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HR and Administration Manager

3 - 8 yrs
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Not Disclosed by Recruiter Posted 30+ days ago Job Applicants: 348 Job Views: 649

Job Description

 
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    "Factory Compliances at the back of his / her hand
    - Electrical Knowledge and previous experience of working in it is important
    - Civil Knowledge and previous experience of working in it is important
    - Microsoft Excel Skills: HLOOKUP, VLOOKUP, Pivot Tables and Pivot Charts etc.
    - Microsoft Word SkillsExcellent Planning and Process Orientation Skills
    - Proactive, self-driven and takes initiative
    - Capable of figuring out solutions independently. This is extremely crucial. No spoonfeeding for solutions would be done
    - Long Term Solution thought process
    - Reliable and trustworthy Salary & Payroll Processing (including Leave Management)
    - Moving the entire Organization from a Traditional Payroll Method to Biometrics being linked with Payroll Processing Software Identification and Implementation of the entire process
    - Process company's payroll during every pay period
    - Maintain payroll processing system and records by gathering, calculating, and inputting data
    - Compute employee take-home pay based on time records, benefits, and taxes
    - Answer staff questions about wages, deductions, attendance, and time records
    - Receive and coordinate requests for leave and other absences
    - Adhere to payroll policies and procedures and complies with relevant law
    - Identify, investigate, and resolve discrepancies in timesheet and payroll records
    - Complete payroll reports for record-keeping purposes or managerial review
    - Determine Organization's tax obligations
    - Perform the distribution of wages through issuance of paper checks or direct transfers to employees' bank accounts
    - Contract Labour increment / Bonus working
    Employee Engagement
    - Responsible for supporting the team in innovating newer systems.
    - Responsible for setting up new effective practices.
    - Grievance Handling
    - Organize and drive (along with HR) consistent Traditional Employee
    Engagement activities
    Safety and Housekeeping Management (Civil and Electrical)
    - Maintain a safe and secure work environment
    - Responsible for Building Maintenance Civil and / or Electrical Work
    - Overhaul the entire Electrical and wiring work within Kay Kay
    - Take full onus of redevelopment of building premised project by project

    - Monitor & control Electrical & mechanical parameters & scheduling to save the electricity through maintaining checklist for AC/Lights/Computers
    - Conduct consistent Drills and Training on Safety
    - Handle emergencies & manage crisis
    - Make all necessary arrangements for special events such as Customer Visits / Customer Audits /ISO Audits / Vendor Visits etc.
    - Responsible for Facility Management Services Soft Services such as Housekeeping, Security,Pest Control, Carpentry, Plumbing etc.
    - Ensure Plant and Office facilities management

    - Create zoning and ensure housekeeping staff is following schedules (that need to be pre-defined by the individual)

    - Supervise Housekeeping staff by determining workloads & schedules.
    - Ensure the lunch location is taken care of
    Fixed Asset Upkeep and Maintenance (No Fixed Asset Machinery included)
    - Define Maintenance activities of properties such as Networking Systems (Computers/
    Printer/Xerox machine), Water Purifier, Fire extinguisher, Attendance Software, TV / Music
    systems / LCD / Slide projector, electrical fittings /fixtures, window panes, ceiling fans etc.
    - Manage and overlook maintenance activities of properties such as Networking Systems (Computers/ Printer/Xerox machine), Water Purifier, Fire extinguisher, Attendance Software, TV / Music systems / LCD / Slide projector, electrical fittings /fixtures, window panes, ceiling fans etc.
    - Manage vendors, involve in negotiations, ensure the services are rendered within the timeline
    - Ensure seamless Internet / Telephone / EPABX Line Functionality
    - Fixed Asset Tagging and record maintenance along with Supply Chain Department (Inventory Management)
    - Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
    - Manage vendors, involve in negotiations, ensure the services are rendered within the timeline
    - Maintain documents related to vendors quotes / contracts / payment

    Industrial Relations

    Labour and People Management
    - Drive Industrial Relations activities such as submission of half/annual returns, obtaining and
    renewal of labour license, maintenance of statutory records as per State/Central Act, PF, ESI,
    CLRA, BOCW/MW act etc.
    - Apply Labour Laws i.e. Contract Labour (Regulation and Abolition Act), Minimum Wages Act,
    Payment of Wages Act etc.
    - Responsible to develop good ER/IR and good working culture among the staff and workers.
    - Administer all measures as per Factories Act
    - Counsel workforce consistently when needed
    - Preparing Appointment / Increment / Reliving Letters
    - Maintenance of Employee Master Record
    - Onboarding & Induction
    - Exit Formality- Full and Final Settlements including PF, Pension working and Gratuity
    - Checking & Calculation of Contractor Bills/PF ESIC challan
    - Checking & Payment of PF/ESIC/PT challan
    - Contractor Agreement
    - Employee Investment Declaration
    Factory Statutory Compliances
    - Ensure all statutory compliances related to all Govt. Offices & Labour welfare, PF, ESI, PT etc.
    are being driven seamlessly

    - Bill Payments: Ensure all bills related to BSEB, BSNL etc. are checked and paid before due
    dates.
    - Handle Statutory Compliances
    - Interact with Municipal Corporations & other regulatory departments to formulate and arrange
    plans to update systems and reduce operating costs by ensuring optimum utilization of
    resources
    - Insurance renewals
    - Manage AMCs, Service Contracts, Plant License Renewals etc.

    For Both Administration and Industrial Relations

    Planning and Data Reports
    - Establish and monitor costs and expenses to assist in budget preparation
    - Proactively identify and plan against any issues that can arise for specific orders owing to its
    complexity
    - Proactively highlight issues to the Management that you foresee can crop up to the
    Management
    - Insight submissions in the reports submitted."

Salary: Not Disclosed by Recruiter

Industry: Industrial Products / Heavy Machinery

Functional Area: HR , Recruitment , Administration , IR

Role Category:Administration/Facility Management

Role:Manager / Sr Manager - Administration

Employment Type: Permanent Job, Full Time

Keyskills

Desired Candidate Profile

    Qualification - Any Graduate

Education-

UG: Any Graduate - Any Specialization

PG:Any Postgraduate - Any Specialization

Company Profile:

People Champions HR Solutions

Client of People Champions HR Solutions.
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Job Posted by

Pooja Sheth Champion-in-chief People Champions HR Solutions Mumbai

4585 followers

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