How To Email a Resume

1. Why is it important to email a resume?
2. How to Email a Resume Effectively?
3. What to write in an email when sending a resume
4. Samples of what to write in an email when sending a resume

Sending your resume via email is the stepping stone in your job application journey.

So, if you are wondering what to write in an email when sending a resume, then you have landed on the right blog

In this blog, we've got you covered with this concise and engaging guide on how to send a resume through email! Learn the art of introducing yourself confidently, showcasing your skills succinctly, and tailoring your message for each application.

From subject lines that shine to polite closings that leave a lasting impression, our tips will help you stand out in the inbox and advance your career prospects

Let's begin!

Why is it important to email a resume?

Emailing a resume is crucial for several reasons. Firstly, it ensures that your application reaches the hiring manager promptly, expediting the recruitment process.

Secondly, it provides a professional presentation of your qualifications and experiences, showcasing your suitability for the position.

Additionally, emailing allows for easy distribution and forwarding within the organization, increasing your chances of being noticed by decision-makers.

Moreover, it demonstrates your competency in modern communication methods, a valuable skill in many professions.

Overall, emailing your resume is a convenient, efficient, and effective way to initiate contact and make a positive impression in the job market.

How to Email a Resume Effectively?

Sending a resume via email is an important step in the job application process. Here are 10 tips on how to send resume through email:

Use a Professional Email Address

Create an email address that includes your name or initials, rather than using nicknames or unprofessional words. This helps create a positive impression from the start.

Clear and Concise Subject Line

Keep the subject line straightforward and relevant. Mention the position you're applying for and your name, e.g., "Application for Marketing Manager - John Doe."

Address the Recipient Properly

If you have the name of the recipient, address them by their name. Use "Dear Mr./Ms. Last Name" or "Dear Hiring Manager" if you don't know the specific name.

Brief Introduction

Start the email by introducing yourself and mentioning the job position you are applying for. Keep it concise and to the point.

Attach the Resume

Clearly state that you have attached your resume for their review. Ensure the resume is in a widely accepted format, such as PDF, to maintain formatting.

Highlight Relevant Skills and Experience

In the body of the email, briefly emphasize your key qualifications and experience that align with the job requirements. However, avoid duplicating the entire resume in the email.

Customize the Email

Tailor each email to the specific company and job application. Mention why you are interested in the role and how your skills can contribute to their success.

Professional Tone and Language

Use a polite and professional tone throughout the email. Avoid casual language or slang.

Double-Check for Errors

Proofread your email thoroughly to ensure there are no grammar or spelling mistakes. Mistakes can create a negative impression on potential employers.

End with a Thank You

Conclude the email by expressing appreciation for the recipient's time and consideration. Also, include your contact information for easy communication.

Remember, your email represents your first impression of a potential employer. By following these tips, you can make sure your email is professional, engaging, and increases your chances of getting noticed.

What to write in an email when sending a resume

Here's a detailed explanation of each point for writing an email when sending a resume:

Subject Line

The subject line is the first thing the recipient sees, so it's essential to make it clear and specific. Mention the job position you are applying for and your name to help the recipient identify the purpose of the email immediately.

Salutation

Address the recipient professionally to create a positive tone from the start. Use "Dear [Hiring Manager's Name]" if you know their name. If you don't have a specific name, use "Dear [Company Name] Team" or "To Whom It May Concern."

Introduction

In the opening paragraph, briefly introduce yourself and mention the position you are applying for. This establishes the context of the email and ensures the recipient knows the reason for receiving the message.

Key Qualifications

Use the body of the email to highlight your relevant skills and experiences. Focus on the qualifications that align with the job requirements, making it easier for the recipient to see your suitability for the position.

Customization

Avoid sending generic emails to multiple companies. Tailor the content of each email to the specific company and job application. Research the company's values, mission, and recent projects, and incorporate relevant information in your email.

Passion and Interest

Express your enthusiasm for the role and your genuine interest in joining the company. This shows that you are not just applying for any job, but that you are excited about the particular opportunity they are offering.

Why You're a Good Fit

Elaborate on how your skills, achievements, and experiences make you a strong fit for the position. Use specific examples to showcase your accomplishments and demonstrate your potential value to the company.

Educational Background

Mention your educational qualifications, especially if they are relevant to the job you are applying for. Include your degree, major, and any notable academic achievements that enhance your candidacy.

Attached Resume

Clearly state that you have attached your resume for their review. Use a sentence like, "Please find my resume attached to this email for your consideration."

Contact Information

Provide your contact details at the end of the email. Include your phone number and email address so that the recipient can easily reach you for further communication or interviews.

Gratitude

Conclude the email with a thank-you note for the recipient's time and consideration. Showing gratitude reflects your professionalism and courtesy.

Polite Closing

Use a polite closing phrase, such as "Sincerely," "Best regards," or "Thank you," followed by your full name. This provides a courteous and professional ending to the email.

By following these points, you can craft an engaging and effective email when sending your resume, increasing your chances of making a positive impression on potential employers.

Here’s an example to help you understand better;

Samples of what to write in an email when sending a resume

Sample 1: Applying for an Advertised Job

Sample 2: General Job Inquiry with No Advertised Position

Note: In Sample 2, the email is structured as a general inquiry since there was no specific job advertised. Remember to customize the email for the specific company and position you are targeting.

Mastering the art of emailing your resume is a game-changer in your job hunt. With a compelling subject line, concise qualifications, and customized content, you can leave a lasting impression on potential employers.

Take these tips to heart and watch your career prospects soar with every resume you send.

Happy job hunting!

FAQs

What should I write in email when sending resume?

When sending your resume via email, it's crucial to craft a professional and concise message. Begin with a clear subject line indicating the purpose of the email, such as "Application for [Position Title]." In the body of the email, briefly introduce yourself, express your interest in the position, and mention that your resume is attached. Thank the recipient for their time and consideration. End with a polite closing, such as "Sincerely" or "Best regards," followed by your full name.

How do I email my CV?

To email your CV, compose a new email and attach the CV file. In the email's body, introduce yourself briefly, mention the purpose of the email (e.g., applying for a specific position), and express your interest in the opportunity. Politely request that the recipient consider your CV for the position and thank them for their time. Be sure to include a clear subject line indicating the purpose of the email, such as "Application for [Position Title]."

How do I email my resume to HR?

When emailing your resume to HR, ensure that the subject line is clear and relevant, such as "Application for [Position Title]." In the body of the email, address the HR representative respectfully and briefly introduce yourself. Express your interest in the position and state that your resume is attached for their review. Thank them for considering your application and express your willingness to provide any additional information if needed. Close the email with a professional sign-off, such as "Best regards" or "Sincerely," followed by your full name.

How do you write an email address for a resume?

When providing your email address on your resume, ensure it is professional and appropriate for a job application. Ideally, use a variation of your first and last name or initials, followed by a recognizable email provider (e.g., john.doe@gmail.com). Avoid using informal or obscure email addresses that could be perceived as unprofessional. Additionally, double-check the accuracy of your email address to ensure that potential employers can easily reach you.