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Introduction
Power Automate, previously known as Microsoft Flow, is a tool that allows users to automate tasks between various apps and services. It is a tool that links different apps and platforms. It also allows user to connect their Microsoft Office 365 apps in a cloud-based environment.
This blog will discuss the most asked Power Automate interview questions with their proper answers. So without any further delay, let’s start learning.
Power Automate Interview Questions and Answers For Freshers
1. What do you know about Power Automate?
Power Automate is a tool built with Microsoft 365, which automates tasks between various services to collect data. It was introduced by Microsoft in the year 2015. It is a software tool that provides the ability to automate workflows between various apps and services to boost productivity.
2. What are the four key products provided by Power Platform?
The key products of the power platform are:
Power Automate
Power Apps
Power Virtual Agents
Power BI
3. How many main pillars are there in Power Automate, and which are they?
There are four main pillars of Power Automate which are:
Automated at scale
Smart automation
Accelerated productivity
Seamless and secure integration.
4. What do we mean by Power Automate and Power Automate for desktops?
Power Automate is mainly used in the API automation cloud and internal API services. On the other hand, a desktop Power Automate is used in UI automation of Windows, web, terminal apps, etc.
5. Is Power Automate paid in Windows software?
No, it is a free tool for automation tasks available in the Windows 11 app store. Users need not pay to use this software.
6. What are the various flow types in Power Automate?
Power Automate has three types of flows which are:
Cloud Flows: These flows are used when automation needs to be triggered either instantly, automatically, or via a predefined plan.
Desktop Flows: These flows help to automate desktop or web tasks.
Business Process Flows: It helps and provides a guide to the users by breaking their scheduled tasks into different parts. It helps to define steps to follow in order to reach the desired outcome.
7. Write the components of the cloud flow.
Cloud flow mainly has three components which are:
Trigger: It is the event that starts the cloud flow.
Action: Whenever the trigger is invoked, the action will start its task.
Conditions: Conditions are the predetermined logical set that instructs the cloud flow to perform actions based on those logical sets.
8. State the benefits of using an RPA.
RPA stands for Robotic Process Automation which is used to automate manual and redundant tasks. Some benefits of using an RPA are:
No Coding: Working with an RPA doesn’t require any knowledge of coding. A user only needs to understand the working flow of an RPA.
Easy to operate: It is easy to automate tasks using an RPA, as there is no need for a coding background. Automating tasks can simply be done by dragging and dropping them into the systems.
More Accurate and less time: Computers and Machines automate tasks with given rules and regulations. Therefore, they minimize human error and complete the task properly in less time.
Cost-effective: Using an RPA, the manual and repetitive tasks are done in a short time. Thus, we can reduce the workforce and save the cost.
9. What is BPM?
BPM stands for Business Process management. It is a holistic tech that contains different software to boost business efficiency. It removes bottlenecks for shorter cycles and streamlines business processes. BPM aims to improve business goals by reengineering underlying tasks and driving central tools. In short, BPM is a business process management technique.
10. What is the difference between RPA and BPM?
The difference between RPA and BPM is given below:
Sr. No.
RPA
BPM
1
RPA stands for Robotics Process Automation.
BPM stands for Business Process Management.
2
It is a technology that automates repetitive and manual tasks and processes.
BPM is a holistic tech that encloses various software to increase business efficiency.
3
RPA configures bots/robots to do repetitive and manual tasks. Thus reducing the time and workload.
BPM detects and streamlines the business process and destroys the bottlenecks for shorter cycles.
4
RPA is a software technology approach for business operations.
BPM is a management approach for business operations.
Power Automate Interview Questions For Intermediate
11. Are there any prebuilt AI models in Power Automate? If yes, then which are they?
Yes, there are some prebuilt AI models available in Power Automate. These models include language detection, sentiment analysis, text recognition, text translation, business card reader, and ID reader models.
12. What is the difference between Power Automate Flow Designer and Power Automated Console?
Sr. No.
Power Automate Flow Designer
Power Automated Console
1
Flow Designer is a set of tools for desktops.
Power Automate Console is a desktop interface.
2
A Flow Designer contains all the tools to design and debug a desktop flow.
It is the central interface of Power Automate for desktops through which you can edit or create flows.
3
You can change the variables using Flow Designer.
You can rename, delete and run existing flows through Power Automated Console.
13. State all the planes inside the Power Automated Console.
Below are the planes contained inside the Power Automated Console:
Action Pane
Workspace (includes Main and Subflows)
Variable pane
Errors pan
Images pane
UI Elements pane
14. Which are the standard variable data types present in Power Automate?
The few most used standard variable data types are:
Numeric Value
Text Value
Boolean Value
List
Data Table
Data Row
Folder
File
15. What do you mean by subflows, and what are their benefits?
Subflows are groups of actions within a desktop flow. Every flow has the Main sub-flow, which is executed when a desktop flow starts. Apart from the Main subflow, every other subflow may be invoked using the Run subflow action. Partitioning subflows helps to increase the modularity, readability, and flexibility of automation.
16. What are UI elements?
UI elements are used in most UI and browser automation tasks. They help to interact and identify specific elements on Windows and websites. These elements are used in UI flows to automate tasks.
Some Common UI elements are:
Buttons
Radio buttons
Checkboxes
Dropdown List
Table/Grid
17. What are UI Flow Services in Power Automate?
UI Flow Services are Windows-based service that runs to make a browser automated. By default, it starts automatically and runs the UI Flow services during installation. It supports desktop connectivity to the Power Automate cloud environment directly or indirectly through an on-premises data gateway.
18. Explain the policies of Data Loss Prevention.
These policies are implemented in Power Automate administration. By default, there is no Data Loss Prevention policy. A user needs to establish a DLP policy to avoid data leakage through connectors.DLP policies are used to secure the flow group as per the business actions. Thus, all non-business activities are not associated with Power Automate policies.
19. What is a Process Advisor?
As the name suggests, a process advisor guides the user to understand the business environment properly. Thus, the user can optimize and operate the process better. Process advisor helps to find automation opportunities using task and process mining capabilities.
20. State the difference between task mining and process mining.
Sr. No.
Task mining
Process mining
1
It enables users to evaluate their business performance by monitoring user action records.
It enables users to take event data from their system records and observe the tasks of their organization.
2
Task mining helps in gaining insights from data and identifying tasks that can be automated.
Process mining helps in pinpointing automation opportunities and addressing performance.
3
Task mining primarily focuses on data related to individual tasks, such as keystrokes and interaction with system apps.
Process mining relies on event or system logs in order to analyze business processes.
Power Automate Interview Questions and Answers for Experienced
21. How can we connect databases with Power Automate Desktop?
An Open SQL connection action is used to connect a database with the Power Automate desktop. In the Open SQL connection action, we can choose the database provider or use the connecting string to provide all necessary system details like server name, database name, username, and password.
22. How will you fix the desktop flow errors?
Desktop flow errors usually occur whenever the whole system or application changes. We can fix desktop flow errors by using Power Automate to fix data formatting or events properly.
Here are some quick fixes to resolve these errors:
Reviewing errors in the pane.
Adding a few breakpoints into the flow.
Running desktop flow action by action from a particular file.
23. Can you tell me the different methods to export a desktop flow?
Some methods using which we can export a desktop flow are:
Editing the designer flow and remaking the sub-flow.
We can directly share the flow with permission from the co-owner and the user by using the Power Automate portal directly.
Any solution which controls the desktop flow can also be exported.
24. State some types of loops in Power Automate with their functionality.
In Power Automate, a loop is a control to automate actions. They help execute repetitive activities or tasks within some iterations. Following are some examples of Power Automate loops:
Do until loop:As the name suggests, this loop repeats a set of actions until the specified condition is achieved. You can use this loop whenever you want a task iterating until you reach a specific outcome.
Apply to each loop: Apply to each loop work just like the for each loop in arrays. It iterates over a collection of items to perform specific actions.
25. How can we check the logs in Power Automate?
Logs are helpful in order to track and troubleshoot the errors present in our system. Some ways to check the logs in Power Automate are:
Run History: Power Automate has a run history tab through which we can look at the run history of our flows. It will provide us with the data history of the past 28 days. Users can only access and download the first 100 runs based on the type of filter chosen.
Session details: This method enables us to look for any error in our system. It is helpful to look for authentication errors while you are working with connectors that require authentication. You can view session details by clicking the session details in the connection tab. There is an ellipsis symbol next to the connection name in the connection tab to view the session details tab.
Audit logs: The audit logs give access to the user history if you are working with a Microsoft 365 tenant.
26. Explain AI builders in short.
An AI builder is used to add AI capabilities and models to make automation optimized. It allows us to use artificial intelligence to speed up and improve business performance. AI builders provide prebuilt AI models. Thus we don’t need to gather and clean the data to build and train the model. AI builder allows to train, build, and publish AI models without writing any code.
27. What is an exception in Power Automate? How can we handle this exception?
Exceptions are unexpected circumstances and issues that might occur during a run flow. They are caused as a result of mishandling of events. Some reasons which may raise exceptions are system failures, wrong input values, unpredictable output, and inconvenient resources. Exceptional handling is a mechanism to handle and recover this exception.
You can try a few methods to handle these exceptions, like retrying the same action, setting the variables again, etc.
28. What is a connection reference in Power Automate? How can we create a connection reference in Power Automate?
In Power Automate, connection reference is used to provide secure storage and management of authentication credentials for connectors and APIs. You need to sign in with your account credentials in order to create a connection for a connector or an API. It allows you to store your credentials securely and reference them in your flow in a protected way.
Follow these steps to create a connection reference in Power Automate:
Navigate to the Data. > Connection Reference tab. > Click the New Connection Reference button. > Choose a connector or API of your choice. > Enter the authentication details. > Save.
29. Explain pagination in Power Automate. How can you implement pagination in Power Automate?
In Power Automate, pagination is a method to break large data sets into smaller parts. This helps to prevent timeouts whenever we work with APIs that return a large number of items. Pagination helps the workflows to handle large data in a scalable and efficient manner. Power Automate contains “Top Count” and “Skip Count” arguments in the “Get Items” action to achieve pagination.
You can implement pagination using a loop that iterates over each data page and processes the result. A variable can be used to store the info, such as current page number, total items retrieved, etc. You can use exception handling to handle errors that might occur during pagination at runtime. A few examples of such errors are invalid data input, timeouts, etc.
30. Explain various methods to check the performance of Power Automate.
Power Automate provides us with some inbuilt features for monitoring purposes. Some methods through which we can monitor and analyze flow performance are:
Run history: It enables users to view the history of their previous flow. It shows details such as start time, duration, input and output data, error messages, etc.
Analytics feature: It provides the performance chart of your flow over time. You can also view metrics such as run duration, run count, and success rate.
Usage feature: It gives the usage metrics of your flow, which includes the number of runs and average run duration. You can also use a flow or a connector to view usage data in Power Automate.
Notification feature: This feature provides email notifications to the user about flow failure or other activities.
Resource health: The “Resource Health” feature helps you to diagnose and monitor the health of Power Automate services.
Frequently Asked Questions
What are the risks of using Power Apps?
There are several risks of using Power Apps such as data leaks or security concerns, issues in the performance of the system, and there are very limited customization options in Power Apps.
Can we use the REST API in Power Apps?
Yes, the REST API can be used in the Power Apps for different purposes like data integration and allowing seamless communication with the external systems.
Can PowerApps work offline?
Ye,s Power Apps can work offline. If the Power Apps are enabled to the features like offline data caching basically provide the Power App to work even if the system is offline.
What do I call a custom connector in PowerApps?
The Custom Connector is used for more customization in Power Apps that basically facilitates the integration of Power Apps with external APIs and services for better use and customization of Power Apps.
Conclusion
This article discusses the top Power Automate interview questions with answers. If you are preparing to give your Power Automate interview, make sure you overlook these questions. We hope this blog has helped you enhance your knowledge and prepared you well for your Power Automate interview. If you want to learn more, then check out our articles.
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