It can be stressful to try to line up an internship because so many students and new graduates are looking for the same positions.
It’s not impossible though, especially if you personalize your applications.
Regardless of your reasons for seeking an internship position, this guide will help you from start to finish to create a successful internship request email.
The email structure
You should approach your internship request email like any other professional email, meaning that you should follow rules of formatting so your request is smooth and easy to understand.
Think about a catchy subject line to make your message stand out from the hundreds of others the hiring manager might receive.
Then, put a formal salutation, meaning figure out the person’s proper name and use it.
So many people don’t put direct contact and that’s a sure way to lose their interest.
In your opening paragraph, introduce yourself and how you think you could benefit the company.
Speak briefly about your education, background, and similar internships that could give you relevant experience for this position.
In the middle of the email, describe more about how you heard of the company, what you love about them, and ways you could benefit the company.
Finish your email by explaining how much you like the company and your proposed next steps, such as setting up a call to discuss opportunities.
Finish with a professional sign off, then your name and signature. Be sure to include your phone number.
You want to do some research before you even start writing the message.
Connect with professionals on LinkedIn and read what you can about the company online.
“you also need to figure out who the hiring manager is so you can properly address your email.
It goes you’ve gone above and beyond most other applicants.”
You have to spend a bit of time personalizing each email, even if you’re sending off a lot of similar ones.
Hiring managers can see when you’ve used a generic template and it won’t score you points.
If you have a point of interest in common with the contact, use that to your advantage.
This will engage the hiring manager and encourage them to read more.
Discuss your skills
You’ll want to highlight the skills you have that will benefit the organization.
Since you’re an intern, you probably won’t have lots of experience in the industry, but you can outline projects you’ve worked on in the past that are relevant.
There are also soft skills and transferable skills, like communication, time management, and problem-solving.
Use examples to show you’re not just using buzzwords but you’ve used these skills.
Attach CV and Portfolio
Before you send, you should attach your CV and portfolio, if you have one.
According to Dean Hood, an HR manager at Essayroo and Masters Writing Service, “you should be showing the hiring manager why they need to hire you. You want them to see that you’re prepared, you know what you’re applying to, and you have a really good work ethic.”
Review and edit
Before you press send, you need to check your email for spelling mistakes.
It’s a professional email, so you want to make it look polished and clean.
The biggest chance of ruining your opportunity is through a badly written or typo-filled request.
Ask a friend or family member to review it too, and don’t be afraid to use online tools for this important step.
They will edit and proofread your email for style, grammar, flow, and consistency.
Follow up if required
It doesn’t hurt to give them a little nudge and follow up to get noticed.
If you haven’t head back in a while from the hiring team, don’t hesitate to reach out to them again, as it can’t hurt.
In reality, persistence can pay off and show how interested you are in the position and that you’re a go-getter.
Be sure not to follow up too soon though or overdo it, as you risk annoying the hiring manager.
If you haven’t heard back after a week, you can have a calendar reminder to send a follow-up note.
You can also just pick up the phone and give them a call to see if they’d prefer to discuss the position over the phone.
It’s often a lot easier to be friendly and approachable over the phone than by email.
Now you know how to ask for an internship by email, it’s time to get out there and find the positions that are right for you. There’s no time like the present!
Author's Bio: Aimee Laurence, a career editor with
Thesis Writing Service and Law Essay Help, is passionate about helping others achieve their career goals. She focuses on personal development research and writing and enjoys finding new ways to connect prospective employees with the right company for them. Aimee is also a tutor for College Paper.