How to Write a Biodata? (With Samples)

1. What is Biodata
2. The Difference Between CV, Resume and Biodata
3. CV vs. Resume vs. Biodata: Key Differences
4. Which One Should You Use?
5. What Does Biodata Include?
6. How to Write Biodata in 2025
7. Biodata Format for Job (Template for Any Job Type)
8. Biodata Samples and Examples
9. Tips for Writing Biodata
10. Common Mistakes to Avoid When Writing a Biodata
11. When Should I Use a Biodata Instead of a Resume?

The Indian job market is unique—some recruiters ask for a resume, others for a CV, and many specifically request a biodata.

While these terms are often used interchangeably, they aren’t the same. So, if a job posting asks for a biodata, you can’t just send your resume.

So, what exactly is a biodata? How is it different from a resume or CV? And how do you create one that leaves a good impression?

That’s exactly what this guide covers!  We’ll show you how to write biodata for a job to make the process easier.

Let’s get started!

What is Biodata?

A biodata (biographical data) is basically your professional introduction—it tells employers –

• Who you are
• What you’ve done
• Why you’re a great fit for the job

It is a structured document that includes details like your personal information, work experience, skills, and achievements.

Fun Fact: In India, biodata is often requested for job applications, especially in government jobs and traditional industries.

The Difference between CV, Resume and Biodata

Wondering how a biodata is different from a resume or CV?

Here’s a simple breakdown.

• CV (Curriculum Vitae): Includes your entire academic and professional history.
• Resume: Targeted summary of your skills, work experience, and achievements.
• Biodata: Includes personal details along with education and work experience.

Read More About CV Format

CV vs. Resume vs. Biodata: Key Differences

Which One Should You Use?

Corporate or private-sector jobs → Use a Resume

• Academic or research positions → Use a CV
• Employer requests a Biodata → Follow the Biodata format

Fun Fact: Studies show that around 1% of employers use biodata to access candidates.

What Does Biodata Include?

So, what should be included in a biodata for a job?

Well, it contains both personal and professional details, including:

• Personal Information (Name, DOB, Gender, Marital Status, Nationality)
• Contact Details (Phone, Email, Address)
• Career Objective or Summary Statement
• Education (Degrees, Institutions, Year of Completion)
• Work Experience (Job Roles, Companies, Duration)
• Skills & Achievements
• Languages Known
• References (If required)

Read Hobbies to Put on Resume

How to Write Biodata in 2025

Follow these steps if you are wondering how to make biodata for job:

1. Attach a professional photograph (Optional)

A clear, passport-size photo makes your biodata more formal. Choose a neutral background, wear professional attire, and avoid excessive makeup or accessories.

2. Write a personal statement

Introduce yourself with a short personal statement outlining your background and career goals.

Example:

Rajesh Mehra | Software Engineer | Pune, India

I am Rajesh Mehra, born and raised in Jaipur, Rajasthan. I hold a B.Tech in Computer Science from Pune University and currently work as a Software Engineer at XYZ Technologies.

3. Provide personal information

Include essential personal details in a structured format.

Example:

Name: Rajesh Mehra

• Date of Birth: May 12, 1993
• Gender: Male
• Nationality: Indian
• Contact Number: +91 98765 4xxxx
• Email: rajesh.mehra@email.com
• Address: 45, XYZ Nagar, Pune, Maharashtra

4. List your educational qualifications

Mention your degrees, universities, years of completion and key subjects. Use reverse chronological order.

Example:

B.Sc. in Computer Science | University of Mumbai | 2021-2024

• CGPA: 7.5/10

5. Detail your work experience

Outline your job roles, companies, duration, and key responsibilities in reverse order.

Example:

Software Engineer | XYZ Technologies | 2024-Present

• Develop and maintain web applications using Python and Django.
• Improved system efficiency by 25%.

6. Mention any awards and recognitions

Highlight professional achievements, recognitions, or awards that add value to your profile.

Example:

Best Performer Award | 2022 | XYZ Technologies

7. List hard and soft skills separately

Clearly distinguish between technical (hard) skills and interpersonal (soft) skills.

Example:

Hard Skills:

• Web Development (React, Angular, JavaScript)
• Database Management (SQL, MongoDB)

Soft Skills:

• Communication
• Problem-Solving
• Leadership

8. Add languages known

Mention the languages you can read, write, and speak fluently.

Example:

• English (Fluent)
• Hindi (Native)
• French (Basic)

9. Provide references (if required)

Include references only if requested by the employer.

Example:

Mr. Amit Verma, Senior Manager, ABC Tech – amit.verma@abc.com

Biodata Format for Job (Template for Any Job Type)

Here is a simple biodata format for job that you can follow when submitting your application.

Personal Information

Name: [Your Full Name]
Date of Birth: [DD/MM/YYYY]
Gender: [Male/Female/Other]
Marital Status: [Single/Married]
Nationality: [Your Nationality]
Contact Number: [Your Phone Number]
Email: [Your Email Address]
Address: [Your Full Address]

Career Objective

[Write a brief, 2-3 line statement about your career goals and professional strengths.]

Educational Qualifications

Degree: [Your Degree Name]
Institution: [Name of the University/College]
Year of Completion: [YYYY]
Percentage/CGPA: [Your Score]

Work Experience (If applicable)

Job Title: [Your Role]
Company Name: [Employer Name]
Duration: [MM/YYYY - MM/YYYY or Present]
Key Responsibilities:

• [Mention key tasks you handled]
• [Highlight any major achievements]

Skills

• [Skill 1]
• [Skill 2]
• [Skill 3]
• [Skill 4]

Certifications & Training (If applicable)

Certification Name: [Certifying Authority], [Year]

Achievements & Awards (If applicable)

• [Mention any professional or academic achievements]
• [Include awards, scholarships, or recognitions]

Languages Known

• [Language 1] – [Proficiency Level]
• [Language 2] – [Proficiency Level]
• [Language 3] – [Proficiency Level]

References (If required)

Reference Name
Designation: [Job Title]
Company Name: [Company]
Email: [Email Address]
Phone: [Phone Number]

Pro Tip: When using a biodata format for a job, always customize it to the specific role. This increases your chances of getting shortlisted.

Biodata Samples and Examples

Here are four biodata templates that you can customize and use:

1. Simple Biodata Sample in Word Format for Freshers

If you are wondering how to write biodata for freshers, use this template.

Priya Nair
Software Developer | Bangalore, India

My name is Priya Nair, and I was born and raised in Kochi, Kerala. I hold a B.Tech in Computer Science from VIT University. I am looking for an entry-level software development role to apply my programming and problem-solving skills.

Basic Information

Name: Priya Nair
Father’s Name: Sanjay Nair
Gender: Female
Date of Birth: April 20, 2000
Nationality: Indian
Contact Number: +91 98765 6xxxx
Email Address: priya.nair@email.com
LinkedIn: linkedin.com/in/priyanair

Educational Qualifications

B.Tech in Computer Science | 2019-2023 | VIT University

• Focus: Software Development, Data Structures
• CGPA: 8.6/10

12th Standard – CBSE | 2019 | DPS Kochi

• Focus: Science, Mathematics
• Aggregate Marks: 91%

Internships & Training

Software Intern | Infosys | June 2022 - Aug 2022

• Assisted in debugging and testing software
• Developed automation scripts

Skills

• Programming: Python, Java, SQL
• Web Development: HTML, CSS, JavaScript

Languages Known

• English – Fluent
• Malayalam – Native

Note: This biodata format for job is ideal for candidates seeking entry-level positions.

2. Job Application Biodata Example for Experienced Candidates

Looking for biodata format for job for experienced candidates? Use this sample.

Aarav Mehta
Software Engineer | Pune, India

Results-driven software engineer with 7+ years of experience in full-stack development and cloud computing. Proficient in Java, Spring Boot, and AWS with a track record of developing scalable applications.

Basic Information

Name: Aarav Mehta
Father’s Name: Rajesh Mehta
Gender: Male
Date of Birth: June 12, 1995
Nationality: Indian
Contact Number: +91 98765 4xxxx
Email Address: aarav.mehta@email.com

Educational Qualifications

B.Tech in Information Technology | 2013-2017 | University of Gujarat

• Focus: Cloud Computing, Java Programming
• CGPA: 8.2/10

Work Experience

Senior Software Engineer | 2021-Present | Infosys, Pune

• Developed and optimized backend systems using Java and Spring Boot
• Integrated cloud computing solutions, improving efficiency by 30%

Software Engineer | 2018-2021 | Wipro, Pune

• Designed scalable web applications and APIs
• Led a team of junior developers

Skills

• Java, Python, SQL
• Cloud Computing (AWS, Azure)
• API Development

Languages Known

• English – Fluent
• Hindi – Native

3. Career Change & Gap Year Biodata Template

If you want to how to make biodata for job highlighting career change and gap year, use this example.

Amit Khanna
Project Manager | Bangalore, India

A Civil Engineer turned Project Management professional with expertise in business strategy and leadership. Experienced in large-scale infrastructure projects, followed by an MBA in Project Management and a two-year career break for upskilling, now seeking a management role that blends technical knowledge with strategic leadership.

Basic Information

Name: Amit Khanna
Father’s Name: Rajeev Khanna
Mother’s Name: Sunita Khanna
Date of Birth: September 12, 1990
Nationality: Indian
Contact Number: +91 98765 5xxxx
Email Address: amit.khanna@email.com
Current Address: 23, MG Road, Bangalore, Karnataka

Educational Qualifications

MBA in Project Management | 2020-2022 | IIM Bangalore

• Focus: Business Strategy, Operations Management
• CGPA: 7.8/10

B.Tech in Civil Engineering | 2008-2012 | IIT Roorkee

• Focus: Infrastructure Development, Urban Planning
• CGPA: 7.5/10

Career Transition & Gap Year Explanation

• Took a career break (2018-2020) to upskill and transition from engineering to management.
• Completed an MBA and worked on freelance consulting projects.
• Earned certifications in Agile Project Management and Data-Driven Decision Making.

Work Experience

Project Manager | ABC Consulting | 2022-Present

• Led project execution for multiple clients, improving efficiency by 30%.
• Managed cross-functional teams to optimize workflows and streamline operations.

Civil Engineer | L&T Constructions | 2013-2018

• Supervised infrastructure development projects worth ₹500 Cr.
• Collaborated with government and private stakeholders to guarantee timely project completion.

Skills

• Project Management & Team Leadership
• Business Strategy & Operations
• Agile & Lean Methodologies

Languages Known

• English – Fluent
• Hindi – Fluent

Note: This biodata format for job is ideal for career changers.

4. Academic Biodata Sample for Research/Internship

If you want to apply for an internship or research position, use this biodata format for job.

Ananya Iyer
AI Research Scholar | IIT Madras

Aspiring AI and Machine Learning researcher, looking for an internship to apply theoretical knowledge to practical projects and gain hands-on experience.

Basic Information

Name: Ananya Iyer
Date of Birth: October 20, 1997
Nationality: Indian
Contact Number: +91 98765 6xxxx
Email Address: ananya.iyer@email.com
LinkedIn: linkedin.com/in/ananyxxxx

Educational Background

• Ph.D. in Artificial Intelligence – IIT Madras – Ongoing
• M.Tech in Data Science – IISc Bangalore – 2021 – 9.1 CGPA
• B.Tech in Computer Science – NIT Trichy – 2019 – 8.5 CGPA

Research Interests

• Machine Learning & Deep Learning
• Data Security & Cryptography

Internships

• Research Intern, ISRO – Jan 2023 - June 2023
• Worked on satellite image classification using deep learning

Publications & Projects

• Published research on AI in Healthcare in an international journal
• Developed a predictive model for crop yield estimation

Skills

• Python, R, MATLAB
• Research & Data Analysis

Achievements

• Best Research Paper Award – AI Summit 2022

References

Dr. Rajeev Menon
Professor, Artificial Intelligence & Machine Learning
IIT Madras
Email: rajeev.menon@email.com

Tips for Writing Biodata

Now that you know how to write biodata, let’s take a look at some tips to make it more impactful:

• Research the job – Customize your biodata to match the company and role.
• Use proper formatting – Headings, bullet points, and readable fonts improve clarity.
• Keep it concise – Limit it to 1-2 pages.
• Proofread carefully – Avoid typos and grammar errors.
• Use action words – Showcase achievements (e.g., Increased sales by 30%).
• Stick to professional fonts – Use Arial, Calibri, or Times New Roman.
• Save as PDF – Unless another format is requested.
• Update regularly – Add new skills and experience.

Common Mistakes to Avoid When Writing a Biodata

• Ignoring job instructions – Follow the recruiter’s format requirements.
• Too much personal info – Skip unnecessary family details.
• Generic content – Customize it for each job.
• Missing key sections – Include education, work experience, and skills.
• Incorrect contact details – Double-check phone number and email.
• Unclear file name – Save as YourName_Biodata.pdf for clarity.

Importance of Writing a Good Biodata for Job Application

A well-structured + error-free + customized biodata increases your chances of getting shortlisted. Here’s why:

80% of recruiters shortlist candidates based on biodata quality.

75% of applications are rejected due to poor formatting or missing details.

77% of recruiters reject resumes that have obvious grammar mistakes.

63% of employers favour resumes that are customized for the specific job position.

When Should I Use a Biodata Instead of a Resume?

Use a biodata when:

• Applying for government jobs in India.
• Seeking roles in traditional industries requiring personal details.
• Employers specifically request a biodata.
• Creating a marriage biodata.
• Submitting visa applications needing personal background info.

Wrapping Up

And that’s all about - how to write biodata!

With the right format, clear details, and a professional approach, you can create a strong impression on recruiters.

FAQs

What are the different types of biodata?
Here are the different types of biodata –

• Job biodata
• Marriage biodata
• Medical biodata

What is a biodata for a job?
A biodata is a detailed document that includes personal details, education, work experience, skills, and achievements.

How to make biodata for job?
If you are wondering how to make biodata for job, follow these tips -

• Include personal details + professional details.
• Use a clear format with headings and bullet points.
• Keep it concise and professional (1-2 pages).

What is the best biodata format for job?
The best biodata format for job includes -

• Header: Name, contact details
• Personal info: DOB, nationality, marital status (if required)
• Education & work experience: Listed in reverse order
• Skills & achievements

Can I use my resume as a biodata?

Not always. A biodata includes personal details (like DOB, marital status) that a resume does not. Modify your resume if required

Should I include a photo in my biodata?

It depends. Some jobs require it, but for corporate roles, it is usually optional. Use a professional, passport-sized photo if needed.