IT PMO (Project Management Office)

Job Description

Position IT PMO

Reporting to AVP - PMO

Band 4

Location Gurgaon

Team size (D/I) Nil

JOB SUMMARY

This position is responsible for implementing & managing Governance framework. This role is also responsible for implementing processes, governance of projects for all the verticals of IT. This also manages org capabilities for IT.
KEY RESPONSIBILITIES

• To track the various IT projects and proactively informs the management of any potential slippages, hurdles and concerns. With key focus on:
• Project Planning and definition
• Tracking project schedules
• Tracking interdependencies across projects
• Responsible for adherence of project management controls and processes
• Extensive hands-on experience with PPM Pro Planview, including managing portfolio roll-ups, customizing dashboards, and serving as an active administrator with the ability to tailor the platform to meet organizational needs.
• Proficient in Microsoft Office tools, including Word, Excel and PowerPoint, with the ability to create impactful presentations for senior stakeholders and leadership.
• Administration of a process for reporting progress on key project metrics including preparation and circulation of Periodic Project Status Reports (including risks and issues)
• Administration of change management process. Maintaining a master document index. Custodian of master copies of key project documents and policies
• Assist and train team members to follow project management processes and build buy-in to the defined process
• Periodically Review and improve upon the Project Management methodology/SDLC
• Monthly audit of monthly Project Management controls
• Good knowledge and handling of project and programme management methodology and techniques
• Understanding of waterfall, agile & hybrid methodologies of running project
• The ability to work positively with the wide range of individuals involved in programme management
• Good knowledge of budgeting and resource allocation procedures
• The ability to find innovative ways to resolve problems
• PM tool: SME for the project Management tool & JIRA
• The ability to work positively with the wide range of individuals involved in programme management
• Good knowledge of budgeting and resource allocation procedures
• Responsible for tracking Security & Compliance action points

Measures of Success

Execution Measures

• Adherence to project plan and schedules.
• Quality of project deliverables
• Project Manager performance report
• Efficient tool management including Program / Portfolio Roll-Up Dashboards
• Practicing and exhibiting the best practices from PM standpoint

Leadership Measures

• Ability to influence the team to follow Project Management methodology

Key Relationships (Internal /External)

Internal: All IT team members, PMO, IT vertical leads, CTO
External: All Business user groups, Information Security team,
Internal audit team, Enterprise Risk Management

Key competencies/skills required

Effective Communication: Ability to interpret technical procedures to business users
Relationship Management: Ability to establish and maintain effective working relationships with cross functional teams
Decision making: Assess situations to determine the importance, urgency and risks, and make clear decisions which are timely and in the best interests of the organization
Organizing & Planning
Problem solving

• Oral presentation skills, writing proficiency and visual design skills on PowerPoint are a must
• Knowledge of and ability to utilize word processing, spreadsheet, database, e-mail and Internet software
• Knowledge of current hardware and software technologies and uses

Desired qualification and experience

• B.E/B.Tech from reputed college
• 6-8years of relevant experience. PMP, ITIL certified preferred
• Strong Project Manager/ Program Management experience
• Should understand applications, databases, OS
• Extensive experience with PPM Pro Planview
• Proficient in Microsoft Office (Word, Excel, PowerPoint), skilled in creating presentations for senior stakeholders and leadership
• Team player Must be able to work with a team of vendors and internal team to deliver superior results.
• Drive the individual should be a highly driven individual and passionate about delivering operational excellence
• Strong written and oral communication skills
• Strong leadership and management skills