1. What is a Casual Leave Application?
  2. How to Write a Casual Leave Application for Office?
  3. Format of a Casual Leave Application for Office
  4. Casual Leave Application Sample
  5. Casual Leave Application Sample for Medical Emergency
  6. Casual Leave Application Sample for Personal Reasons
  7. Casual Leave Application Sample for Family
  8. Casual Leave Application Sample
  9. Casual Leave Application Sample for Sister's Wedding
  10. Casual Leave Application Sample for Griha Pravesh
  11. Casual Leave Application Sample for Medical Appointment
  12. Casual Leave Application Sample for Passport Appointment
  13. Casual Leave Application Sample for Festivals

A Leave application is a formal letter written by employees to request a day off of work. While there are many types of leave applications an employee can write, the most commonly used is the casual leave application.

A casual leave application is a formal request submitted by an employee to their employer seeking permission to be absent from work for a short duration due to personal or unforeseen reasons.

If you are planning to take a short-term leave, then you must check out this article as we explore how to write a casual leave application with 5 ready-to-use samples.

What is a Casual Leave Application?

A casual leave application is a formal request made by an employee to their employer or manager to take time off from work for personal reasons, typically for short-term, non-medical purposes.

Casual leave is often used for personal errands, emergencies, family matters, or any other situation that doesn't require detailed justification.

The application usually includes:

Date: The date when the leave application is submitted.
Recipient: The name of the manager or HR officer to whom the leave is addressed.
Subject: A brief subject line mentioning the request for casual leave.
Leave Dates: The specific dates or duration of leave requested.
Reason: A short explanation of the reason for taking casual leave.
Contact Details: Assurance that the employee can be contacted in case of emergencies.
Sign-off: A polite conclusion, such as thanking the recipient for their understanding.

How to Write a Casual Leave Application for Office?

Writing A casual leave application can help you request time off from work for personal reasons that don't fall under specific types of leave like sick leave or vacation leave.

This could include attending to personal matters, family obligations, or dealing with unexpected situations.

It's important to inform your employer in advance and follow any procedures or guidelines they have in place for requesting leave. To write a casual leave application, follow these steps:

  1. Start with a polite greeting addressing the relevant authority, such as "Dear [Supervisor/Manager/HR Manager]."
  2. Clearly state the purpose of the application, including the dates you intend to be absent and the reason for your leave.
  3. Express your gratitude for considering your request and assure that you will complete pending work or delegate tasks during your absence.
  4. Provide any necessary details, such as contact information or alternative arrangements.
  5. Close with a polite closing statement, such as "Thank you for your understanding and approval in advance."
  6. End with a formal closing, such as "Sincerely" or "Yours faithfully," followed by your name and signature.

Ensure your application is concise, respectful, and follows any specific guidelines set by your organization.

Format of a Casual Leave Application for Office

[Your Name]
[Your Designation]
[Department]
[Company Name]

Date: [Date of Application]

Subject: Application for Casual Leave

Dear [Manager's Name],

I am writing to inform you that I would like to request casual leave for [number of days] days from [start date] to [end date]. The reason for my leave is [brief reason for leave, such as personal reasons, family emergency, etc.].

During my absence, I will ensure that all pending tasks are completed or delegated to a colleague. In case of any urgent matters, I can be reached at [your contact details].

I kindly request you to approve my leave.

Thank you for your understanding.

Sincerely,
[Your Name]
[Your Signature (if submitting a physical application)]

Casual Leave Application Sample

Subject: Application for Casual Leave

Dear Mr./Mrs. {Recipient’s Name},

I am writing to you to let you know that I have an important personal matter to attend at my hometown due to which I will not be able to come to the office from {start date} to {end date}.

I have discussed and delegated my tasks to {person's name} & have instructed them to call me for any help during my absence.

I will be obliged if you consider my application for approval.

Yours Sincerely,
{Your Name}

Casual Leave Application Sample for Medical Emergency

Subject: Casual Leave Application

Dear Mr./Mrs. {Recipient’s Name},

I am writing to request you for a leave of {X days} from {start date} to {end date} since I have to attend to a medical emergency of a close relative. As the relative is situated in Uttrakhand, I will have to be away for {X days}. I will resume work from {mention date}.

I shall be reachable on my mobile number and email during the period. My person in charge, {person's name} will be handling my tasks in my absence.

I will be thankful to you for considering my application.

Yours Sincerely,
{Your Name}

Read One-Day Leave Application

Casual Leave Application Sample for Personal Reasons

Subject: Casual Leave Required

Dear Mr./Mrs. {Recipient’s Name},

I wish to inform you that I have to go with my younger daughter to her school for the Annual Day function tomorrow. As the function will run from morning to evening, I would not be able to attend the office.

I have instructed {colleague’s name} with regard to the details of the projects I have been handling. She is well-equipped to handle them if need be. In addition, I shall be available on the phone and email for any important or urgent issues.

I kindly request you to grant me a day’s leave.

Yours Sincerely,
{Your Name}

Casual Leave Application Sample for Family

Subject: Application for Leave

Dear Mr./Mrs. {Recipient’s Name},

I would like to mention that I have to attend my niece’s engagement ceremony in {Place} on {Date}. Due to this, I won’t be able to come to the office from {Start date} to {End date}.

I’ve completed this week's tasks that were listed as priority and have delegated my colleague, {colleague’s name}, to take care of any urgent matters.

I would be grateful if you can approve my leave request for the aforementioned period.

Hoping to receive a positive response from you.

Yours Sincerely,
{Your Name}

Casual Leave Application Sample

Subject: Requesting time off from dd/mm/yyyy to dd/mm/yyyy

Dear [Supervisor/Manager's Name],

I hope this message finds you well. I am writing to request a casual leave for [number of days] days from [start date] to [end date].

The reason for my leave is [briefly explain the reason for your leave, such as personal matters, family commitments, or any other relevant reason]. During my absence, I will ensure that all pending tasks are completed or delegated appropriately to ensure the smooth continuation of work processes. I have also briefed [colleague's name] about my ongoing projects and tasks and will remain reachable via email or phone for any urgent matters that may arise.

I understand the importance of my responsibilities and the impact of my absence on the team's workflow. Rest assured, I will make every effort to minimize any inconvenience caused by my leave.

Please find attached any necessary documentation supporting my leave request. I would appreciate your approval for this leave and kindly request your assistance in processing any necessary paperwork.

Thank you for your understanding and consideration of my request. I look forward to your prompt response.

Sincerely,

[Your Name]
[Your Contact Information]
[Your Signature]

Casual Leave Application Sample for Sister's Wedding

Subject: Application for Leave - Sister's Wedding

Dear Mr. Sharma,

I am writing to request casual leave for 3 days, from November 4th to November 6th, 2024, to attend my sister's wedding in Jaipur, Rajasthan. As this is a significant family function requiring travel and participation in various ceremonies including mehendi and sangeet, I would need these days off.

I have already completed my pending assignments and briefed Priya Mehta about my ongoing projects. She has agreed to handle any urgent matters during my absence. I will remain accessible via mobile and email for any critical issues.

I would greatly appreciate your approval of this leave request.

Yours Sincerely,
Rahul Verma

Also read: Leave Application for Sister's Marriage

Casual Leave Application Sample for Griha Pravesh

Subject: Casual Leave Request - Griha Pravesh Ceremony

Dear Mrs. Iyer,

I am writing to inform you that I need to take 2 days of casual leave on October 24th and 25th, 2024, as we are conducting the Griha Pravesh (house warming ceremony) for our new flat in Thane. The ceremony requires my presence for the puja and related family functions.

I have already arranged for Arun Kumar to oversee my client meetings during these days, and all pending reports will be submitted before my leave begins. I will be available on my mobile phone should any urgent matters arise.

Thank you for considering my request.

Best Regards,
Sneha Deshmukh

Casual Leave Application Sample for Medical Appointment

Subject: Leave Application - Father's Medical Appointment

Dear Dr. Menon,

I am writing to request a one-day casual leave on October 28th, 2024, as I need to accompany my father to AIIMS Delhi for his quarterly medical check-up and subsequent consultation. The appointments are scheduled throughout the morning, and I anticipate being occupied until late afternoon.

My team is aware of my absence, and I have ensured that all project deliverables for the week are completed in advance. Rajesh Malhotra will be covering any immediate concerns that may arise during my absence.

I would be grateful if you could approve my leave request.

Sincerely,
Amit Gupta

Casual leave letter sample image

Casual Leave Application Sample for Passport Appointment

Subject: Casual Leave Application - Passport Appointment

Dear Mrs. Chatterjee,

I am writing to request casual leave for October 31st, 2024, as I have a scheduled appointment at the Passport Seva Kendra in Bangalore for my passport renewal. The appointment is scheduled for 10:30 AM, and the process might take the entire day.

I have completed all pending tasks and updated the project tracker. Deepa Krishnan has agreed to handle any urgent client queries during my absence. I will be back at work the following day and can be reached on my mobile phone if needed.

I look forward to your positive response.

Regards,
Arjun Nair

Casual Leave Application Sample for Festivals

Subject: Leave Request - Ganesh Chaturthi Celebration

Dear Mr. Reddy,

I am writing to request casual leave for 2 days, September 7th and 8th, 2024, to celebrate Ganesh Chaturthi with my family in Mumbai. As this is one of our most important festivals, I would like to participate in the sthapana ceremony and various pujas at home.

I have already submitted the monthly MIS reports and briefed Sanjay Patil about ongoing project status. All client deliverables due this week have been completed, and I will ensure my team has clear instructions for any tasks that may arise during my absence.

I would appreciate your consideration of this leave request.

Best Regards,
Ankita Kulkarni

Read Emergency Leave Letter

FAQs

1. How to write a casual leave request?
Begin with a polite greeting and state the purpose clearly, including the dates you intend to take off. Provide a brief reason for your leave, express gratitude, and offer to delegate tasks if necessary. Close with a courteous conclusion.

2. How to write a casual application?
Write a casual leave application by addressing the appropriate authority, specifying the dates of leave, providing a valid reason concisely, and expressing appreciation for consideration. Maintain a professional tone throughout the letter.

3. How to apply for special casual leave?
Apply for special casual leave by following the organization's specified procedure, which may involve submitting a written request to the HR department or relevant supervisor. Clearly outline the reason for the special leave and any supporting documentation if required.

4. When can casual leave be applied?
Casual leave can typically be applied for unplanned or short-duration absences, such as for personal reasons, illness, or emergencies. However, it's essential to adhere to company policies regarding notice periods and approval processes for taking casual leave.

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