Sending your resume via email is the stepping stone in your job application journey.
So, if you are wondering what to write in an email when sending a resume, then you have landed on the right blog!
In this blog, we've got you covered with this concise and engaging guide! Learn the art of introducing yourself confidently, showcasing your skills succinctly, and tailoring your message for each application.
From subject lines that shine to polite closings that leave a lasting impression, our tips will help you stand out in the inbox and advance your career prospects.
- How to write an email when sending a resume?
- What to write in an email when sending a resume
- Samples of what to write in an email when sending a resume
How to write an email when sending a resume?
Sending a resume via email is an important step in the job application process. Here are 10 tips to help you write an effective email when sending your resume:
Use a Professional Email Address
Create an email address that includes your name or initials, rather than using nicknames or unprofessional words. This helps create a positive impression from the start.
Clear and Concise Subject Line
Keep the subject line straightforward and relevant. Mention the position you're applying for and your name, e.g., "Application for Marketing Manager - John Doe."
Address the Recipient Properly
If you have the name of the recipient, address them by their name. Use "Dear Mr./Ms. Last Name" or "Dear Hiring Manager" if you don't know the specific name.
Start the email by introducing yourself and mentioning the job position you are applying for. Keep it concise and to the point.
Attach the Resume
Clearly state that you have attached your resume for their review. Ensure the resume is in a widely accepted format, such as PDF, to maintain formatting.
Highlight Relevant Skills and Experience
In the body of the email, briefly emphasize your key qualifications and experience that align with the job requirements. However, avoid duplicating the entire resume in the email.
Customize the Email
Tailor each email to the specific company and job application. Mention why you are interested in the role and how your skills can contribute to their success.
Professional Tone and Language
Use a polite and professional tone throughout the email. Avoid casual language or slang.
Double-Check for Errors
Proofread your email thoroughly to ensure there are no grammar or spelling mistakes. Mistakes can create a negative impression on potential employers.
End with a Thank You
Conclude the email by expressing appreciation for the recipient's time and consideration. Also, include your contact information for easy communication.
Remember, your email represents your first impression of a potential employer. By following these tips, you can make sure your email is professional, engaging, and increases your chances of getting noticed.
What to write in an email when sending a resume
Here's a detailed explanation of each point for writing an email when sending a resume:
The subject line is the first thing the recipient sees, so it's essential to make it clear and specific. Mention the job position you are applying for and your name to help the recipient identify the purpose of the email immediately.
Address the recipient professionally to create a positive tone from the start. Use "Dear [Hiring Manager's Name]" if you know their name. If you don't have a specific name, use "Dear [Company Name] Team" or "To Whom It May Concern."
In the opening paragraph, briefly introduce yourself and mention the position you are applying for. This establishes the context of the email and ensures the recipient knows the reason for receiving the message.
Use the body of the email to highlight your relevant skills and experiences. Focus on the qualifications that align with the job requirements, making it easier for the recipient to see your suitability for the position.
Avoid sending generic emails to multiple companies. Tailor the content of each email to the specific company and job application. Research the company's values, mission, and recent projects, and incorporate relevant information in your email.
Passion and Interest
Express your enthusiasm for the role and your genuine interest in joining the company. This shows that you are not just applying for any job, but that you are excited about the particular opportunity they are offering.
Why You're a Good Fit
Elaborate on how your skills, achievements, and experiences make you a strong fit for the position. Use specific examples to showcase your accomplishments and demonstrate your potential value to the company.
Mention your educational qualifications, especially if they are relevant to the job you are applying for. Include your degree, major, and any notable academic achievements that enhance your candidacy.
Clearly state that you have attached your resume for their review. Use a sentence like, "Please find my resume attached to this email for your consideration."
Provide your contact details at the end of the email. Include your phone number and email address so that the recipient can easily reach you for further communication or interviews.
Conclude the email with a thank-you note for the recipient's time and consideration. Showing gratitude reflects your professionalism and courtesy.
Use a polite closing phrase, such as "Sincerely," "Best regards," or "Thank you," followed by your full name. This provides a courteous and professional ending to the email.
By following these points, you can craft an engaging and effective email when sending your resume, increasing your chances of making a positive impression on potential employers.
Here’s an example to help you understand better;
Subject: Application for [Job Position] - [Your Name]
Dear [Hiring Manager's Name] or [Company Name] Team,
I hope this email finds you well. My name is [Your Name], and I am excited to apply for the [Job Position] at [Company Name], as advertised on [Job Board/Company Website/Referral Source].
I believe my skills and experiences align perfectly with the requirements of the position, and I am eager to contribute my expertise to your esteemed organization.
Let me take this opportunity to introduce myself further and showcase my qualifications:
Brief Introduction: In my current role as [Your Current Job Title] at [Current Company], I have been responsible for [mention key responsibilities]. I have developed a strong understanding of [mention relevant industry/field] and honed my [relevant skills].
Key Skills and Achievements: Throughout my [number of years] years in the [mention industry/field], I have consistently [mention key achievements]. For instance, I [provide a specific example of a successful project or accomplishment].
Passion for [Industry/Field]: What sets me apart is my genuine passion for [industry/field]. I am constantly seeking opportunities to learn and grow, staying updated with industry trends and innovations. This enthusiasm drives me to deliver exceptional results and foster a positive team environment.
Why [Company Name]: I have been following [Company Name]'s impressive growth and reputation in the industry. Your commitment to [mention any specific values, projects, or initiatives] aligns perfectly with my professional values. I am enthusiastic about the prospect of contributing to and growing with [Company Name].
Teamwork and Collaboration: I strongly believe in the power of collaboration and open communication within a team. My ability to work effectively with cross-functional teams has consistently led to successful project deliveries and exceeded expectations.
Relevant Educational Background: I hold a [Your Degree] from [Your University/Institution], majoring in [Your Major]. My academic background has provided me with a strong foundation in [mention relevant skills], enabling me to excel in my career.
Attached Resume: Please find my resume attached to this email, providing more comprehensive details of my work experience, achievements, and educational background.
I am excited about the opportunity to contribute my skills and dedication to the success of [Company Name]. I would be honored to discuss further how my expertise aligns with your company's goals and explore ways to drive growth together.
Thank you for considering my application. I am looking forward to the possibility of joining the talented team at [Company Name]. Should you require any further information, please feel free to reach me via email at [Your Email] or by phone at [Your Phone Number].
Once again, I appreciate your time and consideration.
[Your Phone Number]
Samples of what to write in an email when sending a resume
Sample 1: Applying for an Advertised Job
Subject: Application for Marketing Manager - John Doe
Dear [Hiring Manager's Name],
I hope this email finds you well. My name is John Doe, and I am writing to express my strong interest in the Marketing Manager position at XYZ Company, as advertised on LinkedIn. I am excited about the opportunity to join your dynamic team and contribute to the continued success of XYZ Company.
In my current role as Senior Marketing Specialist at ABC Corporation, I have successfully developed and executed comprehensive marketing strategies that increased brand visibility and led to a 25% boost in online sales.
My experience in digital marketing, market research, and campaign management aligns perfectly with the requirements of the Marketing Manager role at XYZ Company.
What particularly excites me about XYZ Company is its commitment to innovation and customer-centric solutions. I admire how your recent marketing campaigns have captured the target audience's attention and yielded impressive results. I am eager to bring my creative mindset and result-driven approach to contribute to the growth of XYZ Company.
Please find my resume attached to this email, providing more details about my qualifications and accomplishments. I would be honored to discuss further how my skills can add value to your team and contribute to achieving your marketing goals.
Thank you for considering my application. I am looking forward to the opportunity to contribute my expertise to XYZ Company. Should you require any further information, please feel free to reach me via email at firstname.lastname@example.org or by phone at (123) 456-7890.
Once again, thank you for your time and consideration.
Sample 2: General Job Inquiry with No Advertised Position
Subject: Job Inquiry - Experienced Software Engineer
Dear [Company Name] Team,
I hope this email finds you well. My name is Jane Smith, and I am a highly skilled and motivated Software Engineer with five years of experience developing innovative software solutions.
I am reaching out to inquire about potential opportunities at [Company Name] that match my qualifications and expertise.
Throughout my career, I have been involved in various software development projects, including web applications, mobile apps, and database management systems.
I have a proven track record of delivering high-quality code on time and collaborating effectively with cross-functional teams.
I am particularly impressed by [Company Name]'s reputation as a leader in the industry and your commitment to driving technological advancements. I believe my expertise in Java, Python, and Agile development methodologies would be a valuable addition to your team.
Please find my resume attached, which provides more details about my skills and accomplishments. I am eager to explore how my technical acumen and dedication to excellence can contribute to the success of [Company Name].
Thank you for considering my inquiry. If there are any suitable openings or if you would like to discuss potential opportunities, I would be delighted to hear from you. Please feel free to reach me via email at email@example.com or by phone at (987) 654-3210.
I look forward to the possibility of working with [Company Name] and contributing to your organization's success.
Note: In Sample 2, the email is structured as a general inquiry since there was no specific job advertised. Remember to customize the email for the specific company and position you are targeting.
Mastering the art of emailing your resume is a game-changer in your job hunt. With a compelling subject line, concise qualifications, and customized content, you can leave a lasting impression on potential employers.
Take these tips to heart and watch your career prospects soar with every resume you send.
Happy job hunting!