- Why emailing a resume is important?
- What to include in an email when sending a resume?
- How to write an email when sending a resume?
- How to send resume through email in 5 steps?
- Email templates for sending resume
- Tips and Best Practices for Writing Resume Email
- Mistake to avoid when sending resume through email
- Common questions on how to send resume through email
Emailing your resume directly to an employer can boost your response rate by 35%!
That means a well-written email could be your ticket to landing an interview.
But how do you send a resume through email the right way?
That’s exactly what we’ll cover today. In this guide, we’ll show you how to send resume through email in just 5 simple steps.
Plus, you'll get expert tips and sample email templates to help you make a strong first impression.
Why Emailing a Resume is Important?
Emailing your resume is one of the best ways to increase your chances of getting noticed by employers and landing job interviews faster.
Did you know?
75% of resumes never reach a hiring manager
That’s because they get filtered out by ATS (Applicant Tracking Systems).
One simple way to avoid this? Send your resume directly via email.
Benefits of Sending your Resume through Email
- Direct communication: Your resume lands in the hiring manager’s inbox instead of getting lost in a job portal.
- Higher response rate: Emails are most likely to be read than applications submitted through online job boards.
- Professional approach: A well-written email shows professionalism and attention to detail.
- Faster process: Emailing your resume speeds up the hiring process compared to online applications.
- Personalized touch: You can add a short message that highlights your interest and qualifications.
What to Include in an Email When Sending a Resume?
Wondering what to write on email when sending a resume?
Here are some key elements you should add:
- Clear subject line
- Proper greeting
- Engaging introduction
- Concise message (skills and why you are a great fit for the role)
- Strong call to action
- Relevant attachments (resume & cover letter)
- Professional closing statement
- Your updated contact information
How to Write an Email When Sending a Resume?
“What should I write in an email while sending a resume?”
This is a common question many job seekers have. If you are wondering the same, don't worry!
Just follow these simple steps to write a professional and effective email when sending your resume.
1. Write a clear subject line
- Keep it specific so the hiring manager knows what your email is about.
- Example: Application for Marketing Manager – Rohit Dave
2. Address the hiring manager properly
- If you know their name, use it (Dear Mr. Shetty).
- If you don’t, use a general greeting (Dear Hiring Manager).
3. Start with a strong introduction
- Mention the job title and where you found the job listing.
- Example: I am excited to apply for the Marketing Manager role at XYZ Company, as listed on your website.
4. Write a brief but impactful body
- Highlight one or two key skills that make you a strong candidate.
- Example: With five years of experience in digital marketing, I have successfully led campaigns that increased engagement by 40%.
5. Include a call to action
- Politely ask for the next steps.
- Example: I look forward to discussing how my skills can benefit your team.
6. Attach your resume and cover letter
- Save them as PDFs with clear file names.
- Example: (RohitDave_Resume.pdf).
7. End with a professional closing
- Use Best regards or Sincerely.
- After that, add your full name and contact details.
How to Send Resume through Email in 5 Steps?
Wondering how to email a resume to hiring managers?
Just follow these five steps:
1. Follow the job posting instructions
Check the job posting for specific instructions on subject lines, file formats, or additional details.
Following these guarantees, your email is received correctly. If no specific guidelines are given, use a professional format.
2. Save your resume in the right format
Use PDF or Word (.doc/.docx) to maintain formatting.
If no format is mentioned, PDF is the safest choice.
Name your file professionally, like "Rohit_Dave_Resume.pdf".
3. Use a clear and professional subject line
The subject line should be concise and informative.
If the job posting provides a subject format, use it.
Otherwise, a simple format like:
"Application for [Job Title] – [Your Name]" works well.
4. Attach the resume and include a cover letter (if required)
Attach your resume and, if required, a cover letter.
If no cover letter is needed, write a brief message explaining your interest and key skills.
5. End with a professional signature and proofread
Finish your email with a polite closing and a professional signature:
Best regards,
Rohit Dave
Email: rohitdave@email.com
Phone: 909089XXXX
Before hitting send, proofread your email to check for spelling or grammatical errors.
Pro tip: Send a test email to yourself to verify the formatting and attachments.
Email Templates for Sending Resume
Here are a few customized samples of what to write in an email when sending a resume.
Sample 1: Applying for an advertised job - Email template for sending resume
Subject: Application for Sales Manager – Rajesh Sharma
Dear [Hiring Manager's Name],
I am writing to apply for the position of Sales Manager at ABC Enterprises, as advertised on Naukri.com. With 6 years of experience in sales, I have readily exceeded targets and built strong client relationships.
Currently, as a Senior Sales Executive at XYZ Pvt Ltd, I mentored a team that boosted sales by 30% in a year. My skills in B2B sales and strategic planning makes me a good fit for this role.
What excites me about ABC Enterprises is its commitment to innovation and customer satisfaction. I believe my result-driven approach and ability to drive revenue growth would add value to your team.
I have attached my resume for your review. I would love the opportunity to discuss how my experience can contribute to your company’s success.
Thank you for your time. I look forward to your response.
Best regards,
Rajesh Sharma
+91 98765 4XXXX
rajesh.sharma@email.com
Sample 2: Cold email for job inquiry (no advertised position) - Email template for sending resume
Subject: Job Inquiry – Software Engineer
Dear [Hiring Manager's Name],
I hope you are doing well. My name is Aditi Verma, and I am a Software Engineer with over 4 years of experience in full-stack development. I am looking out to seek possible job opportunities at [Company Name] that matches my expertise in Java, Python, and cloud computing.
In my current role at Tech Solutions Pvt Ltd, I am leading multiple projects, including a fintech application that improved transaction speed by 40%.
I admire [Company Name]’s commitment to technological advancements and would love to be a part of your growing team. My resume is attached for your review, and I would appreciate the opportunity to discuss how my skills can contribute to your company.
I look forward to hearing from you.Best regards,
Aditi Verma
+91 98765 6XXXX
aditi.verma@email.com
Sample 3: Referral-based job application - Email template for sending resume
Subject: Referral Application for HR Executive – Recommended by [Name of the Referrer]
Dear [Hiring Manager],
I hope you're doing well. [Referrer’s Name] lately recommended that I apply for the HR Executive role at your firm, and after learning more about the position, I’m eager to do so. With over three years of background in talent acquisition and employee engagement, I’m keen for the prospect to contribute and grow with your team.
Currently, at XYZ HR Solutions, I have successfully streamlined recruitment processes, reducing hiring time by 25%. My ability to build strong employee relations and improve retention strategies makes me a strong fit for this role.
I have attached my resume for your reference. Please let me know a convenient time to discuss this further.
Looking forward to your response.
Best regards,
Shivani Kapoor
+91 98765 3XXXX
shivani.kapoor@email.com
Tips and Best Practices for Writing Resume Email
Now that you know how to send an email with a resume, let’s cover some additional tips:
- Use a professional email address (e.g., rohitdave@email.com).
- Keep the email short
- Highlight key skills & achievements (e.g., increased sales by 30% in six months).
- Customize the email to the company and job role
- Avoid overusing attachments
- Check email formatting
- Follow up politely
Mistake to Avoid When Sending Resume through Email
Simply knowing how to send resume through email is not enough.
To make sure your message gets noticed, you must avoid these mistakes:
- Using an unprofessional email address
- Not following instructions and guidelines
- Vague subject line
- Typos and errors
- Sending a generic email
- Writing a very lengthy and personal email
- Sending emails at the wrong time
- Not checking file compatibility when sharing attachments
Common Questions on How to Send Resume through Email
Still, have questions on how to send an email with a resume? Keep reading.
How long should the email be when sending a resume?
Keep it short and professional—ideally 4-6 sentences.
Clearly mention the job role, introduce yourself, highlight key skills, and attach your resume.
When to send resume through email?
Send it during business hours (9 AM–12 PM) on weekdays.
Avoid weekends and late nights, as emails sent during these times may be overlooked.
How do I professionally say that I have attached my resume in an email?
Write: "I have attached my resume for your review. Please let me know if you need any additional information." Keep it polite and clear.
How do I email my CV?
Attach your CV in PDF or Word format.
Write a clear subject line, a short professional message, and end with a formal closing.
How do I email my resume to HR?
Use a formal tone and address HR properly.
Mention the job title, attach your resume, and include your contact details for easy follow-up.
How do you write an email address for a resume?
Use a professional email with your name, like rohit.dave@email.com.
Avoid nicknames or informal words in your email address.
How can I send my CV in Gmail?
Here are the steps you can follow:
- Click Compose
- Enter the recipient’s email
- Add a subject line
- Write a short message
- Click Attach Files
- Upload your CV
- And hit Send
Wrapping up
And that’s a wrap on how to send resume through email!
Key takeaways:
- Follow instructions in the job posting
- Use a clear subject line that includes the job title
- Keep your email short and professional
- Attach your resume in the right format
FAQs
What should I write in email when sending resume?
When sending your resume via email, it's crucial to craft a professional and concise message. Begin with a clear subject line indicating the purpose of the email, such as "Application for [Position Title]." In the body of the email, briefly introduce yourself, express your interest in the position, and mention that your resume is attached. Thank the recipient for their time and consideration. End with a polite closing, such as "Sincerely" or "Best regards," followed by your full name.
How do I email my CV?
To email your CV, compose a new email and attach the CV file. In the email's body, introduce yourself briefly, mention the purpose of the email (e.g., applying for a specific position), and express your interest in the opportunity. Politely request that the recipient consider your CV for the position and thank them for their time. Be sure to include a clear subject line indicating the purpose of the email, such as "Application for [Position Title]."
How do I email my resume to HR?
When emailing your resume to HR, ensure that the subject line is clear and relevant, such as "Application for [Position Title]." In the body of the email, address the HR representative respectfully and briefly introduce yourself. Express your interest in the position and state that your resume is attached for their review. Thank them for considering your application and express your willingness to provide any additional information if needed. Close the email with a professional sign-off, such as "Best regards" or "Sincerely," followed by your full name.
How do you write an email address for a resume?
When providing your email address on your resume, ensure it is professional and appropriate for a job application. Ideally, use a variation of your first and last name or initials, followed by a recognizable email provider (e.g., john.doe@gmail.com). Avoid using informal or obscure email addresses that could be perceived as unprofessional. Additionally, double-check the accuracy of your email address to ensure that potential employers can easily reach you.
