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Table of contents
1.
Introduction
2.
Top 10 ways to improve Communication skills-
2.1.
1. Be a Good Listener
2.2.
2. Be Confident and Speak to the Point
2.3.
3. Know your Listener
2.4.
4. Use Assertive and Active Voice
2.5.
5. Your Body Language Matters
2.6.
6. Do Proofreading
2.7.
7. Write things down
2.8.
8. Watch your tones
2.9.
9. Mindset is Important
2.10.
10. Speak Directly
3.
Frequently Asked Questions
3.1.
Why communication skills are important for students?
3.2.
How to be a good Listener?
3.3.
Why is communication important and how can we improve it?
3.4.
How to overcome shyness while communicating?
4.
Conclusion
Last Updated: Mar 27, 2024
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10 ways to improve communication skills

Author Rhythm Jain
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Introduction

When a message is passed across a long chain of mail trails or chats, the message gets diluted or often misinterpreted at the end of the line. 

We used to play this game during our childhood. “Chinese Whisper”? Well it’s the same thing, but more like miscommunication amongst grown ups.

Yes, communication is not just a key but the master-key And alhough everyone is not born a communicator, but how do you become a good one? 

So, here we are with some tips on how to improve your communication skills!

10 ways to improve communication skills


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Top 10 ways to improve Communication skills-

1. Be a Good Listener

First and foremost, you must listen well to be a good communicator. Communication gaps happen between two people when one doesn’t listen properly. Yeah, this mostly happens when you zoned out, especially during a meeting; we all know meetings are boring, but sometimes zoning out can go another way! 

So, pay attention and grab important details of the communication, and you improve on how to communicate back well! 

2. Be Confident and Speak to the Point

No need to blabber for long, keep it short and to the point. Because the person you are talking to may lose interest and s/he can zone out… So, try to keep your communication concise without compromising the importance of it. 

This is applicable for both verbal and written communication. Be sure to proofread written communications, and focus on saying only the most pertinent things during verbal communications.

3. Know your Listener

You need to be sure that you know your listener well and have to gauge what type of communication they are going to understand. Like, if you are talking to a colleague or a senior, obviously you can’t use informal language. And, if you are using acronyms, it doesn’t mean that the other person is going to understand, so know your audience!

4. Use Assertive and Active Voice

Communicating assertively and actively should be a part of your communication style. This form of language instantly grabs the attention of the listener or reader. Your every word will resonate with them, and the right message will be conveyed.

5. Your Body Language Matters

Your body language says a lot about you than your words. Make sure your body language is positive during a video conference call or face-to-face meeting. The other person becomes aware of this subconsciously, and their body language changes as a result.

6. Do Proofreading

Before pressing that “send” button double-check what you have written and make sure that your words are communicating the intended message. 

7. Write things down

Your memory can let you down! Think about those million times when your brain just suddenly decides to forget everything you heard from the other person. So, take notes when you are talking to another person or; you are in a meeting. No wonder Minutes-of-the-meetings are industry standards and expected after an official discussion happens.

8. Watch your tones

Your tone of speaking can lead to miscommunication and misunderstanding! Yes, these two heavy words are heavy enough to ruin things for you. So, watch your tone while talking to someone, don’t be too loud, don’t be too soft, and don’t be rude or condescending. Always communicate politely and respectfully with everyone.

9. Mindset is Important

Having a right mindset is important before you communicate. A range of emotions like frustration, sadness, and anger, can interfere with what you wish to communicate. Just make sure you are positive or in neutral mindset. 

10. Speak Directly

Directly communicate with the person you intend to. Do not get into the communication channel that most organizations have, with many needless people passing on the messages. Or you can visit your childhood days and take an example from Chinese Whisper, and here it won’t be a game and can lead to something serious. 

So, just walk up to that person or pick up your phone and give them a call and communicate directly. 

Click on the following link to read further : Hackerearth Test Questions and Answers

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Frequently Asked Questions

Why communication skills are important for students?

For kids, excellent communication skills are essential because they promote comprehension, teamwork, and effective expression. These abilities support learning, foster interpersonal connections, and position students for success in the classroom, in the workplace, and in social situations.

How to be a good Listener?

Talk less and listen more. While listening, pay your full attention to the speaker and avoid using your phones or other means of distraction. Keep your viewpoints about the topic.

Why is communication important and how can we improve it?

Communicating clearly is essential for getting ideas through, developing relationships, and settling disputes. To promote understanding and connection in both personal and professional contexts, practise active listening, use clear and concise language, consider the audience, and ask for feedback.

How to overcome shyness while communicating?

Ease out of your comfort zone. You can practise speaking in front of the mirror. Have a good network of friends and believe in yourself. Confidence is the key.

Conclusion

This blog taught us about the top 10 ways to improve communication skills. With strong communication skills, you can master the art of having a difficult conversation, making your ideas heard, negotiating your salary increase or promotion skillfully, and leaving a lasting impression on everyone you meet.

Keep learning! We suggest you read some of our other similar articles:-

  1. Importance of Communication Skills in Technical Interviews
  2. Difference between Formal and Informal Communication
     

Want to develop more skills?
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Happy Learning, Ninja!

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