Document Controller

To manage, store & standardize commissioning related documentation on Autodesk Construction Cloud & CxAlloy platform and support the HO team in various administrative tasks

Role & responsibilities

1. Centralized Document Repository Management

• Create, organize, and maintain a centralized repository for all Testing & Commissioning (T&C) documentation across ACX projects
• Ensure version control, proper indexing, and secure access protocols for all stored documents.
• Archive obsolete documents per ACX retention policies and ensure traceability for future reference

2. Autodesk Construction Cloud (ACC) Proficiency & aptitude to learn other commissioning softwares

• Manage document workflows within ACC, including uploading, tagging, and submitting documents for review
• Ensure documents are stored in the correct folders (e.g., Commissioning Folder) and follow the ACC submittal process tailored for ACX India projects
• Collaborate with BCEI and third-party CxA teams to align ACC usage with global and local standards

3. Commissioning Documentation Oversight

• Understand and implement the ACX version of BCEI Book of Rules for documentation, including naming conventions, cover sheets, and discipline-specific workflows (Electrical, Mechanical, Fire, Plumbing)
• Manage submittals such as Method of Statement (MoS), Inspection Test Plans (ITP), FAT/FWT scripts, Cx scripts (L2L5), Energization Plans, QAQC Plans, and calibration certificates
• Ensure all Cx documentation is reviewed and approved through the designated workflow involving all stakeholders.

4. Executive Assistant (EA) Support

• Assist in filing claims, booking travel tickets, and managing training budgets for the HO Testing & Commissioning team
• Coordinate with internal stakeholders and external vendors to ensure timely execution of administrative tasks.

5. Compliance & Quality Assurance

• Ensure all documentation complies with ACX Integrated Management System (IMS) procedures and quality standards
• Support audits by maintaining accurate records and facilitating document retrieval for review.

6. Communication & Coordination

• Liaise with consultants, contractors, and internal teams to ensure timely document submissions and approvals
• Provide updates to stakeholders on document status, revisions, and access protocols.

7. Training & Process Improvement

• Support onboarding and training of site teams on ACC workflows and documentation standards.
• Identify gaps in documentation practices and recommend improvements to enhance efficiency and compliance.

Preferred candidate profile

Bachelor of Enginering (B.E) in any domain

Post Graduation / MBA preferred

Certified/ Proficient in handling Autodesk Construction Cloud

Proficiency in handling MS Excel

Aptitude to learn commissioning tools & software like CxAlloy

Minimum 2.5 years of work ex

Proficiency in Hindi, English