Casual Leave Application Format & Samples for Office

Table of Contents

Casual leave application for office – Key highlights
What is a Casual Leave Application?
How to Write a Casual Leave Application for Office?
Casual leave application format for office
Casual leave application samples for office
Common reasons for taking casual leave
Why should you write a casual leave application?
Rules of taking casual leave in India

Casual leave application for office helps you take a short break when personal tasks come up. Maybe you have a quick doctor visit, an urgent work at home, or a family event that you cannot skip. But if your request sounds too casual, your manager may not approve it. You must write your casual leave application for office in a polite and professional way. A proper application for leave shows that you value work rules and plan your tasks well.

In this guide, you will find a simple casual leave application format for office and 13 samples that make approval smooth.

Casual leave application for office – Key highlights

· What is casual leave? Casual leave gives you a short break from work for personal reasons. You must use it within the same year since companies do not carry it forward.

· Why do you need a casual leave application? You need to write a formal casual leave application for office to inform your manager and get approval before taking leave.

· When can you take casual leave? You can take casual leave for a doctor visit, urgent work at home, family functions, bank tasks, parent-teacher meetings, or any sudden personal need.

· How to write a casual leave application? Write your application for leave in a polite tone. Mention the dates, reason, number of days, and how you will manage your tasks during your absence.

· How many casual leaves can you take in India? Most companies give 7–12 casual leaves per year in India. Employees usually take 1–3 days at once, depending on office approval.

What is a casual leave application?

A casual leave application for office is a formal request submitted by an employee to their employer seeking permission to be absent from work for a short duration due to personal or unforeseen reasons. Earlier, people wrote casual leave letters by hand. Now, most employees send casual leave applications for office through email because it is fast and easy to track.

What does a casual leave application for office include?

A good casual leave application shares the important details your manager needs to approve your leave smoothly. It must include these key elements:

Date of writing the application
Proper subject line
Reason for leave
Leave dates and number of days
Work handover details
A polite closing line
Your name and employee details

Here is a casual leave application example to help you understand how to write a clear and simple leave request for office.

How to write a casual leave application for office?

Writing a casual leave application for office can help you request time off from work for personal reasons that don't fall under specific types of leave like sick leave or vacation leave.

It is important to inform your employer in advance and follow any procedures or guidelines they have in place for requesting leave. To write a casual leave application, follow these steps:

1. Greeting: Start with a polite greeting addressing the relevant authority, such as "Dear [Supervisor/Manager/HR Manager]."

2. Reason and leave dates: Clearly state the purpose of the application, including the dates you intend to be absent and the reason for your leave.

3. Work responsibility: Express your gratitude for considering your request and assure that you will complete pending work or delegate tasks during your absence.

4. Additional information: Provide any necessary details, such as contact information or alternative arrangements.

5. Polite closing line: Close with a polite closing statement, such as "Thank you for your understanding and approval in advance."

6. Formal sign-off: End with a formal closing, such as "Sincerely" or "Yours faithfully," followed by your name and signature.

Make sure your application is concise, respectful, and follows any specific guidelines set by your organization.

Casual leave application format for office

You can follow this casual leave application format for office to write a clean and professional leave request. This also works as a casual leave letter format if your organization asks for a handwritten or printed leave request.

1. Date

2. Recipient Details (Name, Designation, Company)

3. Subject Line

4. Greeting (Dear [Manager’s Name],)

5. Body

State you need casual leave
Reason for leave
Leave dates and duration
Work handover info
Availability if required
Polite approval request

6. Sign-off (Sincerely)

7. Your Details (Name, Employee ID, Department, Contact)

Note: If you are writing an email, you can follow the same casual leave application format for office, but skip the Date and Recipient Details and start directly with the Subject Line.

Casual leave letter format

Here is an example format you can follow when writing a casual leave letter for office work.

Casual leave application format for office

Here is an example format you can use to draft a simple and professional application for leave.

Casual leave application samples for office

Here are 13 simple casual leave application samples for office that you can use for quick approval.

Sample 1: Casual leave application for personal reason

Subject: Application for Casual Leave

Dear Mr./Mrs. {Recipient’s Name},

I am writing to you to let you know that I have an important personal matter to attend at my hometown due to which I will not be able to come to the office from {start date} to {end date}.

I have discussed and delegated my tasks to {person's name} & have instructed them to call me for any help during my absence.

I will be obliged if you consider my application for approval.

Yours Sincerely,
{Your Name}

Sample 2: Casual leave application for medical emergency

Subject: Casual Leave Application Due to Medical Emergency

Dear Mr./Mrs. {Recipient’s Name},

I am writing to request you for a leave of {X days} from {start date} to {end date} since I have to attend to a medical emergency of a close relative. As the relative is situated in Uttrakhand, I will have to be away for {X days}. I will resume work from {mention date}.

I shall be reachable on my mobile number and email during the period. My person in charge, {person's name} will be handling my tasks in my absence.

I will be thankful to you for considering my application.

Yours Sincerely,
{Your Name}

Read One-Day Leave Application

Sample 3: Casual leave application for family function

Subject: Application for Leave

Dear Mr./Mrs. {Recipient’s Name},

I would like to mention that I have to attend my niece’s engagement ceremony in {Place} on {Date}. Due to this, I won’t be able to come to the office from {Start date} to {End date}.

I’ve completed this week's tasks that were listed as priority and have delegated my colleague, {colleague’s name}, to take care of any urgent matters.

I would be grateful if you can approve my leave request for the aforementioned period.

Hoping to receive a positive response from you.

Yours Sincerely,
{Your Name}

Sample 4: Casual leave application for sister's wedding

Subject: Application for Leave - Sister's Wedding

Dear Mr. Sharma,

I am writing to request casual leave for 3 days, from November 4th to November 6th, 2025, to attend my sister's wedding in Jaipur, Rajasthan. As this is a significant family function requiring travel and participation in various ceremonies including mehendi and sangeet, I would need these days off.

I have already completed my pending assignments and briefed Priya Mehta about my ongoing projects. She has agreed to handle any urgent matters during my absence. I will remain accessible via mobile and email for any critical issues.

I would greatly appreciate your approval of this leave request.

Yours Sincerely,
Rahul Verma

Also read: Leave Application for Sister's Marriage

Sample 5: Casual leave application for Griha Pravesh ceremony

Subject: Casual Leave Request - Griha Pravesh Ceremony

Dear Mrs. Iyer,

I am writing to inform you that I need to take 2 days of casual leave on October 24th and 25th, 2025, as we are conducting the Griha Pravesh (house warming ceremony) for our new flat in Thane. The ceremony requires my presence for the puja and related family functions.

I have already arranged for Arun Kumar to oversee my client meetings during these days, and all pending reports will be submitted before my leave begins. I will be available on my mobile phone should any urgent matters arise.

Thank you for considering my request.

Best Regards,
Sneha Deshmukh

Sample 6: Casual leave application for medical appointment

Subject: Leave Application - Father's Medical Appointment

Dear Dr. Menon,

I am writing to request a one-day casual leave on October 28th, 2025, as I need to accompany my father to AIIMS Delhi for his quarterly medical check-up and subsequent consultation. The appointments are scheduled throughout the morning, and I anticipate being occupied until late afternoon.

My team is aware of my absence, and I have ensured that all project deliverables for the week are completed in advance. Rajesh Malhotra will be covering any immediate concerns that may arise during my absence.

I would be grateful if you could approve my leave request.

Sincerely,
Amit Gupta

Sample 7: Casual leave application for passport appointment

Subject: Casual Leave Application - Passport Appointment

Dear Mrs. Chatterjee,

I am writing to request casual leave for October 31st, 2025, as I have a scheduled appointment at the Passport Seva Kendra in Bangalore for my passport renewal. The appointment is scheduled for 10:30 AM, and the process might take the entire day.

I have completed all pending tasks and updated the project tracker. Deepa Krishnan has agreed to handle any urgent client queries during my absence. I will be back at work the following day and can be reached on my mobile phone if needed.

I look forward to your positive response.

Regards,
Arjun Nair

Sample 8: Casual leave application for festival

Subject: Leave Request - Ganesh Chaturthi Celebration

Dear Mr. Reddy,

I am writing to request casual leave for 2 days, September 7th and 8th, 2025, to celebrate Ganesh Chaturthi with my family in Mumbai. As this is one of our most important festivals, I would like to participate in the sthapana ceremony and various pujas at home.

I have already submitted the monthly MIS reports and briefed Sanjay Patil about ongoing project status. All client deliverables due this week have been completed, and I will ensure my team has clear instructions for any tasks that may arise during my absence.

I would appreciate your consideration of this leave request.

Best Regards,
Ankita Kulkarni

Read Emergency Leave Letter

Sample 9: Casual leave application for urgent personal work

Subject: Casual Leave Application for Urgent Personal Work

Dear Mr. Sharma,

I request one day of casual leave tomorrow as I have urgent personal work that I need to attend to. I have completed my assigned tasks, and I will stay available on phone for any support required during my absence.

Please approve my leave for 31st October 2025.

Thank you for your understanding.

Sincerely,
Rahul Verma

Sample 10: Casual leave application for vacation

Subject: Casual Leave Request for Short Vacation

Dear Mr. Gupta,

I plan to take a short vacation with my family and request casual leave for 3rd to 5th November 2025. I have completed my current tasks and handed over the urgent work to my colleague, Arun. I will stay reachable on phone if anything important comes up.

Please approve my leave request.

Thank you.

Sincerely,
Amit Kumar

Sample 11: Casual leave application for house shifting

Subject: Casual Leave Request for House Shifting

Dear Ms. Mehta,

I am shifting to a new house and need a day to manage the shifting and setup work. So, I request casual leave for 7th November 2025. I have updated my team on my tasks and ensured there is no pending work from my side.

Please approve my leave request.

Thank you for your understanding.

Sincerely,
Rohan Singh

Sample 12: Casual leave application for a teacher

Subject: Casual Leave Request for Personal Work

Dear Principal Sir,

I request one day of casual leave on 10th November 2025 due to important personal work. I have shared today’s lesson plan with my colleague, Mrs. Ritu Sharma, and she will take the classes in my absence.

Kindly approve my leave.

Thank you.

Sincerely,
Priya Kapoor
Class Teacher – Grade 4
Sunrise Public School

Sample 13: Casual leave application for a government employee

Subject: Casual Leave Request

Respected Sir/Madam,

I request casual leave for 11th November 2025 because I have personal work that requires my presence. I have completed my assigned duties and informed my team about the status of pending files.

I request you to kindly approve my leave.

Thank you.

Yours faithfully,
Manoj Kumar
Clerk, Revenue Department
Employee Code: 45219

Common reasons for taking casual leave

Employees take casual leave when they need a short and sudden break, such as:

Doctor visit or health checkup
Sudden personal work at home
Parent-teacher meeting or school work for children
Urgent banking or government document work
Family functions or ceremonies
Religious or cultural events
Minor illness or rest when not feeling well
Unexpected travel needs

Why should you write a casual leave application?

A casual leave application for office helps you stay professional at work. It gives your manager all the information they need about your leave. It helps you:

Inform your manager about your absence
Keep your work and tasks clear and organized
Get your leave approved as per company policy
Show respect for workplace rules
Maintain a correct leave record in the HR system

Rules of taking casual leave in India

Companies in India follow simple casual leave rules to help employees balance work and personal life. These rules guide how many leaves you get and how you can use them.

Casual leave is for short and sudden needs
Most companies give 7–12 days per year
You can usually take up to 1–3 days at a time
You cannot carry casual leave forward to the next year
Apply in advance whenever possible
Manager or HR approval is required before taking leave

FAQs

1. What is casual leave?

Casual leave is a short break from work for sudden or personal reasons. Employees use it when they have urgent tasks that cannot wait. To take this leave, you must submit an application for casual leave to your manager.

2. How to write a casual leave request?

Begin with a polite greeting and state the purpose clearly, including the dates you intend to take off. Provide a brief reason for your leave, express gratitude, and offer to delegate tasks if necessary. Close with a courteous conclusion.

3. How many casual leaves can I take at a time?

Most companies allow 1 to 3 days of casual leave at once. If you need more days, your manager must approve it based on office policy.

4. Can casual leave be combined with other types of leave?

Yes, some workplaces allow combining casual leave with medical or earned leave. But rules are different in each company. Check HR policies before submitting your application for leave.

5. How to write a casual application?

Write a casual leave application by addressing the appropriate authority, specifying the dates of leave, providing a valid reason concisely, and expressing appreciation for consideration. Maintain a professional tone throughout the letter.

6. How to apply for special casual leave?

Apply for special casual leave by following the organization's specified procedure, which may involve submitting a written request to the HR department or relevant supervisor. Clearly outline the reason for the special leave and any supporting documentation if required.

7. When can casual leave be applied?

Casual leave can typically be applied for unplanned or short-duration absences, such as for personal reasons, illness, or emergencies. However, it's essential to adhere to company policies regarding notice periods and approval processes for taking casual leave.