Resigning from a job is a significant step in any career. Whether you're transitioning to a new opportunity, returning to school, or simply pursuing a new path, it's essential to leave your current position professionally.
A well-crafted two weeks notice letter sets the right tone, preserves relationships, and ensures a smooth transition.
In this guide, we'll break down the steps to write an effective resignation notice, followed by three sample letters to illustrate how to put these steps into action.
What is a Two-Week Notice Letter?
A two-week notice letter is a formal document informing your employer of your intention to resign from your position in two weeks. It demonstrates professionalism, helps maintain a positive relationship, and provides your employer with enough time to plan for your departure.
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How to Write a Two Weeks Notice Letter
Here's a step-by-step guide on how to write a two-week notice letter
1. Start with a Greeting
Begin your letter with a professional greeting. Address your letter to your immediate supervisor, using their name to maintain a respectful tone.
Example:
Dear [Manager’s Name],
2. State Your Resignation
Clearly state your intention to resign, including your last working day. Be concise and straightforward.
Example:
I am writing to formally resign from my position as [Your Job Title], effective [Last Working Day, typically two weeks from the date of the letter].
Read Immediate Resignation Letter
3. Express Gratitude
Show appreciation for the opportunities you had in your role. Gratitude helps leave a positive impression and strengthens your professional relationships.
Example:
I sincerely appreciate the support and opportunities I have received during my time at [Company Name]. Working with this team has been a valuable experience.
4. Provide a Reason for Leaving (Optional)
If you’re comfortable, you can mention why you’re leaving. Keep it brief and professional.
Example:
I have decided to pursue an opportunity that aligns more closely with my long-term career goals.
Read Resignation Letter for Personal Reasons
5. Outline Next Steps
Offer a brief overview of how you will assist during the transition period, such as training your replacement or documenting your tasks.
Example:
In the next two weeks, I will do my best to ensure a smooth handover of my responsibilities. I am happy to assist in training a replacement or documenting key processes.
6. Offer Help
Reaffirm your willingness to help during the transition. This demonstrates professionalism and consideration.
Example:
Please let me know how I can help during this transition period to make it as seamless as possible.
7. Close with Your Signature
End your letter with a polite closing statement, such as “Sincerely” or “Best regards,” followed by your signature (typed or handwritten).
Example:
Sincerely,
[Your Full Name]
8. Address the Letter
Make sure your resignation notice is addressed appropriately. Include your manager’s name, title, and the company’s name.
Example:
[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]
Read Do's and Dont's of Serving Notice Period
Sample Two Weeks Notice Letters
Here are sample two-week notice letters for you to get started!
Sample 1: Basic Two Weeks Notice Template
Dear [Manager’s Name],
I am writing to formally resign from my position as [Your Job Title], effective [Last Working Day].
I want to express my gratitude for the opportunities and support I have received during my time at [Company Name].
It has been a pleasure working with such a talented team, and I will always value the experiences I have gained here.
In the coming two weeks, I will do everything possible to ensure a smooth transition. Please let me know how I can assist during this period.
Sincerely,
[Your Full Name]
Sample 2: Gratitude-Focused Two Weeks Notice Letter
Dear [Manager’s Name],
Please accept this letter as formal notice of my resignation from [Company Name], effective two weeks from today, [Last Working Day].
I am incredibly grateful for the chance to contribute to [Company Name]. Your guidance and mentorship have made a significant impact on my career, and I am thankful for the experiences and knowledge I’ve gained during my time here.
I am committed to ensuring a smooth transition. I will complete any outstanding tasks and assist in training a replacement if needed.
Please let me know how I can help make this process easier for the team.
Best regards,
[Your Full Name]
Sample 3: Career Advancement Two Weeks Notice Letter
Dear [Manager’s Name],
I am writing to formally resign from my role as [Your Job Title] at [Company Name], with my last working day being [Last Working Day].
This decision was not easy, but I have decided to pursue an opportunity that better aligns with my long-term career aspirations. I am deeply grateful for the support, mentorship, and opportunities I have received at [Company Name].
Over the next two weeks, I will ensure a seamless transition by completing my tasks and assisting in training my successor. Please let me know if there is anything else I can do during this time.
Thank you again for everything.
Sincerely,
[Your Full Name]
Final Thoughts
Writing a professional two-week notice letter is critical to leaving a job on good terms.
You can ensure a positive and respectful departure by expressing gratitude, clearly stating your resignation, and offering help.
Use the provided templates to craft a resignation notice that reflects your professionalism and appreciation.
Read How to Negotiate Notice Period
FAQs
How do I write a notice for 2 weeks?
To write a two-week notice, start with a polite greeting and clearly state your intention to resign, mentioning your last working day. Express gratitude for the opportunities you've had, and outline your willingness to assist with the transition. End with a professional closing and your signature. Keep the tone polite, concise, and professional.
What should I say when giving 2 weeks' notice?
When giving two weeks' notice, be clear and professional. Mention your resignation and last working day. Express gratitude for the opportunity to work with the team and highlight your commitment to assisting with the transition. Keep the conversation respectful and positive, ensuring you leave on good terms.
How to resign immediately?
If you need to resign immediately, provide a clear and concise resignation letter. Express gratitude for your time at the company, explain your reasons for immediate departure (if necessary and appropriate), and offer help to ensure a smooth transition. Apologize for the short notice and maintain professionalism throughout.
