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Table of contents
Features Of CMS
Benefits Of CMS
How A CMS Works
Components Of CMS
Advantages Of CMS
Disadvantages Of CMS
Frequently Asked Questions
Last Updated: Mar 27, 2024

Content Management System (CMS)

Author Akash Nagpal
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A content management system (CMS) is a software programme that allows many contributors to generate, update, and publish information on a website. A CMS often stores content in a database and displays it in a presentation layer based on a collection of templates, similar to a website.

A user can change the look of a website using CMS by downloading and altering pre-built templates and add-ons. Its functions also include content management and modification, image storage, and web page creation. 

Features Of CMS

  • Content Creation: Users may quickly generate and format material with content creation.
  • Content storage: Content storage keeps all of your content in one location and a consistent format.
  • Workflows: Workflows assigns permissions for managing content based on roles such as authors, editors and admins
  • Remote Management: Publishing, organizing and pushing live content remotely  on content servers

Benefits Of CMS

  • The collaborative aspect of a CMS is a significant benefit. Multiple users can log in, contribute, schedule, or control published material.A CMS may be accessible from anywhere by any number of users because the interface is generally browser-based.
  • The second main benefit of a CMS is that it enables non-technical persons unfamiliar with programming languages to generate and manage their online content. A common content management platform's drag-and-drop editors allow users to write text and upload pictures without knowing HTML or CSS (programming languages).
  • When a company uses a CMS to publish its web pages, it reduces the time it takes for front end developers to make changes to the website, making it faster and easier to add new pages.

How A CMS Works

To comprehend how a CMS works, we must first comprehend what it's like to construct a website from the basics. Following are the steps to make a website visible on to the web-server from scratch:

  • The front end and back end are the two fundamental components of a website. The front end is the portion of the website that visitors view in their browsers, such as blog entries, galleries, and videos. HTML, CSS stylesheet language, and JavaScript are examples of standard markup languages.
  • In the meanwhile, the database and website functions make up the back end. PHP, Python, Ruby, and Java are some of the programming languages utilised in its development.
  • Users manually upload all of the website material onto aweb-server to make the website available on the internet.
  • When a visitor visits the site, theweb-server database stores the content and pushes it from the back end to the front end.


These processes could well be streamlined with the help of a content management system(CMS). A content management system eliminates the need to code and simplifies the process of adding material.

The user-friendly content editor makes it simple to produce material such as articles and pages, apart from text-based files such as. In addition to PDF documents, the content editing programme allows you to manage web pages, photos, videos, text, and audio files.

Most CMS software also has a user interface that allows you to control revisions. You may also use it to customise your website's settings and establish authorization systems. The entire procedure is simple to follow and does not need any technical skills.

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Components Of CMS

A content management system (CMS) is made up of two parts: a content management application (CMA) and a content delivery application (CDA).

  • The CMA is a graphical user interface that allows individuals without HTML understanding to design, edit, amend, and delete content from a website.
  • After a user develops content in the CMA, the CDA component offers back end services to facilitate content management and distribution.

Advantages Of CMS

  • Ease to use ‒ To utilise CMS, knowledge of coding is not required. If anyone picks the premium alternatives, he may also get assistance with the extensions and templates.
  • Cost-effective ‒ The majority of CMS platforms are free to use and come with a various free add-ons and templates.
  • Highly scalable ‒ Installing extensions and plugins will give your website new functionality and make it easy to change as required. Official directories and third-party websites provide a plethora of possibilities.

Disadvantages Of CMS

  • Security risks ‒ If you don't update your extensions and templates regularly, you're leaving yourself vulnerable to hackers. As a result, CMS-powered websites are the most frequently targeted by hackers.
  • Bare minimum SEO ‒ Although certain CMS platforms may have SEO tools, human search engine optimization and other extensions will still be required to climb the SERPs.

Frequently Asked Questions

  1. Give some examples of CMS Platforms?
    Various CMS platforms available are CMS Hub, WordPress, Joomla, Drupal, Magento, Webflow, Ghost, Sitecore etc. Wordpress is one of the most used CMS platforms from around the globe.
  2. What technology is being used to build CMS?
    Most CMS platforms use custom templates, and they interface with your existing marketing systems. This needs the assistance of a developer or implementation firm. As a result, it's critical to select software that engineers are familiar with. PHP CMS,.NET CMS, and server-side Java(script) CMS are common programming languages for platforms.


In this article, we have extensively discussed Content Management System(CMS). We have also learnt about how a CMS works along with it’s pros and cons.

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