Office Executive / Coordinator

Administrative Support:

• Manage executives' calendars, appointments, and meetings to ensure efficient time management.
• Coordinate travel arrangements, including flights, accommodations, and itineraries.
• Prepare and distribute correspondence, memos, and reports.
• Screen and direct phone calls and emails to appropriate parties

Document and Data Management:

• Assist in the preparation of presentations, documents, and spreadsheets using Excel.
• Maintain filing systems, both electronic and physical, ensuring accuracy and organization.
• Conduct research and compile data as requested by executives

Meeting Coordination:

• Schedule and coordinate meetings, including virtual meetings via Microsoft Teams.
• Prepare agendas, take meeting minutes, and follow up on action items.

Communication and Correspondence:

• Review, prioritize, and respond to emails on behalf of the executive.
• Handle confidential information with integrity and discretion.
• Facilitate communication between the executive and other departments.

Project Assistance:

• Assist with special projects and initiatives as needed.
• Provide administrative support to other departments when required.

Technical Proficiency:

• Utilize Microsoft Teams for virtual meetings, collaboration, and communication.
• Create and manage complex Excel spreadsheets for data analysis and reporting.

Skills and Qualifications :-

• Proficiency in Microsoft Office Suite: Excel, Word, PowerPoint, Outlook.
• Experience with Microsoft Teams: Scheduling, hosting virtual meetings, and collaboration.
• Organizational Skills: Excellent time management and ability to prioritize tasks.
• Communication Skills: Strong verbal and written communication abilities.
• Attention to Detail: High level of accuracy and attention to detail in all tasks.
• Discretion and Confidentiality: Ability to handle sensitive information with discretion.
• Problem-Solving Skills: Proactive approach to identifying and solving problems.