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Project Coordinator

1 - 4 YearsHyderabad

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Not Disclosed by RecruiterPosted: 17 days agoJob Applicants: 77Job Views: 516
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Job Description

Job Purpose:
  • The PMO (Project Management Office) Administrator is responsible for ensuring all projects are well-organized within the official Project Management Information System (PMIS) and from a documentation perspective. This includes processing information and data to set up projects, maintaining project baseline information, creating and filing accurate project control documentation, and working closely with the Program and Project Managers to keep projects healthy within all our key systems. Furthermore, the PMO Administrator liaises across departments (e.g. Finance) to share information and align on processes and controls. Additionally, the PMO Administrator supports the entire Corporate IT PMO, coordinating meetings, taking meeting minutes and actions, and tracking project approvals and change requests.
Key Accountabilities:
  • Work with IT Product Management to establish and set up new projects (in our PM system) to management our Project Pipeline (backlog).
  • Work with Program and Project Managers to ensure project approval (e.g. Gates, Change Requests) documentation is accurate and complete.
  • Keep all relevant project information (e.g. schedules, budgets) up-to-date in the PM systems.
  • File and maintain project control documents.
  • Facilitate workflows (e.g. project approvals) within core systems.
  • Liaise with Finance to ensure actuals and budgets are accounted for and reported correctly.
  • Liaise with Internal Audit to establish and check internal controls and prepare for and support external audits.
  • General ad hoc administration tasks.
  • Create and distribute Project Status reports and facilitate the PMO Status Review meetings.
  • Incrementally test the health and functionality of the PM systems (for process improvement and internal controls)
  • Ensure strong Audit trail of presentation artifacts are maintained to support the program management standards.
  • Monitors and reports on the progress of project milestones and deliverables as requested.
  • Support Program and Project Managers as requested (e.g. training, system administration).
  • Revise, implement and monitor departmental compliance with SOPs.
  • Maintain a positive, results orientated work environment, building partnerships and modeling teamwork, communicating to the team in an open, balanced and objective manner
  • Participate in PXL and department system/standards improvement activities.
  • Detail-oriented, self-organized, and an eye for process improvements.
  • Document management (e.g. auditing, filing structure, maintenance, archiving).
  • A flexible attitude with respect to work assignments and new learning.
  • Strong ability to manage multiple and varied tasks with enthusiasm and prioritize workload with attention to detail.
  • Ability to work in a matrix environment and to value the importance of teamwork.
  • Comprehensive knowledge of relevant software: Windows, PowerPoint, Word, Excel, Outlook.
  • Expertise with a Project Management system (e.g. PlanView) highly desired.
  • Experience with Oracle systems (for workflows/approvals) a plus.
  • Excellent analytical and problem-solving skills.
  • Strong written and verbal communication.
Knowledge and Experience:
  • 1-3 years experience in a PMO or Project Analyst role.
  • Understanding of various Project Management methodologies (e.g. Waterfall/Traditional, Agile/Scrum) preferred.
  • Experience with foundational finance processes (e.g. annual budgeting, capitalization, cost accounting) preferred
  • Familiarity with key project documents (e.g. Project Charter, Project Financial reports, project request forms, project schedules, meeting minutes and action logs).
  • Experience pulling data, analyzing it, and creating reports
  • Bachelors degree highly desired
  • Project Management certification (e.g. CAPM, PRINCE2)

Salary: Not Disclosed by Recruiter
Industry: Pharma / Biotech / Clinical Research
Functional Area: Other
Employment Type: Permanent Job, Full Time

Company Profile

Parexel International India Pvt. Ltd.
PAREXEL International Corporation is a leading global biopharmaceutical services organization, providing a broad range of expertise-based contract research, consulting, medical communications, and technology solutions and services to the worldwide pharmaceutical, biotechnology and medical device industries. Committed to providing solutions that expedite time-to-market and peak-market penetration, PAREXEL has developed significant expertise across the development and commercialization continuum, from drug development and regulatory consulting to clinical pharmacology, clinical trials management, medical education and reimbursement. PAREXEL Informatics provides advanced technology solutions, including medical imaging, to facilitate the clinical development process. Headquartered near Boston, Massachusetts, PAREXEL has offices nearly 80 locations in over 50 countries around the world, and has approximately 18,000 employees.

In India, PAREXEL has seven offices spread across five cities: Bengaluru, Hyderabad, Chandigarh, New Delhi and Mumbai. These offices are home to more than 3,000 employees.
Our two new offices in Bengaluru, called IndiQube and EcoWorld, were strategically designed to support a variety of work styles. There are collaboration zones in bright colors, freestanding high tables with stools to serve as informal meeting spaces, quiet rooms for group meetings, and private booths for phone calls. This innovative workspace encourages teamwork, and allows for sufficient flexibility to utilize the office beyond workstations.
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Contact Details

Recruiter Name:Ranjit

Contact Company:Parexel International India Pvt. Ltd.

Reference Id:48027BR