Have you made up your mind to quit your job? Then it is time to write a resignation letter. Be prepared to face a lot of questions and some uncertainty in the air, closely followed by nervous tingles, while you submit the same.

Yet if you want to move on, you must do it gracefully. The best possible way to initiate a smooth exit from your company, is by writing a professionally worded, well-structured, and formal resignation letter. Quit in person and hand in your notice by bringing “your” resignation letter with you.

Resignation Letter – Changes within the Company

Sub: Resignation

Dear Mr./Mrs. {Recipient’s Name},

I am writing this letter to resign from my position of {Your Position}. I sincerely regret the fact that I have to leave {Your Company}. However, due to the recent changes made in the company pertaining to {Write a change here, for example the introduction of a policy which outlines the deduction of 5% from an employee’s salary due to late coming}. Hence, I believe it is in my best interest to do so.

While I appreciate this initiative, which will surely ensure punctuality in the workplace, it would have been better had the total working hours and productivity of each employee being taken into account first. I always stayed back beyond my office hours, in order to ensure that my tasks for the day were complete. As a result, almost daily I clocked more than 8:30 hours.

For me functioning under this new policy has become difficult and hence I believe it is better for me to leave. I will miss being associated with {Your Company}. Working for {Your Company}, under {your manager/boss’s name} guidance has enlightened me in every aspect and has also given me the insights and hands on experience on how business in this industry operates. I learned from Mr. Shrirang {HR head} how to communicate with the union leaders and manage their demands. My colleagues and team members were very supportive and we developed a feeling of camaraderie. Thank you for making my tenure here an unforgettable one.

I will ensure that all the tasks currently assigned to me such as the {list your tasks, reports, projects: e.g., Safety inspection for Chakan Plant for this month}, before my official departure. I would also like to help in the transition of my duties so that my department will not face any inconvenience. Please do not hesitate to tell me anything I can help with.

Kindly accept this letter as my official notice of resignation. It has been a pleasure working with {Your Company}. Wishing everyone success in their future endeavours.

Sincerely,
{Your Name}

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Resignation Letter – Further Studies

Sub: Resignation

Dear Mr./Mrs. {Recipient’s Name},

I regret to inform you that I will no longer be working as a {Your Position} at {Your Company}. I have got an acceptance from College of Engineering, Pune for Bachelor of Engineering in Information Technology.

You know I have been trying to pursue engineering, especially in the IT branch. My father always wanted me to become an engineer. After my father’s death, it was you and your company who supported me. I thank Mr. Pratap Aiyaar to have hired me after my 12th. My job here has supported my mother and me both financially and emotionally. I have saved enough money for my engineering fees as well as to fund my living expenses. Also, the Government of India Scholarship will help me manage most part of the tuition fees.

Nick Corcodilos says that a degree is not necessary to have a successful career, but not having one means foregoing certain jobs. Becoming an engineer will open up new avenues in a job for me. I will be able to comfortably manage my home and my commitments thoroughly. My mother is overjoyed with the acceptance, her happiness knows no bound. I will always be grateful to {Your Company} for all the help I have received. My work here as a call center representative will be useful for my future aspirations. My communication skill has become stronger. I thank my team manager, Mr. Shetty to have accommodated my few errors in the beginning. He was very flexible with my shifts. I will also miss my colleagues. Their companionship has made my tenure pleasant.

Thank you once again for all the help. I will always be indebted to you. I hope to maintain a future relationship with you and {Your Company}. I wish everyone best.

Sincerely,
{Your Name}

Click here to download this resignation letter sample.

Resignation Letter – New Job

Sub: Resignation

Dear Mr./Mrs. {Recipient’s Name},

I am writing to inform you that I am resigning from my position as a {Your Position} at {Your Company}.

Recently, I received a new job offer as a {New Position} at {Company Name}. After careful consideration, I have decided to accept this new job opportunity and will be commencing work with them soon. As you know, change is vital for progress, I believe that this new job will help me achieve my future goals in graphic designing. Whatever I have learned in {Your Company} will enormously help me in the future. I started as a fresher here and in {total years served}, I progressed to become a Design Analyst.

Working for {Your Company}, for the past {years} has been a wonderful experience. I have learned a lot from the opportunities provided to me here and have seen myself grow personally as well as professionally during my tenure. Besides, the Art Director Mr. {Name of the person} helped me hone my artistic abilities and creativity. I appreciate the help and support I have received from all my colleagues and co-workers. I will miss them immensely. Henry Ford has said, “Coming together is a beginning; keeping together is progress; working together is success”. I believe it is because of my co-workers and the unity among us that I have been able to achieve this much.

I truly hope that my resignation does not cause you any sort of inconvenience. Please let me know what I can do to make this a smooth transition for the entire department. I will be completing my ongoing project of designing the logo for XYZ Company before my departure. Also, I am willing to help in the training of my replacement before I leave. Thank you for your support and understanding in this matter. I wish you all well and best in future endeavours.

Sincerely,
{Your Name}

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Resignation Letter – Personal Reasons

Sub: Resignation

Dear Mr./Mrs. {Recipient’s Name},

I regretfully inform you that I will be resigning from the position of {Your position} from {Your Company}. Although working with {Your Company} has been a pleasure, due to certain unavoidable personal reasons my presence is required elsewhere. I apologize for this decision to be abrupt and do hope that my leaving will not cause you or {Your Company} any inconvenience.

I have enjoyed being part of {Your Company} and my tenure has been very rewarding. I appreciate the experiences and opportunities that I have embarked upon here. Thank you for allowing me to execute the complete digital marketing strategy for APAC region. It helped me realize my creative abilities and also instilled immense confidence in me, as far as execution of projects is concerned. The staff and colleagues here have been very helpful and I will miss them all. Had they not assisted me, I wouldn’t have been able to achieve my KPI targets and our company would not have been able to accomplish the digital marketing goals in the APAC region.

I will do all I can to ensure that my leaving is as smooth a transition, as possible. I have explained my team members the mapping of Digital Channels and essential metrics. Please let me know if I can assist in anything specific. I hope to stay in touch. Had it not been this sudden, inevitable personal reason, I would have never preferred to leave.

Wishing you and the company nothing but the best.

Sincerely,
{Your Name}

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Resignation Letter – Relocation

Sub: My Resignation

Dear Mr./Mrs. {Recipient’s Name},

Please accept this letter as a formal notification of my resignation from the position of {Your Position} at {Your Company}. I am required to relocate to {Name of your Place-City/Country} due to {give your reason in brief}. I have already got a job there and my joining date is on {Date: Day/Month/Year}. Thus, I’m requesting you to consider my last working day with {Company Name} to be on {Date: Day/Month/Year}.

The decision of leaving {Your company name} is difficult, both for my family and myself. I have spent a total of {number of years spent} years here and the attachment I have formed is inexpressible. {Your Company} seemed just like a second home to me and all the employees here were no less than family members. I started here as an HR assistant manager and soon progressed to become a Manager in just {total years spent} years. With your help Sir/Ma’am, I consecutively won the best employee award as well. It was only through your abiding faith and encouragement that I have been able to achieve this in such a short period of time. I will thoroughly miss working here and will always remember the support I have got from the co-workers and management.

Apart from all the departments, I will really miss the training & development team the most. Their enthusiasm and fervour towards work, matches no one. I am grateful for the great opportunities I received during my tenure and all these memories will help me progress in my future endeavours.

I assure you that during the next few weeks {write total number of weeks in your notice period} I will complete all the assigned tasks in my bucket, especially {mention the important ongoing projects, reports, and tasks}. I have already done the performance appraisal for all the departments. I have informed my team members about my departure. I am also more than willing to assist in choosing or training a replacement for my position. Please let me know if I can be of assistance during the transition or inform me if there is anything specific that you would like me to do.

Thank you very much for your attention in this matter. It has been a pleasure working with {Company Name} and I wish everyone success in the future.

Best Regards,
{Your Name}

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Resignation Letter – Career Change

Sub: My Resignation

Dear Mr./Mrs. Recipient’s Name,

I regret to inform you that I am resigning from my position of {Your Position} at {Your Company Name}.

After spending {No of Years} years in this organization, I believe now the time has come for me to consider a change. George Bernard Shaw says that “Progress is impossible without change, and those who cannot change their minds cannot change anything”. Fortunately, I have found an opportunity {If you want you can mention the opportunity, or not} that appropriately matches what I have been seeking. I strongly believe that this new change in my career will be my new beginning towards advancement. It will help me achieve my long-standing interest of {research or whatever field you have shifted to}. I am excited about my new career and have decided to pursue it.

Whatever I have learned at {Your Company Name} will definitely help me there, even though the field is not the same. I have gained strong work ethics and discipline while working alongside {your manager or boss}. I will forever be indebted to him/her for considering me for this job. My time spent with my colleagues will be genuinely missed. Our adventure trip to Kolad was memorable. My team developed a sense of cooperation and responsibility in me. I hope in my future workplace I find colleagues such these. Thank you for all the support and opportunities you have provided me during my tenure.

I hope my resignation will not cause any inconvenience to the company. I intend to complete {unfinished projects, reports, tasks} Skill Management System Prototype before my departure. Also, I am willing to help in the training of my replacement. Let me know if you require anything specific from me, I will be more than happy to assist. Once again thank you very much for making my experience here memorable. I wish you and the staff great future success.

Sincerely,
{Your Name}

Click here to download this resignation letter sample.

Resignation Letter – Maternity Leave

Sub: Resignation

Dear Mr./Mrs. {Recipient’s Name},

I am writing to inform you that I will be resigning from my position of (Your Position) at (Your Company) on account of my pregnancy.

It is said by Lin Yutang that “Of all the rights of women, the greatest is to be a mother.” I am both nervous and delighted at this time as motherhood is a cheerful challenge. It is both joyous as well as demanding. And hence I have decided to resign from my position to offer complete attention to my child. The Doctor anticipates some complications in my pregnancy. He thinks that my child may be premature. Therefore my family and I believe it is in my best interest to focus on my pregnancy.

While I look forward to commencing a new beginning in life, I will miss working here. (Your Company) and each of its employees has been immensely helpful and supportive during my first few months of pregnancy. I am especially grateful to HR manager Mr. Banerjee for bringing a special pregnancy chair for me. It was really a kind gesture from the Company’s side to have done so. All of my department members, my team leader, and colleagues have been extremely cooperative. My team leader accommodated my submissions even though I exceeded the deadlines. My colleagues assisted me in most of my tasks. This place has made my journey so memorable. I would have never dreamed of leaving it. It is only because of the complications that I am required to. Jodi Picoult has rightly pointed out “(24/7) once you sign on to be a mother, that’s the only shift they offer.” I look forward to embarking upon my motherhood.

I want everyone at (Your Company) to know it was a pleasure and I wish you all the best.

Sincerely,
(Your Name)

Click here to download this resignation letter sample.

Resignation Letter – Profile Switch

Sub: Resignation

Dear Mr./Mrs. {Recipient’s Name},

I hereby wish to tender my resignation as a/an {Your Position} for {Your Company Name} with effect from {Date: Day, Month, Year}.

Even though I joined as an automation testing engineer, I always wanted to work as software developer. I have got an opportunity to work as a software development professional at {future employer’s name} and I have decided to accept the same. I thank Mrs. Batra, who is my current team leader, for giving me ample opportunities and guidance to grow, during my tenure here.

I would also like to thank all my fellow teammates and other co-workers. They helped me pick up Selenium and other automation testing tools with ease.

Even though I am changing my field, testing has taught me many things that will give me a competitive edge in the future. A major thing that I have learned is the detection of bugs and fixing them like a pro.

This company deserves all the credit for honing my skills, carving and crafting me as a complete professional. I apologize for any inconvenience my resignation may cause. I assure you that my ongoing tasks will be complete before my last working day and I also promise to cooperate completely during this transition period.

I would also deeply appreciate your efforts if you could initiate my resignation process officially today itself and disburse my outstanding salary/claims, which are pending since {Write month/year}.

I wish {your company name} all the success in the near future and beyond.

Sincerely,
{Your Name}

Click here to download this resignation letter sample.

Resignation Letter – Job Switch and Thank You

Sub: Resignation

Dear Mr./Mrs. {Recipient’s Name},

The purpose of writing this letter is to inform you of my resignation from the post of {Your position} at {Your Company} effective from {Date: Day, Month, and Year}.

I have spent the best years of my life while working with {Your Company} and this decision is not easy for me to take. I would like to thank {Your Recruiter or Boss} for giving me such a great opportunity and also for believing in my ability to achieve my goals. Your guidance and mentorship throughout my tenure enabled me to grow professionally. I am still in awe of you Sir, especially the way you managed the K block plant strike. You are my idol and I will strive to be like you. I am also grateful to all my colleagues here and will cherish the fond memories we have shared together. I am especially thankful to Sanjay Thade for supporting me without any questions, and managing all my work during my month-long absence due to a prolonged illness last year.

My experience here has laid a strong foundation for my future aspirations and I am deeply indebted to {Your Company} for developing my skill sets. By doing multiple assignments, I have developed the ability to prioritize work and deliver projects with ease. Also, the team tasks enhanced my interpersonal and managerial skills. I genuinely hope my departure does not cause inconvenience to the department. I will ensure that the negotiation and bargain with XYZ union are completed. Please let me know if there is anything I can do to make the transition as smooth as possible.

I cannot thank you and the company enough for the invaluable experience I have had attained here. I wish everyone well and best for the future.

Sincerely,
{Your Name}

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Resignation Letter – Heartfelt

{Name}
{Address}
{City}, {State}, {Pin Code}
{Phone Number}
{Email}
{Date}

To,

{Recipient Name}
{Title}
{Company Name}
{Address}
{City}, {State}, {Pin Code}

Sub: Resignation

Dear Mr./Mrs. {Recipient’s Name},

It is with a heavy heart that I am submitting my resignation from the post of {Your Position} at {Your Company} effective {Date: Day, Month, Year}.

I cannot express in words what this Company means to me. I never imagined I could ever enter the field of insurance and risk management. I still remember when I was first recruited as an insurance agent. I could barely communicate with my co-workers, let alone customers. I was timid, shy and taciturn. However over time with proper guidance from Alok Sir, I enhanced my communication and sales ability. He taught me how to first comprehend for ourselves what is the importance of being insured and then encourage others to be. It is because of him that I developed self-confidence and achieved the highest targets of ensuring people. It is due to him that my financial intelligence and skill to compare policies has increased.

I would also like to thank my group members. I could not ask for a better group of colleagues. They accommodated my weakness and helped me evolve. I will miss working here and will always cherish the fond memories we have made together. It is very emotional for me to resign. I will give my full commitment until I am here. I have already achieved my month targets. Please let me know if I can help make the transition smoother.

I wish {Your Company} every success in the future. It was a pleasure working with {Your Company}.

Sincerely,
{Your Name}

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Resignation Letter – Rude

Sub: Resignation

Dear Mr./Mrs. {Recipient’s Name},

I wish to resign from my position of {Your Position} at {Your Company}. I believe I have wasted a year of my life while working with {Your Company}. The HR manager Priya does not give the compensation and claims that were promised. I have done over time twenty times and I am yet to receive my payment. Your managers are terrible and very sluggish.

Also, my team manager is good for nothing. I know much more than him, half of the time I was asked to resolve the connectivity issues. Technically I should be receiving his salary. The work stress here is too much. There is no proper employee grievance redressal system.

The only good part here was the companionship of my colleagues. I wish them good future which they will attain only after leaving this Company. I wish them success and hope this Company at least returns their unpaid claims.

Thank you for nothing.

Yours Insincerely
{Your Name}

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Resignation Letter – With Regret

Sub: Resignation

Dear Mr./Mrs. {Recipient’s Name},

I regret to inform you that I will be resigning from my position as {Your Position} at {Your Company}.

My job here at the PR and Communications Department was invigorating. Vikrant Singh, the PR head was very helpful to me. When I was working on designing PR activities for our new venture at Lonikand, it was Mr. Singh who introduced me to relevant personnel for implementation of my communication ideas. It was through them that I could manage end to end execution of my ideas. My colleagues also have been tremendously helpful in designing and maintaining Company’s website and profile. I will miss their extensive support.

I am very sorry to leave the Company at such a crucial time. n the next few weeks, I will assist in customer delivery schedules. Please let me know if I am required to do anything else. I hope my resignation does not cause an inconvenience to the Company. It has been my privilege for being associated with {Your company} headed by such young leader. I am sure this Company will flourish extensively in the years to come. Thank you for understanding my problem.

Sincerely,
{Your Name}

Click here to download this resignation letter sample.

Resignation Letter – Example for Freelancer

Sub: Resignation

Dear Mr./Mrs. {Recipient’s Name},

Please accept this letter of resignation from the position of {Your Position} at {Your Company}.

Someone has put it aptly, that “the desire to write grows with writing”. Had you not given me the opportunity to try technical writing, I would have never considered doing it. I came into the writing industry trying to enter the field of feature writing. Creativity and imagination were something that I was endowed with. However technical writing is completely different from feature writing. Here you have to function under a set of limitations ensuring modification of expert’s words into layman’s communication. To transform complex perspective of the scientist into simple concepts which common man can fathom, prohibiting superimposition of the writer’s own ideas into the text. Webster Earl Britton has explained appropriately that the essential characteristic of technical writing is “the effort of the author to convey one meaning and only one meaning in what he says.”

My experience here was very fruitful. It taught me how to combine creativity with analytical thinking. It enabled me to have a control on my thoughts and trained me to use it judiciously. I am especially thankful to the Senior Technical Writer Mr. Ganesh Cheetry who monitored my writing from time to time and gave me constructive feedback on it. My co-writers, Manish, Priya, and Abhishek have also contributed tremendously. They helped me in attaining correct description of products after speaking for hours with the engineers. Now the time has come that I must resign. I have got another opportunity as a feature writer for XYZ Company. As I stated earlier that I always wanted to do feature writing. Now I have an opportunity that opportunity and would not want to miss it. I am grateful for all the inputs I have attained here and will use it for my future accomplishments.

I hope my resignation does not cause any inconvenience. I have already completed the work laid out in our contract. The Manual for Product Z is completed. I will miss working here. Thank you for all the help and support you have given me.

Sincerely,
{Your Name}

Click here to download this resignation letter sample.

Resignation Letter – Part Time/Temporary Job

Sub: Resignation

Dear Ms./Mr. {Recipient’s Name},

Please accept this letter of resignation from the position of {Your Position} at {Your Company}.

I have thoroughly enjoyed working at {Your company name}. However, I wanted to let you know that I have secured a full-time position. As a result, my last day of work will be {Date: Day, Month, Year}.

I appreciate the opportunities you have provided me during my time with the office.

Sincerely,
{Your Name}

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Resignation Letter – Nurse

Sub: Resignation

Dear Mr./Mrs. {Recipient’s Name},

I would like to officially inform you about my decision of resigning from the post of {Your Post} with {Your hospital}.

Working here has been a nourishing learning experience. The Matron Mrs. Martha has been an excellent mentor. She taught me how to conduct Tracheostomy Suction and give Intramuscular {IM} Injections. At the outset, I thought she was very strict and curt. However over time as I got to know her I realized how kind she is. I’ve greatly enjoyed and appreciated the opportunities I’ve encountered here. It was a pleasure to have worked with all such talented doctors and nursing staff at {Your Hospital}. I will also miss the patients; there was a unique bond that had been formed with them while I was working here.

Your continued support is something I will never forget. I thank each one of you for having helped and guided me here. I will be joining as a head nurse at ABC Hospital. I wouldn’t want to miss this opportunity. ABC Hospital is situated in Baramati which is much closer to where my parents are currently staying.

My tenure has been exceptional. I am hoping my resignation should not cause any inconvenience to the hospital. I will ensure all the paperwork from my end is completed before my departure. I wish the best to all members of {Your Hospital}.

Sincerely,
{Your Name}

Click here to download this resignation letter sample.

Resignation Letter – Teacher

Sub: Resignation

Dear Mr./Mrs. {Recipient’s Name},

I am writing to formally notify you that I am resigning from the position as {Your Position} with {Your Company}.

Your institute is among the best institutes I have encountered. The quality of teaching, curriculum and the healthy liberty given to the students is commendable. I have learned a lot while teaching here. Mrs. Patankar, the Director is a strong willed woman. Her perseverance and dedication have maintained the Institute. I thank her, the other teachers and the management staff for making my tenure here an unforgettable one.

I will miss my students very much. Their enthusiasm towards learning and their unending curiosity kept me on my toes to remain abreast of the current issues. It was my pleasure to have taught such great minds. I will be returning to completing my Ph.D. now. My research requires a lot of traveling which will make me miss many of the classes. Thus I feel it is appropriate to resign. I am sure my resignation should not be of any inconvenience. All the exam work and paper checking have been done. I have spoken to Vidya, she will upload the marks on the portal. Thank you for all the help. It was an honor to have served this institution. Wishing everyone best.

Sincerely,
{Your Name}

Click here to download this resignation letter sample.

Resignation Letter – Volunteer

Sub: Resignation

Dear Mr./Mrs. {Recipient’s Name},

Please accept my resignation from my position as {Your Position} at {Your Company}.

Thank you for having given me an opportunity to work for such a noble cause. First I only comprehended sympathy, but after working here I have also understood the true meaning of empathy. Your organization is working sincerely hard to uplift the slum dwellers and children.

I thank Sinha Ma’am for making me work with her. She rightly identifies the real cause for problems and works relentlessly towards eradicating it. I am especially impressed by the way she communicated with the parents to encourage girl child education. I thank her, the other teachers and my fellow volunteers for making my journey so profound.

I will also thank the slum dwellers. When I look at the hardships and adversities that they have encountered, I have realized how minuscule my problems are. Their courage to face daily suffering with a happy face is admirable. I have also learned a lot about urbanization and segregation of communities. This will be very useful for my research on Caste Segregation. Thank you once again for having me here. My work here as per the duties assigned is completed, but I will be always available for any assistance that I can offer. I will keep visiting this NGO whenever I get the opportunity to. I hope ABC institute keeps on striving towards eliminating poverty. I wish everyone best for the pursuit of their cause.

Sincerely,
{Your Name}

Click here to download this resignation letter sample.

Resignation Letter – Software Engineer

Sub: Resignation

Dear Mr./Mrs. {Recipient’s Name},

Please accept my letter of resignation from the position of {your position, e.g., software engineer}, effective {mention notice period duration in months/weeks, e.g., two weeks from now}, starting today. My last day at {your company name} is {date: day, month, year}.

I have accepted a position with {your future employer’s name} in order to further my growth and pave way for my career development. But I would like to state that I have thoroughly enjoyed working at {your company name}. It was a rich learning experience and I will take with me all the memories that I made here with my colleagues. However, I am sure that the new position that I have accepted, will surely challenge my potential as a developer.

During my notice period, I am ready to help you in every possible way to so as to deliver the projects on my kitty, on time. Kindly let me know if I can do anything specific to smoothen the transition further.

Again, I would like to mention that it has been a pleasure working as a part of your company. Thank you for everything.

Yours Sincerely,
{Your Name}

Click here to download this resignation letter sample.

Resignation Letter – Manager

Sub: Resignation

Dear Mr./Mrs. {Recipient’s Name},

I am writing this letter today to notify you about my resignation from the position of {your position} at {your company name}. My official last working day is {Date: day, month, year}.

I am resigning from my current post because I have accepted a position at {future employer’s name} wherein I will be joining as the Senior Manager. The new position will also provide me with the opportunity to interact with customers globally. As you know, I was always interested in international experiences and on-site travel opportunities, hence I have accepted this offer.

I will miss working with all my coworkers at {your current company’s name}, especially my team and my boss, who have consistently provided me with new opportunities to learn and contribute. Every day spent here has been truly invaluable to my career and rewarding as well. I will carry with me several positive memories, to my new workplace.

I wish everyone at {your company’s name} all the best for the future. Please let me know if there is anything I can do to help in the transition and ease out the workload, till I am here.

Sincerely,
{Your Name}

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Resignation Letter – Management Trainee

Sub: Resignation

Dear Mr./Mrs. {Recipient’s Name},

With this letter, I hereby submit my resignation from the On-Job Management Training Program effective {Date: day, Month, Year}. I would like to inform you that I have come across a better opportunity. By taking up this role, I will be able to work in the area of my preference and choice, which is core Marketing alongside a little bit of both Event and Digital Marketing. Hence, I am submitting my letter of resignation and wish to tell you that my preferred last working day is {date: day, month, year}, will be my last working day here.

I am very much thankful to you for letting me acquire this valuable experience at {your company name}. I learned a lot here from my seniors and teammates and wish them well in the future.

Sincerely,
{Your Name}

Click here to download this resignation letter sample.

Resignation Letter – Example for Executives/Board Members

Sub: Resignation

Dear Mr./Mrs. {Recipient’s Name},

Please accept this letter as my resignation from the post of {Your Position} from {Your Company}. I have been offered a position of {future designation, department} at {future company name} and I have decided to take it.

I am honoured to have served as a {current designation, department} at {current company name}. Looking after 7 delivery units, was really an inspiring and wonderful experience. The corporate interactions and official travel across the globe have diversified my knowledge immensely. I am extremely proud of all we have accomplished in the past seven years, and I have no doubt that the board will continue to progress along the lines of successes in the years to come.

I would especially like to thank {HR head’s name} for bringing me onboard. My tenure has been very memorable and enriching here. I also wish to specifically thank {immediate subordinate’s name} for assisting me all through these years. I will personally inform the rest of my teams of my intentions in a separate meeting. I would also like to thank every member of the HR, Finance and Account Management teams, for making my journey here a success. I wish the entire staff and the Company well in future.

I hope my resignation is not upsetting. I am eagerly looking forward to starting a new chapter in my life at {future employer’s name}. If you need any assistance during my time here, please don’t hesitate to ask. Thank you once again for everything.

Sincerely,
{Your Name}

Click here to download this resignation letter sample.

Resignation Letter – Two Week Notice

Sub: Resignation

Dear Mr./Mrs. {Recipient’s Name},

I am writing to inform you about my resignation from {Company Name}, effective two weeks from this date {Date: Day, Month, Year}.

This was a very difficult decision for me to take. Over the past few {total years/months}, this company had become my second home and every minute spent here has been truly rewarding.

I’ve thoroughly enjoyed working for you and managing a very successful team {mention team/project name} and I truly appreciate the educatedness and sincerity of every single member of all my teams. It is only due to my teams that we could deliver all the projects on time.

Thank you for every single opportunity for growth that you have provided me with.

I wish everyone here all the very best. Do let me know if I can be of any help during the transition.

Sincerely,
{Your Name}

Click here to download this resignation letter sample.

Resignation Letter – No Notice

Sub: Resignation

Dear Mr./Mrs. {Recipient’s Name},

I am writing to notify you that I am resigning from my position {Your Position} with {Your Company} on {Date: Day, Month, Year}. I apologize for not being able to provide you two weeks’ notice. Due to circumstances being beyond my control, I am required to resign immediately.

One of my family members has been diagnosed with Cancer. Despite being my distant aunt she is more like a mother to me. Unfortunately, there is not one to look after her, and I have opted to help her through the chemotherapy. I hope you understand my quandaries.

I appreciate all the help and support I have received here. I thank Mrs. Barrio for helping me consult various cancer specialists and get the second opinion. I am also grateful to my team members for managing my customers in my absence. I will miss working in this organization.

I would appreciate it if you would send my final paycheck to my home address. Thank you for the opportunity to work at your company and for the support you provided to me. I wish you, the company and my colleagues all the best in the future.

Sincerely,
{Your Name}

Click here to download this resignation letter sample.

Resignation Letter – Short Notice

Sub: Resignation

Dear Mr./Mrs. {Recipient’s Name},

Please accept this letter as my formal resignation as {Your Position} for {Your Company}. I request you to release me by {Date: Day, Month, Year} if possible. I am very sorry to have given you such a short notice. It was only yesterday that I received a letter from ICCE Entrepreneur Vision stating that they have selected my Business Proposal and have agreed to provide sponsor my start-up.

I am both happy and sad at the same time. I had always envisioned of having a business of my own and I am delighted to have been selected among the very few Indians for procuring full funding. However, I am also disheartened as I will no longer be able to work with you. Being employed at {Your Company} was a boon for me. I got a hands-on experience of all the departments here. I am especially grateful to Mr. Akshay Kamle for teaching me the essence of business development. I will apply whatever I have learned here to my new venture.

I would also like to thank my coworkers. The enthusiasm with which we as a team worked will be memorable. Karthik my team partner selflessly helped me in all my assignments and tasks. I will miss my colleagues greatly.

I hope my resignation does not cause you any inconvenience. I once again apologize for notifying you on such a short notice. I am sure you understand that such opportunities come only once in a lifetime. Thank you for having me. Please let me know if I can help you in any manner.

I wish everyone success.

Sincerely,
{Your Name}

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Resignation Letter – 1 Month Notice

Sub: Resignation

Dear Mr./Mrs. {Recipient’s Name},

I am writing to inform you of my decision to resign from the position of {your position} at {your company} effective from {Date: Day, Month, Year of your resignation}. Please accept this letter as my formal resignation.

I request you to release me by {Date: Day, Month, Year} if possible. I have thoroughly enjoyed working with my team {name of team/project} for the past {number of months/years}. My experience has been truly enlightening and enriching as I have learned a lot, and grown professionally. Thank you very much for giving me this great opportunity to work with such highly talented people.

I am both happy and sad today. I am quitting with a heavy heart to pursue my dream of immediately starting my own company, for which I have been able to get some funding.

I sincerely hope my resignation will not cause you any inconvenience. I would like to apologize for notifying you on such a short notice. I am sure you understand my urgency. Thank you for having me onboard. Please let me know if I can help you in any manner.

I wish everyone all the best.

Sincerely,
{Your Name}

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Resignation Letter – Effective Immediately

Sub: Resignation

Dear Mr./Mrs. {Recipient’s Name},

I regret to inform you that I am resigning from my position of {your designation} immediately, due to some personal reasons, which require my immediate attention. Please accept this letter as a formal notification of my resignation. I will be resigning on {Date: Day, Month, Year}.

I understand this is very abrupt and unprofessional of me. My action does not adhere to the Company’s protocol of giving a notice of {Check your Company Policy and mention the exact notice you should serve} in advance. However, my grandfather has been diagnosed with a rare disease called guillain-barré syndrome, which occurs due to a severe bacterial infection. He is paralyzed and needs my assistance on a daily basis. We are required to take him to Pune for advanced treatments. If any further delay is caused, the infection might become fatal, according to his physician.

I hope you fathom my predicaments and I wish to thank you for having me here. By working as a programmer, I have developed an in-depth knowledge of J2EE technology and Oracle RDBMS. I rarely used Unix, but now I am comfortable with it as well. I thank my team leader, Mr. Santosh Jha for all the KT sessions and materials which he provided to me and my team. I will miss my all my colleagues and would like to thank them immensely for their unceasing support. I have informed my co-workers, Satish Singh and Ritesh Paul, about my departure. They will be taking over my project, with prior permission from my manager.

I apologize once again for submitting this resignation letter on such short notice. I hope you will understand. If required, I will be available on call and via email on a limited basis, until the transition is smoothly over. Thank you very much for your attention in this matter. It has been a pleasure working with {Company Name} and I wish everyone all the best for their future.

Best Regards,
{Your Name}

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Resignation Letter – Retirement/Superannuation Letters

Retirement/VRS Resignation Letter Sample 1:

Sub: Resignation

Dear Mr./Mrs. {Recipient’s Name},

I would like to take a voluntary retirement from the position of {Your Position} at {Your Company}. I have spent almost 15 years here and I have enjoyed every minute spent here. You may wonder why I am taking retirement when I still have 6 years of service still remaining. The reason is that my son has now become a permanent resident of United Kingdom and he feels that it is better if I shift there and stay with him.

After my open-heart surgery, it has become a bit difficult for me to manage things alone. While I appreciate all the help I have received from this Company after my surgery, I feel it will be best for me to shift to the UK. I will also be able to spend more time with my granddaughter.

It has been an honour to have served this Company for so many years. I will miss everything about this place; first few years will be very difficult for me to adjust. I would love to thank each and every member who has been a part of my life during my tenure here. I miss Avinash Sir who has now retired and Pradnya Wanjale my present head. She is really very talented. I thank my colleagues and staff. I have made many friends here and hope to maintain relations even after leaving India.

I hope you understand my reason and will grant me the voluntary retirement which should be effective from the end of this month. Thank you for your attention in this matter. I feel really lucky to have been part of such a great Company. I am sure it this Company will reach new heights. I wish everyone success and prosperity for the future.


Retirement/Superannuation Resignation Letter Sample 2:

Sub: Resignation

Dear Mr./Mrs. {Recipient’s Name},

I would like to inform you that I am retiring from my position as a {Your Position} from {Your Company}, effective {Date: Day, Month, Year}.

“Choose a work that you love and you won’t have to work another day,” say the Confucius. I have spent {Years} with {Your Company} and never for once I have felt that I am working here. It was a passion of mine that I was pursuing. But it is difficult for me to pin down how wonderful my journey has been here now that I am resigning. Pablo Casals says, “To retire is to die” and that is exactly what I am feeling right now. I have been with {Your Company} weal and woe and have seen it grow in leaps and bounds. Now that I am getting on in years, I believe I must pass the baton to the younger generation. I have worked here to the best of my ability and will always cherish the time I have spent here always.

Before I retire, I would love to thank {Your recruiter, boss or manager} for having me here. In {Your year of joining} 1994, when I first joined as an HR Assistant Manager, I was a complete amateur. However, I have evolved with the various opportunities you have given me. I have made some great colleagues during my tenure and will miss being part of {Your Department or Team}. Few of my coworkers have already retired and the present ones are full of zest and vigour. I wish to thank each one of them for their endless love and support.

Until my resignation date, I will work to make the transition as smooth as possible for my department. I am available for occasional consultations if you require. Please let me know if there is anything I can do, I would be more than willing to assist. Thank you once again for having me here. I wish the Company and its employees the very best in the future.

Sincerely,
{Your Name}

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Resignation Letter – Farewell

Sub: Resignation

Dear Mr./Mrs. {Recipient’s Name},

Someone had said, “how lucky I am to have something that makes saying goodbye so hard”. That’s exactly what I am feeling now. It is with great difficulty I write this letter to you all. I cannot compile the right words to express how I am feeling presently while leaving all of you. While I am overjoyed to start my new job in Mumbai, leaving Pune and this Company is very saddening.

This Company has literally been my home. While I have been away from my parents for three years, the presence of you all never made me realize my distance from them. Your support and love in my life have motivated me to achieve my dreams and aspirations. I still remember during our trip to Goa, I feel ill and how each one of you ensured that I was alright. During my three years in this Company, I met so many people who have taught me something or the other. Prasad Sir has been very encouraging in all my assignments. I have learned the importance of commitment and perseverance from him. I will miss my colleagues who are more than friends to me now. I wish the members of all the departments the very best in the future.

Thank you, everyone, for being a part of my life. I hope we stay in touch through social media.

I wish you all well and hope the best for you!

Sincerely,
{Your Name}

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*Co-contributor: Nidhi Meher Ahir

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