1. How to write a Job Application Letter?
  2. Job application letter Templates
    1. Job application letter sample - Sales Manager
    2. Job application letter sample - Assistant Manager Supply Chain
    3. Job application letter sample - Software Developer
    4. Job application letter sample - English Teacher
    5. Job application letter sample - Data Analyst
    6. Job application letter sample - Project Manager
    7. Job application letter sample - Graphic Designer
    8. Job application letter sample - Social Media Manager

A job application letter is usually the first step to initiate the job application process.

This makes it the most crucial step towards bagging your dream job.

Don't worry, we have you covered.

A job application letter is a document accompanying a resume, introducing the applicant to the employer, highlighting their qualifications, and expressing interest in a specific job opening.

Take cues from these key elements of a job application email, the appropriate format to follow to get the word out.

You can also download the templates for different job roles!

What is a Job Application Letter?

A job application letter, commonly referred to as a cover letter, is a formal document submitted alongside a resume when applying for a job.

It serves as an introduction to the applicant and provides additional context about their qualifications, experience, and suitability for the position.

Typically structured with an introductory paragraph stating the position being applied for, followed by one or more paragraphs detailing the applicant's relevant skills, accomplishments, and why they are interested in the role.

The letter concludes with a closing paragraph expressing gratitude for the opportunity to apply and often includes a call to action for further consideration.

Overall, a well-crafted job application letter complements the resume by providing personalized insights and motivations, aiming to persuade the employer to consider the applicant for the position.

How to Write an Application Letter?

Here are the steps to write a letter for a job application:

1. Research the Company: Before writing the email, thoroughly research the company to understand its values, mission, and culture. This will help you tailor your email to align with the company's objectives and demonstrate your genuine interest in working for them.

2. Use a Professional Email Address: Ensure that your email address is professional and appropriate. If needed, create a new email address specifically for professional communication.

3. Be Clear and Concise: Keep your email focused and to the point. Avoid unnecessary details and ensure that your message is easy to read and understand. Use short paragraphs and bullet points if necessary.

4. Customize the Email: Tailor each application email to the specific position and company you are applying to. Highlight relevant skills, experiences, and achievements that are directly related to the job requirements.

5. Showcase Your Value: Emphasize how your skills and experiences can benefit the company. Highlight specific accomplishments and provide examples that demonstrate your qualifications for the position.

6. Address the Recipient Appropriately: If possible, address the email to a specific person, such as the hiring manager or recruiter. Use their name in the salutation to personalize the email. If you don't have a specific contact, use a generic greeting like "Dear Hiring Manager" or "To Whom It May Concern."

7. Proofread and Edit: Ensure that your email is free from grammatical errors, spelling mistakes, and typos. Proofread it carefully or consider using online tools to check for any errors. A well-written and error-free email demonstrates attention to detail and professionalism.

8. Maintain a Professional Tone: Keep the tone of your email professional, polite, and enthusiastic. Avoid using informal language or slang, and be respectful in your communication.

9. Follow the Application Instructions: Read the job posting carefully and follow any specific instructions provided. If they request specific documents or information include them in your email.

10. Attach Relevant Documents: Include any requested attachments, such as your resume, cover letter, or portfolio. Ensure that the attached files are properly named and in a common format (such as PDF or Word documents).

11. Closing and Contact Information: End your email with a professional closing, such as "Sincerely" or "Best regards," followed by your full name and contact information (phone number and email address).

12.Send a Test Email: Before sending, send a test email to yourself or a trusted friend to check how it appears in the recipient's inbox. This allows you to review the formatting and ensure that everything looks as intended.

Remember, your job application email is your first impression of potential employers. Take the time to craft a well-written and personalized email that highlights your qualifications and enthusiasm for the position.

Master hacks to write best application letter for job vacancy

Here are some master hacks you can use to write the best application letter:

  1. Tailor Your Letter to the Company and Position:
    Research the company and understand its values, culture, and the requirements of the job. Customize your application letter to demonstrate how your skills, experiences, and values align with what the company is looking for. Highlight specific achievements or experiences that directly relate to the job description.

  2. Tell a Compelling Story:
    Craft your application letter as a narrative that captures the hiring manager's attention. Start with an engaging introduction that showcases your passion for the industry or the company's mission. Use specific examples and anecdotes to illustrate your qualifications and experiences. Make sure your story demonstrates not only what you have accomplished but also how you can add value to the company.

  3. Focus on Impact and Results:
    Instead of just listing your responsibilities or skills, emphasize the impact you've had in previous roles. Quantify your achievements whenever possible by using metrics or numbers to showcase your contributions. Highlight how your actions directly benefited your previous employers, whether it's increasing sales, improving efficiency, or solving complex problems. This demonstrates your ability to deliver tangible results, which is highly valued by employers.

By implementing these master hacks, you can create a job application letter that stands out from the competition and increases your chances of landing your dream job.

Job Application Letter Templates

Job application letter sample - Sales Manager

Subject: Application for the Role of {Sales Manager} at XYZ Ltd.

Dear Mr./Ms./Mrs. {Recipient's Name},

This is with reference to your job requirement on {portal name} for the role of Sales Manager. I truly believe that my qualifications and experience make me a perfect candidate for the job.

I completed my MBA in Sales and Marketing from {Institute Name}. I have worked as an Area Sales Manager and Assistant Marketing Manager at {Company Name}. During my stint as Area Sales Manager, I conceptualised and executed a Customer Engagement Program that resulted in higher sales. As Assistant Marketing Manager, I worked on the planning and execution of a new product launch. With 4 years of experience in B2B sales and marketing, I have an in-depth understanding of the process. I am confident that I will be the right fit for the job.

I have attached my CV to the email for your reference. Please have a look at it.

I hope to meet you and discuss this opportunity further. Thank you for considering my application for the role.

Best regards,
{Your Name}
Mob: {Your Contact Number}
Email Id: {Your Email Address)

Download sample 1.

Also read: A Trans Candidate Can Tell If A Company Is Serious About Inclusivity: Nishant, PeriFerry

Job application letter sample - Assistant Manager – Supply Chain

Subject: Job Application for {Assistant Manager – Supply Chain}

Dear Mr./ Ms./ Mrs. {Recipient's Name},

I am writing to apply for the position of Assistant Manager – Supply Chain at your esteemed firm. I got to know about the job role through a member of your team, {Mr./Mrs. Name, Designation}, who happens to be my neighbour.

I have completed my Masters in Supply Chain Management from {University Name}. I worked as a Management Trainee for a year at {Company Name}. At {Company Name}, I gained vast knowledge and experience about supply chain management in an e-commerce field. I was also a part of the team that was responsible for planning and executing new inbound supply chain processes.

Working at your esteemed e-commerce organization is the dream of every person who wants to make a career in supply chain management. With my experience and skills, I will surely be able to add value to your business.

I request you to consider my application for the role. My resume and cover letter are attached to the email. Please refer to them for more information.

Kindly feel free to contact me for further discussions.

Thank You.

Yours sincerely,
{Your Name}
Mob: {Your Contact Number}
Email Id: {Your Email Address)

Download Sample 2.

Job application letter sample - Software Developer

Subject: Application for the Post of {Software Developer}

Dear Mr./Ms./Mrs. {Recipient's Name},

This is regarding your post on {Portal} about a vacancy in your company for the role of Software Developer. Please accept my application for the same.

Here is a brief about myself. I have completed B.Tech in Computer Science from {Institute Name}. I secured {Marks/Grade} in my final exams and passed with {distinction/Percentage}.

During my studies, I participated in various tech fests and also won a gold medal for creating an app from scratch in an inter-university tech competition.

I am confident that I have the skills to excel at your dynamic organization. I have always dreamed of being a part of your company due to the development opportunities you provide. I request you to give me an opportunity to learn and grow at your esteemed firm through this job role.

Please refer to my resume and cover letter, attached with the email, for detailed information.

Thank You.

Yours sincerely,
{Your Name}
Mobile:{Your Contact Number}
Email Id:{Your Email Address)

Download sample 3.

Job application letter sample - English Teacher

Subject: Job Application for the Role of {English Teacher}

Dear Sir/Madam {Recipient's Name},

This is regarding your advertisement published in {Portal Name} regarding a vacancy for an English Teacher. I would be glad to apply for the role.

Teaching has always been my passion, and I have always been great with students. I have been a Supervisor at {School Name} for 5 years. I have also taught class VI and VII for 2 years earlier. My qualification and experience match your requirements.

I have attached my resume for your consideration, and request you to consider my application for the role. If you find it suitable, please feel free to contact me at the below mentioned contact details.

Thank you.

Yours sincerely,
{Your Name}
Mobile: {Your Contact Number}
Email Id: {Your Email Address)

Download sample 4.

Also read: How to write an application for teaching job

Job application letter sample - Data Analyst

Subject: Application for the Post of {Data Analyst}

Dear Mr./Ms./Mrs. {Recipient's Name},

I am {Your Name}, and I would like to apply for the post of {Data Analyst} at your esteemed organization.

I have 3 years of work experience at {Firm’s Name} where I helped the marketing team with useful insights into their customer base through data analysis. I am adept at data management software like MS Excel, SAS, and Visualr.

I have attached my detailed profile with this email, and I hope to work with you in the future.

Thank you for your time and consideration.

Yours sincerely,
{Your Name}
Mob: {Your Contact Number}
Email Id: {Your Email Address)

Download sample 5.

Job application letter sample - Project Manager

Subject: Application for the Post of {Project Manager}

Dear Mr./Ms./Mrs. {Recipient's Name},

This email is in response to your job post about an opening for a Project Manager’s role at your firm. I would like to apply for the same.

My track record of completing every project within the given time and budget proves my efficiency as a Project Manager. I have worked extensively in the social sector as well as with corporate organizations.

My skills match your requirements well, and I have attached my detailed profile to this email for your consideration.

I hope to discuss this opportunity with you in person. Thank you for considering my application.

Yours sincerely,
{Your Name}
Mob: {Your Contact Number}
Email Id: {Your Email Address)

Download sample 6.

Job application letter sample - Graphic Designer

Subject: Job Application for the Post of {Graphic Designer}

Dear Mr./Ms./Mrs. {Recipient's Name},

I am very interested in the position of Graphic Designer at your esteemed organization. I came across the position via your advertisement in {Portal Name}.

Currently, I am working with {Company’s Name}, and I have been handling a wide range of high profile projects. I have been working on Adobe Creative Suite for the last 4 years. Please find below a link to my portfolio.
{Insert link}

I am confident that my skills perfectly match your requirements. I have attached my detailed profile to this email for your consideration.

Thank you for considering my application. I hope you find it suitable so that we can arrange a meeting.

Looking forward to hearing from you.

Yours sincerely,
{Your Name}
Mob: {Your Contact Number}
Email Id: {Your Email Address)

Download sample 7.

Job application letter sample - Social Media Manager

Subject: Application for the Post of {Social Media Manager}

Dear Mr./Ms./Mrs. {Recipient's name},

I would like to apply for the position of Social Media Manager at your esteemed firm.

I have been working with {Company name} as a {Designation} for the last {Number of months/years}. I have also been running my own blog page for the last 2 years. Here is the link for the same {Insert link}.

I have a lot of ideas for your social media campaigns that I hope to discuss with you in person. I hope to get an opportunity to use my skills to help your company grow and develop my own skills at the same time.

Please refer to my CV for more information, which is attached to the email.

It would be great if you could arrange a meeting with me for further discussion.

Yours sincerely,
{Your Name}
Mob: {Your Contact Number}
Email Id: {Your Email Address)

Download sample 8.

Master the art of writing a job application email using the appropriate format and valuable job application letter samples.

Craft a compelling email that captures employers' attention and boosts your chances of success in landing your dream job.

Good luck!

FAQs
1. How do I write a job application letter?
Craft a compelling job application letter by addressing the hiring manager, expressing genuine interest in the position, showcasing relevant skills and experience, and explaining how you can contribute to the company's success. Keep it concise, well-structured, and error-free.

2. How do I write an application for a job post?
Write a job application by researching the company, tailoring your resume to the job requirements, and clearly stating your qualifications. Use a professional tone, emphasize your achievements, and demonstrate how your skills align with the specific job post.

3. What is a job application form?
A job application form is a standardized document provided by employers to gather consistent information from applicants. It typically includes personal details, educational background, work history, and may have specific questions related to the job.

4. What are the types of job application letter?
The main types of job application letters are speculative, advertised, and referral letters. A speculative letter is unsolicited, an advertised letter responds to a posted job opening, and a referral letter is initiated by someone within the company vouching for the applicant. Tailor your approach based on the specific situation.

Job Search Career Advice