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Table of contents
Managing and sharing APIs in Postman🚀
Sharing APIs🔗
Collaborating on APIs📊
Watching APIs👀
Commenting on APIs🌐
Using the Changelog in Postman🚥
Validating API and Schema in Postman
Applying Changes to API elements in Postman
Want to learn something new in just 10 minutes?
Frequently Asked Questions
What is the purpose of using Postman?
Is Postman a free software to use?
What is an “API” Postman?
Explain Postman as a testing tool.
Explain API.
Last Updated: Mar 27, 2024

How to Manage and Share an API in Postman?

Author Ankit Mishra
1 upvote
Master Python: Predicting weather forecasts
Ashwin Goyal
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Application Programming Interface (API) Testing is all that Postman is used for, a software programme to test API. Developers can quickly design, share, test, and document APIs using an API client. It is accomplished by allowing users to make, save, and read both straightforward and intricate HTTP/s requests. The outcome is more effective because of this. This tool utilises a method in which the request is transmitted from the client to the server. This is usually employed today. To read more about Postman, Read our dedicated Blog here.

Introduction Image

How to Manage and share API in Postman is the exclusive topic of discussion in the blog. Let us start with our discussion.

Managing and sharing APIs in Postman🚀

Each API is connected to a workspace when it is defined in Postman using the API Builder in Manage and Share API. You may watch schema activity, distribute access to your APIs, and comment on them.

Let us have a look at sharing API in Postman.

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Sharing APIs🔗

You can work together on Postman components, including collections, APIs, and environments, by sending them a link or by transferring them to a shared workspace that is either private, team-based, or public.

Sharing APIs

⚙️By selecting the component you wish to share in the sidebar, you can collaborate with others by sharing your collections, APIs, and environments. After selecting it, choose More Actions > Share from the menu.

⚙️Collaborators, such as team members, groups, and external users, can directly access collections, APIs, and environments.

⚙️You can only share a component with team members who have access to the workspace if it is in a private workspace and you are not a workspace administrator. Open the workspace in the Postman web app, copy the page URL, and email it to the team member you want to request access to the private workspace.

⚙️Giving your new collaborators a Viewer or Editor role on the element is an option if you are an Editor of the element you are sharing. You can share an element if you are a Viewer, but you cannot give roles.

⚙️Your request to collaborate will be immediately communicated to the individuals on your team and the groups you invite. If you have an Admin role, outside users who aren't a part of your Postman team will get an invitation to join right away. Your request to add external users to your Postman team will be shared with your Team Admins for approval if you are not a Team Admin.

Collaborating on APIs📊

To work with your team, you can transfer APIs to collaborative workspaces in Manage and Share API.

💡Choose the API you want to share from the sidebar, then click the More Actions icon > Move.

💡To discover the workspace where you want to move the API, use the search box. You can also filter by workspace visibility by using the filter icon.

💡To workspaces that you have access to, including personal, private, team, and public workspaces, you can share APIs. You may collaborate with others via shared private, team, and public workspaces.

Move in Postman

Please take note that the API's collections, documentation, monitors, mock servers, and environments will not transfer automatically with the API to the new workspace.

Watching APIs👀

When a team member from the same workspace edits the API, for example, by modifying the schema, attaching an element to the API, adding a remark to the API, and so on, you may use the watch option to be notified through email or in-app notification.

To begin watching the API, select Watch.

Watch APIs

Commenting on APIs🌐

With Postman, you can collaborate on your APIs with others while keeping the conversation open to other stakeholders and in context. Anyone with API access can leave a remark in Manage and Share API.

Choose APIs from the sidebar, then the API version you want to remark on, to post a comment on an API. To post your comment, type it in the comment mode and click Add comment.

Comments on APIs

👉You can tag a coworker to get their attention in a comment by typing @ and then their name; make your selection from the auto-suggested list. Postman will notify the member you tagged when you mention them in your comment.

👉Go to the comment section and hover over the comment you want to control to edit, remove, or link. To edit, delete, or gain a direct link to the remark, select the edit icon, delete icon, or anchor icon.

Using the Changelog in Postman🚥

👉In the context bar, you can see a changelog for all linked collections and your API schemas. An API release can also be made from the changelog.

👉Open an API version, then click the Changelog icon to access the Changelog.

👉The schema and related elements have undergone changes, which are listed in the changelog. The top of the list will display any unreleased modifications. Each release is displayed. For further information, click on each entry.

👉To create a release from unreleased changes, select + Release changes at the top of the list.

ChangeLog in Postman

Validating API and Schema in Postman

Your elements (docs, tests, fake servers, and monitors) may be checked against your API schema in Manage and Share API. This maintains the clarity of your API and guarantees that your items are consistent with your schema. Postman will display a list of issues that have been discovered along with remedies for these issues if there is a validation error on the schema or if elements don't fit it. The API elements can then be fixed, and they can be revalidated.

As you change your API schema on the Definition tab on the API version page, Postman highlights validation problems. Missing mandatory fields, improper field names, wrong data types, incorrect nesting, and other API schema validation problems are examples of errors.

Validating API

Issues are shown in the window beneath the schema editing area. As you work, you can conceal and reveal your mistakes view.

Each error contains information on the type, the line on which it appears, and the specifics of the problem. You can hover your mouse cursor over error inline in the editor to get more details as you type.

Applying Changes to API elements in Postman

Applying changes in api

As you review them, you can pick and choose the changes you want to make to the API element. Choose the modification you want to make, then choose the checkbox next to it. For any change you want to make, carry out the same action again.

Select Confirm Changes to Collection once you have finished choosing the modifications to be made.

By choosing Select all changes and then Confirm Changes to Collection, you may also make all changes.

Selecting View Updated Collection from the confirmation box will take you to the updated API element. By choosing View Remaining Issues, you can also examine the issues that still need to be resolved if you didn't apply all the modifications.

Want to learn something new in just 10 minutes?

Frequently Asked Questions

What is the purpose of using Postman?

Developers can easily create, share, test, and document APIs with Postman, an API client. Users are given the ability to generate, store, and read both simple and complicated HTTP/s requests as well as their responses in order to achieve this.

Is Postman a free software to use?

Sending requests and reviewing answers, building and mocking APIs, testing APIs, monitoring APIs, and many other functions are also available in the free version.

What is an “API” Postman?

You may include Postman in your development toolchain by integrating it with the Postman API endpoints. Through the API, you can add and run monitors, update environments, add and run new collections, and update existing collections.

Explain Postman as a testing tool.

An extensive API testing tool that Postman provides makes it simple to put up automated tests. The tests and requests you have made can be combined into a single automated test sequence.

Explain API.

Application Programming Interface(API) is referred to as API. Any application with a specific function is referred to be an application when talking about APIs.


In this article, we have extensively discussed How to Manage and share an API in Postman. 

Check out Web TestingAPI Testingand API to learn more about Postman, 

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