job application email format

How to Write a Job Application Email to HR – Sample Formats, Examples

9 min read 999,375 views
Posted by Aarna Tiwari Oct 11, 2023

A job application email is a professional email that you send to a potential employer to express your interest in a job opening. It is typically accompanied by your resume and any other relevant documents. Making a good first impression is essential in today’s highly competitive job market. A job application email is one of the most popular ways to apply for a job.

This article will walk you through the process of writing an effective email for a job application that will improve your chances of getting the job of your dreams. We will also discuss how crucial it is to use Naukri Campus Resume Maker to produce an ATS-friendly resume that supports your application.

Table of Content

  1. What is a Job Application Email?
  2. How to Write a Job Application Mail to HR for Job?
  3. Latest Job Application Email Format Samples
  4. When Is It Appropriate to Send a Job Application Email?
  5. How to Send Mail to HR for a Job?
  6. What to Include in Your Job Application Email?
  7. Steps to Take Before Emailing Your Job Application
  8. Conclusion
  9. FAQs on How to Write a Job Application Email

What is a Job Application Email?

A formal email sent to a potential employer showing interest in a particular employment opening is known as a job application email. It showcases your credentials, skills, and passion for the position and acts as your first introduction to the company.

An effective job application may have a big impact on whether the hiring manager decides to schedule an interview.

How to Write a Job Application Mail to HR for Job?

To write a job application email to HR for a job, you should follow these steps:

  • Address the email to the correct person. If you know the name of the HR manager, address the email to them. If you don’t know the name of the HR manager, you can address the email to “Dear Hiring Manager.”
  • State the job title you are applying for in the subject line. This will help the HR manager to quickly identify your email and see that you are applying for the correct job.
How to Write a Job Application Mail to HR for Job
  • Introduce yourself in the first sentence of the email. Briefly state your name and why you are interested in the job.
  • Highlight your qualifications and experience in the body of the email. Be sure to focus on the skills and experience that are most relevant to the job you are applying for.
  • Thank the HR manager for their time and consideration. Express your interest in the job and state that you look forward to hearing from them soon.
  • Proofread your email carefully before sending it. Make sure that there are no errors in grammar or spelling.

Latest Job Application Email Format Samples

Here are 3 job application email samples:

Job Application Email Format – 1

Subject: Application for the Software Engineer position

Dear [Hiring Manager name],

I am writing to express my interest in the Software Engineer position that I saw advertised on [website]. I have been working as a Software Engineer for the past 5 years, and I have a strong track record of success in delivering high-quality software projects.

In my previous role at [company name], I was responsible for the development of a new software platform that helped to increase sales by 20%. I am also experienced in working with a variety of programming languages and technologies, including Java, Python, and React.

I am confident that I have the skills and experience that you are looking for in a Software Engineer. I am a highly motivated and results-oriented individual, and I am eager to learn new things. I am also a team player and I am able to work well under pressure.

I have attached my resume for your review, and I would be happy to answer any questions that you may have. Thank you for your time and consideration.

Sincerely, 

[Your name]

Job Application Email Template – 2

Subject: Application for the Marketing Manager position

Dear [Hiring Manager name],

I am writing to express my interest in the Marketing Manager position that I saw advertised on [website]. I have been working in marketing for the past 10 years, and I have a strong track record of success in developing and executing marketing campaigns that have resulted in increased sales and brand awareness.

In my previous role at [company name], I was responsible for the development and execution of a marketing campaign that resulted in a 20% increase in sales. I also have experience in developing and managing social media campaigns, creating and executing content marketing strategies, and conducting market research.

I am confident that I have the skills and experience that you are looking for in a Marketing Manager. I am a highly creative and results-oriented individual, and I am always looking for new ways to reach and engage with target audiences. I am also a team player and I am able to work well under pressure.

I have attached my resume for your review, and I would be happy to answer any questions that you may have. Thank you for your time and consideration.

Sincerely,

[Your name]

Job Application Email Format – 3

Subject: Application for the Customer Service Representative position

Dear [Hiring Manager name],

I am writing to express my interest in the Customer Service Representative position that I saw advertised on [website]. I have been working in customer service for the past 5 years, and I have a strong track record of providing excellent customer service.

In my previous role at [company name], I was responsible for handling customer inquiries and complaints. I was also responsible for resolving customer issues in a timely and efficient manner. I have a proven ability to remain calm and professional under pressure, and I am always willing to go the extra mile to help customers.

I am confident that I have the skills and experience that you are looking for in a Customer Service Representative. I am a highly motivated and results-oriented individual, and I am always looking for ways to improve customer satisfaction. I am also a team player and I am able to work well under pressure.

I have attached my resume for your review, and I would be happy to answer any questions that you may have. Thank you for your time and consideration.

Sincerely,

[Your name]

When Is It Appropriate to Send a Job Application Email?

There are a few different situations where it might be appropriate to send a job application email:

  • Whenever you come across a job opening that interests you. You can email the hiring manager a job application if you notice an opening for which you are qualified. Introduce yourself quickly, discuss your interest in the position, and include a copy of your resume in your email.
  • When a friend or acquaintance recommends you for a job. You can email the hiring manager a resume if you are suggested for a position by someone you know. Thank the person who suggested you, briefly define yourself, and include a copy of the resume in your email.
  • When you are making an application for a job that is not advertised. You can email the hiring manager with a job application if you are interested in a position for which there isn’t a job advertisement. Introduce yourself quickly, discuss why you are interested in the organization and the position, and include your fresher resume in your email.

How to Send Mail to HR for a Job?

To send a job application email to HR, you can follow these steps:

  • Find the email address of the HR manager or hiring manager. You can usually find this information on the company’s website or LinkedIn.
  • Craft a professional email. The email should be well-written and free of errors. Be sure to include the job title you are applying for in the subject line.
  • Introduce yourself and state your interest in the job. Briefly explain why you are qualified for the position and why you are interested in the company.
  • Highlight your skills and experience. Be sure to focus on the skills and experience that are most relevant to the job you are applying for. You can also attach your resume and cover letter to the email.
  • Appreciate the HR manager’s time and thoughtfulness. Please express your interest in the position and anticipate of hearing from them shortly.
  • Before submitting your email, thoroughly proofread it. Verify that there are no grammatical or spelling mistakes.

What to Include in Your Job Application Email?

A well-written job application email should include the following:

Job Application mail to HR
  • A Professional Subject Line: Professional subject lines should be short, to the point, and should include both your name and the position you are applying for.
  • A Proper Salutation: Address the hiring manager or recruiter by their name, if it is known, and use a formal greeting, such as “Dear Ms. Sharma” or “Dear Hiring Manager.”
  • An Attention-Grabbing Introduction: Start with a brief sentence that briefly describes the position you’re applying for and how you found out about the opening.
  • A Strong Body: Highlight your relevant accomplishments, skills, and qualities by connecting them to employment needs. Be concise and clear, and where necessary, use bullet points.
  • Tailored Experiences: Explain your interest in the organization and how your background fits with its goals and values.
  • A Closing Statement: Express your excitement for the interview in your last paragraph and thank the reader for their time.
  • A Polite Signature: Use a polite signature, such as “Sincerely” or “Best regards,” before signing off with your entire name and contact information.

Steps to Take Before Emailing Your Job Application

Before you send your job application email, there are a few steps you should take to ensure that it is professional and error-free:

  • Research the Company: Learn about the company’s culture, values, and most recent accomplishments by conducting research on it. Include this information in your application to show that you are genuinely interested.
  • Customize Your Resume: Create a resume that is customized to the position by using the Naukri Campus Resume Maker to make an ATS-friendly resume. Emphasize your pertinent experience and talents in relation to the job description.
  • Proofread and Edit: Check for grammar mistakes, typos, and formatting difficulties in your resume and job application email by proofreading and editing them. To ensure accuracy, have a friend or mentor review your work.
  • Save Your Documents Correctly: Save your documents correctly by turning your resume into a PDF so that it will keep its formatting when the receiver opens it. Save both the email and the resume in the proper folders.
  • Double-check the Email Address: Verify the email address once more. Make sure all attachments are included and that you are submitting the job application to the right email address.

Conclusion

The key to getting the job you want is to create a strong job application email. Don’t forget to personalize your application, showcase your qualifications, and demonstrate your sincere interest in the organization. Making an ATS-friendly resume with Naukri Campus Resume Maker compliments your application and increases your chances of landing the job.

You are well on your way to landing your ideal job with these advice and resources at your disposal.

Related Articles:

FAQs on How to Write a Job Application Email

How to start a job application email?

Start with extending a formal greeting and, if at all feasible, using the recipient’s name. Declare the post you are applying for and introduce yourself. Express how excited you are about the chance and briefly describe your qualifications.

How should I format my job application email?

Your job application email should be formatted in a professional manner. This means using proper grammar and spelling and using a clear and concise writing style. Your email should also be well-organized, with each section clearly delineated.

How to end a job application email?

Finish with a formal phrase like “Sincerely” or “Best regards,” then provide your entire name and contact information. Express your excitement for a response or an interview while thanking the person for their time.

Should I attach a resume to a job application email?

Yes, it’s essential to attach your resume as a PDF or Word document to the job application email. This allows the recipient to review your qualifications and work experience easily.

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