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Admin Executive-engg Dept : Oceaneering International, Chandigarh

2 - 5 Years
Chandigarh
Not Disclosed by Recruiter
Posted: 27 days agoOpenings: 1Job Applicants: 132Job Views: 273

Job Description

Please find the Job Description attached below

We are a global oilfield provider of engineered services and products primarily to the offshore oil and gas industry, with a focus on deep-water applications. Through the use of its applied technology expertise, we also serve the defense and aerospace industries.


Purpose

Provide administrative support to the Engineering department. Work under supervision.

Functions

ESSENTIAL

Create and update records and databases with personnel, financial, asset, contact list, and other data

Preparing utilization reports and presentations, retrieve information when requested

Scheduling and coordinating meetings, interviews, events, and other similar activities

Ordering, maintaining and distributing office stationery items

Coordinating with various departments like Facility, IT, HR, etc as and when needed

Managing inventory of computer hardware, printers, etc.

Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.

Maintaining Engineering library, distribution, and recovery of books

Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.

Track calendars, appointments of the management team and help with meeting set-ups

Arrange all facilities & equipment required for various events, meetings, training sessions and maintain assets that are in custody of Engineering team

Assist Engineering team members to make travel arrangements as and when needed

Prepare expense reports for senior management personnel

Provide general support to visitors

Safety

Ensure that the Safety policies and procedures are understood and adhered to so far as is reasonably practicable in order to ensure a safe working environment.

Other

Carry out work in accordance with the Company Health, Safety, Environmental and Quality Systems.

Perform the assigned tasks with due diligence regarding the Integrated Management Systems on the Company.

Eliminate waste of whatever form, to suggest the use of more environmentally friendly substances and practices and contribute to the continuous improvement of the environment.

Supervisory Responsibilities

§This position has no supervisory responsibilities.


Qualifications

§Graduate (Bachelor's degree)

Knowledge, Skills, Abilities, and Other Characteristics

§Professional experience of 2 years as an Administrative Assistant

§Exemplary planning and time management skills

§Proficient in MS Office applications (Word, Excel, PowerPoint)

§Ability to multitask and prioritize daily workload

§Fluent in written and spoken English. Strong in both verbal and written communication.

§Good Teamwork & Interpersonal skills

§Flexibility and adaptability

§Ability to show initiative, good judgment, and resourcefulness

§Able to work independently and interface with multiple stakeholders

Working Conditions

This position is considered OFFICE WORK which is characterized as follows.

§Almost exclusively indoors during the day and occasionally at night

§Occasional exposure to airborne dust in the workplace

§Work surface is stable (flat)


Thanks & Regards,
Shabnam Thakur
Global Talent Acquisition
Direct:+91(0)172 4261829
Chandigarh, India | +91 172.432.1500 |
www.oceaneering.jobs

Salary: Not Disclosed by Recruiter

Industry:Oil and Gas / Energy / Power / Infrastructure

Functional Area:Executive Assistant, Front Office, Data Entry

Role:Stenographer/Data Entry Operator

Employment Type:Full Time, Permanent

Keyskills

Desired Candidate Profile

Please refer to the Job description above

Education-

PG:Post Graduation Not Required

Doctorate:Doctorate Not Required

Company Profile

Oceaneering International Services Limited

We are a global oilfield provider of engineered services and products primarily to the offshore oil and gas industry, with a focus on deepwater applications. Through the use of its applied technology expertise, we also serve the defense and aerospace industries.
View Contact Details+

Recruiter Name:kkaur

Contact Company:Oceaneering International Services Limited

Email :sthakur4@oceaneering.com

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