- Tips to write an application for sick leave
- Application for sick leave: Sample 1
- Sick Leave Application for Office: Sample 2
- Sick Leave Application for Office Sample 3
- Sick Leave Email for Office Sample 4
- Sample for Sick Leave Letter for Office for One Day
- Medical Leave Application for Office
- Leave Letter for Fever
An employee can call in sick if he/she is unwell and not in a state to go to the office for work.
Usually, it is recommended to write a Sick leave application in order to request for a leave.
A medical certificate from a registered doctor or medical practitioner may also be required in case of a long period of absence due to sickness.
Generally, an employee is entitled to sick leave only after a stipulated period of employment in an organization. However, the case may vary for different organisations and industries.
Also, contrary to general belief a sick leave and medical leave application are different leave application letters altogether. So, talk to your HR to get clarity on the matter.
The leave application samples given below will help you craft an application for sick leave that you can send to your boss or manager to apply for sick leave.
Tips to write an application for sick leave
When writing a sick leave letter, it's essential to be clear, concise, and provide the necessary details.
Here are 10 tips to help you create a well-structured and effective application:
Use a professional format
Start with a formal header containing your name, address, contact information, date, and the recipient's details (e.g., supervisor, HR manager).
Clearly state the purpose
Begin your letter by explicitly stating that you are requesting sick leave. Mention the specific dates you need to be absent from work.
Provide a valid reason
Briefly explain the reason for your sick leave. You don't need to go into great detail but mention the illness or health condition that necessitates your absence.
Be honest and transparent
Honesty is crucial. If you're unwell, clearly state the symptoms you're experiencing and how they affect your ability to work.
Mention relevant medical information
If applicable, include relevant medical details, such as the doctor's diagnosis, prescribed treatment, or the need for bed rest.
State the duration
Specify the dates for which you are requesting sick leave. Include both the start and end date of your absence.
Inform about work responsibilities
Offer to delegate your pending tasks or responsibilities to a colleague during your absence. Assure them that you will complete pending tasks before your leave or promptly upon your return.
Follow company policy
Mention that you are following the company's sick leave policy and will provide any required documentation, such as a medical certificate, if necessary.
Express gratitude and understanding
Show appreciation for the understanding and support of your employer or supervisor. Acknowledge any inconvenience your leave might cause and assure them of your commitment to making up for lost time.
End with a professional closing
Conclude your application with a formal closing, such as "Sincerely," and sign your name below it.
Remember, every company may have slightly different policies and procedures for requesting sick leave, so it's a good idea to check your company's HR guidelines to ensure you include all the necessary information.
Additionally, submit your application as soon as possible to allow your employer time to plan for your absence.
Application for sick leave: Sample 1
Subject: Sick Leave Required
Dear Mr./Mrs. {Recipient’s Name},
I am down with fever and flu because of which I will not be able to come to the office for at least {X days}. As per my family doctor, it is best that I take rest and recover properly before resuming work.
I have asked {colleague’s name} to check on my clients and will try to periodically check my email if you need anything urgent.
Please grant me leave for the aforementioned period. If you need additional information, please let me know.
Yours Sincerely,
{Your Name}
Sick Leave Application for Office: Sample 2
Subject: Application for Sick Leave
Dear Mr./Mrs. {Recipient’s Name},
I am writing to let you know that I developed an acute case of food poisoning last night. I hoped it would go away by this morning, but it looks like I am still unwell.
Please grant me leave for {X days} days so that I can take proper rest. I will join the office after {X days}, once my health comes back to normal.
I have no immediate responsibility regarding the tasks and do not expect any urgencies. Awaiting your approval.
Yours Sincerely,
{Your Name}
Sick Leave Application for Office Sample 3
Subject: Leave Required
Dear Mr./Mrs. {Recipient’s Name},
I am emailing to inform you that I cannot make it to the office today{date} as I have come down with a case of flu. I am assuming the flu will take at least {X days} to go away. Thus, I will be back to the office on {date}.
I will be available to answer emails and phone calls if you need urgent help, however, {Colleague's name} will handle my workload today to ensure all deadlines are met.
Thank you for understanding.
Yours Sincerely,
{Your Name}
Sick Leave Email for Office Sample 4
Subject: Application for Sick Leave
Dear Mr./Mrs. {Recipient’s Name},
I would not be able to join the office today because I am under the weather and have symptoms of viral infection. I went to the doctor yesterday and he prescribed {X days} of rest.
I asked {collegue name} to handle my pending tasks, while I am away. I will be available via email for any urgent needs.
I have also attached the doctor’s note to this email.
Thank you for understanding.
Yours Sincerely,
{Your Name}
Sample for Sick Leave Letter for Office for One Day
Subject: Sick Leave Request for One Day
Dear [Supervisor/Manager's Name],
I hope this email finds you well. I am writing to inform you that I am feeling unwell and will not be able to come into the office tomorrow, [date]. I have seen a doctor who has advised me to take a day off to rest and recover. Therefore, I would like to request a sick leave for one day.
I apologize for the inconvenience this may cause and assure you that I will make every effort to minimize the impact on my colleagues and ensure a smooth workflow during my absence. I will be available via email if there are any urgent matters that require my attention.
Please let me know if there is any specific documentation or formalities required for this sick leave request, and I will provide it promptly. I will also inform my team members about my absence and delegate any pending tasks or projects to ensure that there is no disruption to the work progress.
I understand the importance of maintaining regular attendance at work, and I will make sure to complete any pending work or make up for any lost time upon my return.
Thank you for your understanding and support. I appreciate your attention to this matter and your consideration of my request. If there are any further instructions or information you require, please do not hesitate to let me know.
Wishing you and the team a productive day in my absence.
Kind regards,
[Your Name]
[Your Position/Department]
[Contact Information]
Medical Leave Application for Office
Subject: Medical Leave Request for One Day
Dear [Supervisor/Manager's Name],
I hope this email finds you well. I am writing to inform you that I am feeling unwell and will not be able to come into the office tomorrow, [date].
I have seen a doctor who has advised me to take a day off to rest and recover. Therefore, I would like to request a sick leave for one day.
I apologize for the inconvenience this may cause. I will be available via email if there are any urgent matters that require my attention.
I will also inform my team members about my absence and delegate any pending tasks or projects to ensure that there is no disruption to the work progress.
Thanks & Regards,
[Your Name]
[Your Position/Department]
[Contact Information]
Leave Letter for Fever
Subject: Request for Sick Leave due to Fever
Dear [Supervisor/Manager's Name],
I am writing to request a one-day sick leave due to a fever. I am feeling unwell and believe it's best to take a day off to rest and recover.
I will ensure to complete any pending tasks upon my return. Kindly let me know if any documentation is required. Thank you for your understanding.
Warm regards,
[Your Name]
Check out some more leave application letters for office.
FAQ
1. What to include in a sick leave format?
A well-structured sick leave format should consist of the following elements:
a. Header: Your name, address, contact information, and the date of writing the application.
b. Recipient Information: The name, designation, and address of the person you are addressing the application to (e.g., supervisor, HR manager).
c. Subject: Clearly state the purpose of the letter, for example, "Sick Leave Application" or "Request for Medical Leave."
d. Reason for Leave: Briefly explain the reason for your sick leave. Mention the illness or health condition that requires your absence.
e. Duration: Specify the dates you need to be on leave, including both the start and end dates.
f. Medical Information (if applicable): Include relevant medical details, such as the doctor's diagnosis, prescribed treatment, or the need for bed rest.
g. Responsibilities during Absence: Offer to delegate your pending tasks or responsibilities to a colleague during your absence. Assure your employer that you will complete pending tasks before your leave or promptly upon your return.
h. Compliance with Company Policy: Mention that you are following the company's sick leave policy and will provide any required documentation, such as a medical certificate, if necessary.
i. Closing: End with a professional closing, such as "Sincerely," and sign your name below it.
2. What is the importance of Sick Leave application?
Writing a sick leave application holds significant importance for both employees and employers:
a. Formal Request: A sick leave application is a formal way of informing your employer about your inability to attend work due to illness or health reasons.
b. Compliance with Policies: Many companies have specific policies and procedures for taking sick leave. Submitting a sick leave application shows that you are adhering to these policies.
c. Work Planning: Your employer needs to know about your absence in advance to plan and redistribute workload among other employees. This helps maintain productivity and ensures that work is not hampered.
d. Documentation: Having a sick leave application on record can serve as documentation of your absence, which can be essential for payroll and HR purposes.
e. Professionalism: Submitting a well-written sick leave application demonstrates professionalism, responsibility, and consideration for your team and workplace.
3. How do I write sick leave for two days?
When writing a sick leave application for a short period like two days, consider the following tips:
a. Be Clear and Specific: Clearly state the dates for which you need leave, starting from the first day of absence to the last.
b. Mention Reason Concisely: Briefly explain the reason for your sick leave. You don't need to go into great detail but mention the illness or health condition that requires your absence.
c. Assure Pending Task Completion: Offer to delegate your pending tasks to a colleague during your absence and assure your employer that you will complete pending work before your leave or promptly upon your return.
d. Express Gratitude: Show appreciation for the understanding and support of your employer or supervisor and express regret for any inconvenience caused.
e. Follow the Standard Format: Use the sick leave format mentioned above to maintain professionalism and provide all necessary information.
