A good letter of resignation will outline what you appreciated the most about your job. It is also a way to let your supervisor or boss know that you want to leave on good terms. So spend a few minutes to write a good resignation letter. After all, this is probably your final piece of communication with the company.

So let’s get started with this easy five-step guide to help you write the perfect resignation letter!

Step 1 - Break the ice

The first step is all about breaking the ice. After the salutation make sure you clearly put the message across.

Hi Sir/Ma’am/{your boss’ name},

I write to confirm that I would like to resign from my post. Please accept this letter as a formal notification of my resignation from the position of {your designation} with {your company’s name}.

Step 2 - Give a tentative release date

Give a tentative release date, as per your preference. Also, give a supporting reason for the same.

Kindly release me on {your last working day at par with your company’s policy}, if possible. I have some personal work to complete on priority before I start doing something else.

Step 3 - Thank your boss or supervisor

This is your chance to thank your boss for the opportunity.

I would like to thank you for giving me an opportunity to work in this position for the past {mention the time period you spent in the job role}. It was great working with you and I thoroughly enjoyed and appreciated the opportunities I got within the team.

I would like to mention that I learned {some skills you acquired on the job, in your current role}, and I will proudly carry them along with all the happy memories, throughout my career.

Step 4 - Wrap it up nicely

In the final paragraph, wrap it up.

During my official notice period, I will ensure a smooth transition by wrapping up all my duties as well as train my successors/teammates. Please feel free to let me know if there’s anything else I can do to aid in a smooth transition, during my stay.

I wish my teammates and the company all the success, and I hope to stay in touch with all of you in the future.

Step 5 - Give your final salutation

Dont forget your final salutation.

Thanking you,

Yours Sincerely,
{Your name}

Click here to download this resignation letter sample.

Do not hesitate to adjust these paragraphs, based on your personal experience, job description, and company culture. You can then submit your resignation letter cum notice-period notification letter/email via the typical route that is followed by your organization.

Here are some more ready-to-use resignation samples.

Resignation Letter Guides Job Search