Project Management

Steps Of Project Management

There are five basic steps of Project Management:  

Phase 1: Initiation 

The project start phase is the first stage in turning a nebulous idea into a specific goal. At this point, you must create a business case and define the project on a broad level. To do so, you must first determine the project's requirements and then create a project charter.

The project charter is a crucial document containing project limits, goals, the project manager's appointment, budget, and estimated schedule.

Identify important project stakeholders–the people involved in the project–once you know the project goals and scope. Create a stakeholder list that includes roles, responsibilities, communication needs, and power.

While this phase establishes the project's precise aim, it does not include any technical specifics during the planning step. Consider the case of a car company tasked with developing an electric vehicle. The vehicle's design, capacity, and battery power will not be decided initially. Only one thing is sure: an electric car will be created within the period and budget allotted.

Phase 2: Project Planning 

Because it lays out the project's road map, the project planning stage needs great attention to detail. Unless you're using a cutting-edge project management technique like agile project management, the second phase of project management will likely take up half of the overall project time.

Identifying technical needs, creating a detailed project timetable, devising a communication plan, and establishing goals/deliverables are the key objectives of this phase.

S.M.A.R.T. and C.L.E.A.R. are two of the most used methods for determining project objectives.

S.M.A.R.T Goals

The SMART criteria guarantee that the objectives you specify for your project are evaluated rigorously. It's a tried-and-true strategy for reducing risk and allowing project managers to set clear attainable targets.

The abbreviation SMART stands for

C.L.E.A.R Goals

The 'CLEAR' technique of goal-setting is meant to accommodate the fast-paced environment of today's business. CLEAR can assist you in meeting the demands of today's fast-paced organizations, which include flexibility and instant outcomes.

CLEAR is an acronym that stands for

Phase 3: Project Execution

During the project execution stage, your team executes the real work. As a project manager, your job is to build up efficient methods and monitor the progress of your team.

Another project manager's task during this phase is to maintain great coordination among project stakeholders. This ensures that everyone is on the same page and that the project runs well.

You may use the most excellent project collaboration tools available on the market to assist you. They'll not only make your life simpler, but they'll also boost your team's efficiency and production.

Phase 4: Project Monitoring and control 

The project monitoring and control phase occurs alongside the project execution phase to ensure that the project's goals and deliverables are met.

As a project manager, you may ensure that no one deviates from the original plan by developing Critical Success Factors (CSF) and Key Performance Indicators (KPI).

The manager is also in charge of maintaining a quantitative track of the effort and expenditure during the project management monitoring phase. This tracking is essential for keeping the project on track and planning future activities.

Phase 5: Project Closing

The project management procedure has now come to an end. The project's completion is marked by the project's closure stage, which happens after the last delivery. External talent is periodically hired on a project-specific basis on a contract basis. The project manager is also responsible for cancelling these contracts and filing the necessary paperwork.

Most teams attend a reflection meeting after the project is done to review their accomplishments and faults. This is an excellent strategy to ensure that the company is always developing in order to increase the team's overall productivity in the future.

The last job of this phase is to review the entire project and prepare a detailed report that covers all areas. All pertinent data is maintained in a secure area that is only available to the organization's project managers.

FAQs

1. What is a significant component that can influence the accuracy and effectiveness of estimations in project?
   The dependency among various software pieces rises fast as the size of the software expands.
    
2. A group of independent investigators has devised a team-oriented way to obtain requirements that may be used to define a project's scope. What is this called?
   FAST stands for "facilitated application specification techniques," It enables the formation of a collaborative team of consumers and developers to identify the problem, offer aspects of the solution, negotiate multiple approaches, and establish an initial set of requirements.
    
3. What is CLSS stands for?
   The conveyor line sorting system (CLSS) sorts boxes as they go down a conveyor. Each box has a barcode with a component number on it, and it's put into one of six bins at the end of the line.
    
4. PM-CMM stands for?
   People Management Capability Maturity Model, Recruiting, selection, performance management, training, remuneration, career development, organization, job design, and team/culture development are essential to practice areas for software people, according to the PC-CMM. 

Key Takeaways

This article discussed an introduction to project management, what a project manager is and why it is needed, and the step for project management. 

I hope you understand the topic properly.  

If you are a beginner, interested in computer fundamentals, and want to learn more about computer networks, you can look for our guided path, which is free! 

Thank you for reading. 

Until then, Keep Learning and Keep Coding.