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Executive- Global Mobility Coordinator

2 - 5 yrs
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Not Disclosed by Recruiter Openings: 1 Posted 30+ days ago Job Applicants: 32 Job Views: 208

Job Description

 
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    Roles and responsibilities
    The Global Mobility Coordinator role will work as an integral part in supporting the organizations expanding Global Mobility program. The Global Mobility Coordinator will be an extension of local mobility teams within each county and provide administrative support across the mobility lifecycle. This role will also focus on the tracking and coordination of key mobility activities between each country to enable seamless workflow and operations. The support and coordination provided will help to deliver a stronger and more consistent Talent experience for mobility assignees.

    Job Responsibilities
    •          Provide administrative support to member firm (MF) Global Mobility Advisors (GMA) across the mobility assignment lifecycle for all inbound and outbound assignments
    •          Strong experience in managing US immigration. End to end processing  L1 visas and experience in visa briefing.
    •          Guide on immigration laws and requirements for some of the key countries.
    •          Initiate, coordinate and track workflows between countries using Global Mobility technology to ensure delivery and execution of key mobility milestones and activities
    •          Support global compliance and adherence to the global policies and guidelines by identifying and tracking variances from policies
    •          Ensure the accuracy and integrity of information through the entry, maintenance and management of Assignee information in the global database on an ongoing basis
    •          Document, track and report on key mobility performance metrics including policy compliance and the identification of continuous improvement opportunities, e.g., improvements to process or policy
    •          Serve as a super user by providing training and technical support, and championing the use of the Global Mobility technology to applicable users across the member firms
    • Key Skills
    •          Strong written and verbal communication skills in English
    •          Strong attention to detail
    •          Comfortable with numbers, creating formulas and calculations
    •          Ability to adapt, manage and organize multiple situations
    •          Ability to solve complex problems and manage multiple priorities
    •          Flexibility and adaptability to a rapidly changing environment
    •          Ability to use and adapt to new and changing technologies
    •          Strong data entry and management skills and experience
    •          Ability to manage a high degree of confidentiality, exercising care in addressing issues, seeking input or counsel before acting in complex situations, and ability to apply these attributes to sensitive issues

    Assignment initiation and ongoing activities

    •          Create and manage Assignee profile and maintain assignment related documents
    •          Provide initial assignment budget / cost estimates and draft firm-to-firm agreements in standard templates by using Global mobility technology and key inputs (e.g., global policies, budgets and Assignee information) provided by the stakeholders
    •          Create assignment offer letters and consolidate next steps guides and checklists into assignment packages, tracking of approvals and acceptance of the assignment
    •          Monitor budget / cost estimate for compliance with global policies and report variances per the escalation policy

    Pre-departure activities
    •          Coordinate and track pre-departure services with vendors on behalf of the Assignee
    •          Track and coordinate set-up of GMS to support completion of payroll, benefits, and social security and compensation activities for Assignees
    •          Track the execution of internal Organizations home country exit activities (e.g., removal of IT access) and the organizations onboarding activities in the host country

    On-assignment activities:
    •          Support tracking of expense claims from Assignees and invoices from vendors for exception and reporting on budget versus actual assignment costs
    •          Track and send standard notifications and reminders during key Assignee events / milestones to support a positive end-to-end Assignee experience

    Assignment end activities:
    •          Track and report assignments that are ending within the next six months and provide repatriation notifications and checklists to support GMAs in preparing and planning for repatriation
    •          Coordinate activities required to support Assignee repatriation / assignment extensions / localization (includes vendor initiation and Talent notifications to trigger internal processes)
    •          Provide reports on mobility transactions and policy exceptions and distribute, collect and report on annual Assignee Satisfaction survey as well as feedback from MFs on improvement opportunities

    Behavioral / team skills
    •         Personal drive and positive work ethic to deliver results within tight deadlines and in demanding situations
    •         Flexibility to adapt to a variety of engagement types, working hours and work environments and locations
    •         Excellent written and verbal communication skills
    •         Team player; self-driven and ability to work independently.

    Required Candidate profile

    Essential skills required
    Education / professional qualifications
    MBA / Graduation

    Prior Experience:
    2+ years of experience in Global Mobility and / or International HR Service with the ability to manage and coordinate multiple projects/tasks is required
    Strong understanding of the professional services environment and international assignments is preferred

Salary: Not Disclosed by Recruiter

Industry: Recruitment, Staffing

Functional Area: HR , Recruitment , Administration , IR

Role Category:Administration/Facility Management

Role:Executive/ Sr Executive - Administration

Employment Type: Full Time, Permanent

Keyskills

Administration Administrative Support Global Mobility International HR Services US Immigration

Education-

UG: Any Graduate - Any Specialization

PG:MBA/PGDM - Any Specialization

Doctorate:Doctorate Not Required

Company Profile:

Contactx Resource Management

Leading Client
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