Introduction
In Google Cloud, a Cloud Billing account is created to specify who is responsible for paying for a particular set of Google Cloud services and Google Maps Platform APIs. IAM roles define who has access to an account for Cloud Billing. A Google payments profile is linked to a Cloud Billing account. The Google Cloud Platform is a collection of cloud computing services that Google offers. It employs the same internal architecture as Google for its consumer products, including Google Search, Gmail, Drive, and YouTube. In this article, we will discuss the features of cloud billing.
Manage payments users, permissions, and notification settings
You may manage users, payment permissions, and email notification settings on the Payment settings page for Google Payments. The Google payments center and your Google payments profile are linked to the Payments settings page.
Any Google Payments business profile you control allows you to add more users. You can choose whether or not a person can invite other users, purchase or join up for a paid Google service, access your payment history, or make modifications to the profile for each person you add to a payments profile. Their preferences for email notifications can also be changed.
This section covers how to manage the user accounts of the Google Payments profile connected to your Cloud Billing account. You may manage the Payments users by going to the Payment settings page in the Google Cloud console. You can also manage your payment users' profiles in the Google payments center.
About payments profile account types
Two different payment profiles can be created: business and individual. For identity and tax purposes, the account type is used. The account type setting cannot be modified once the payments profile has been created. Choose the option that most closely matches how you intend to use your Google payments profile.
- You must select the Account type to Business if you wish to allow multiple users to be added to your Google Payments profile.
- When you establish a payments profile and choose Individual as the account type, only the user who created the profile is associated with it; other users cannot be added.
Permissions required to manage payments users
You must have the necessary permissions to make the modifications outlined in this article.
You require permissions on your Google payments profile and your Cloud Billing account if you wish to manage payments users from the payment settings page in the Cloud Billing dashboard.
- You must be either a Billing Account Administrator or Billing Account Viewer on the Cloud Billing account. View Overview of Cloud Billing Access Control for additional details.
- You must have at least the Manage users permission on your Google Payments profile, while some user administration actions may also require the Admin permission.
You simply need permissions on your Google payments profile to handle users' payments in the Google payments center. You do not require Cloud Billing account permissions if you are not navigating to the Google Cloud console's payment settings page.
Accessing the payments settings page
The Google Cloud Console or the Google payments center will take you to the setting page for your Google payments profile.
Follow these steps to get to the Google Cloud console's Payment options page:
- Log in to the Google Cloud dashboard and visit the Manage billing accounts page.
- Sign in to Manage billing accounts
- The name of the Cloud Billing account associated with the payments profile you want to edit should be selected.
- Click Payment settings in the Navigation menu for Billing.
Updating payments profile users and notification settings
The following actions will allow you to modify the users' payment profiles or the notifications you want to receive.
Add a user to a payments profile.
- Use the Google Cloud interface or Google Payments Center to access the payment profile settings page.
- Click Manage payments users under Payments users on the Payment settings page.
- Select + Add a new user from the Manage Users page.
- The contact's name, optional phone number, and email address should all be included.
- Click visibility Permissions to choose the new user's permissions.
- Click Email preferences to select the new user's email preferences.
- Optional: Check the Primary contact box to make this user the primary contact. Every profile must have a primary contact, so keep that in mind. A profile can only have one primary contact.
- After finishing, click Invite.
- Until they accept your invitation, the user's name appears as Pending. The user has two weeks to accept your invitation before they can use the payments profile.
- To accept your invitation, users must:
- Open the invitation email.
- Click Review and accept.
- Click Accept at the bottom of the following screen.
Why can't I add a new user to my payments profile?
The following causes could apply if you enter the manage users page in the Google payments settings but are unable to find the opportunity to create a new user:
- Instead of being set up as a corporate account, the payments profile is an individual account. Users cannot be added to a single account. There is no way to alter this setting.
- You lack the authorization required to add a new payment user. Contact the administrator of your Google payments profile or Cloud Billing account.
Resend an email invitation
Follow these procedures to issue an email invitation to a user again:
- Use the Google Cloud interface or Google Payments Center to access the payment profile settings page.
- Click Manage payments users under Payments users on the Payment settings page.
- Find the person to whom you issued an invitation.
- Clicking the Down arrow will bring up their contact information.
- Select Resend invitation.
Update settings for a payments profile user
- Use the Google Cloud interface or Google Payments Center to access the payment profile settings page.
- Click Manage payments users under Payments users on the Payment settings page.
- Click the Down arrow next to the name of the contact you wish to edit to access that user's record.
- To change the contact details:
- Click Edit under Contact details.
- Type in the new contact details.
- Press Save.
- Keep in mind that you cannot change a user's email address. A user must be added as a new user if their email address needs to be updated.
- To modify the user permissions:
- Click Edit under Permissions.
- Select the user's payment authorizations.
- Press Save.
- No ability to change permissions? The following are several possibilities as to why you might not see the edit icon:
- The only admin-level user on this payments profile is the one you want to modify. A minimum of one user must be assigned the role of payments profile admin for each profile. Give another user admin access before editing the user permissions.
- You lack the authorization needed to edit the payments user. Contact the administrator of your Google payments profile or Cloud Billing account.
- For a user's payment notifications to be updated:
- Click Edit under Email Preferences.
- Choose the notification level type: Emails regarding all payments, administrative payments only (such as notices of account suspension), or no emails regarding payments.
- Press Save.
- The email preferences cannot be changed? The following are several possibilities as to why you might not see the edit icon:
- The admin or principal contact is the user you want to modify. The All payments email preference must be selected for the primary contact and all admin-level users to get notifications for all payments.
- You lack the authorization needed to edit the payments user. Speak with the administrator of your Cloud Billing account or your Google Payments profile.
Remove a user from a payments profile.
- Use the Google Cloud interface or Google Payments Center to access the payment profile settings page.
- Click Manage payments users under Payments users on the Payment settings page.
- Click the Down arrow next to the user's name to reveal their record, then click the Remove button.
- Select Remove.
- Click Yes to indicate that you want to delete that user permanently.
Why can't I remove a user from the payments profile?
The following reasons could apply if you visit the Google Payments manage users page and expand the user you wish to delete but don't see an opportunity to do so:
- The primary contact is configured to be the user. There must be a primary contact on every profile. A user who has been assigned the role of principal contact is inaccessible. Reassign the primary contact role to another user before removing the person.
- The only admin for this profile is configured to be the user. A minimum of one user must be assigned the role of payments profile admin for each profile. Give another user admin access before removing the current user.
- You lack the authority necessary to delete a payment user. Contact the administrator of your Google payments profile or Cloud Billing account.
About the primary contact
All payments-related emails are sent to one key contact for each payment profile. Google will get in touch with this individual with any inquiries about payments.
There must be a primary contact on every profile. A user identified as the principal contact cannot be removed, although the role can be transferred to another user.
To change the primary contact:
- Use the Google Cloud interface or Google Payments Center to access the payment profile settings page.
- Click Manage payments users under Payments users on the Payment settings page.
- Click the Down arrow next to the name of the contact you wish to set as the primary contact to access that user's record.
- Check the box next to Primary contact.
- Press Save.
For some goods, the principal contact might receive an email receipt whenever a payment is made using that profile.
About payments profile permissions
Set the access levels for the same payments profile so that different users have varying access levels. Even if no permissions are chosen, users may still receive email notifications. These are the permissions you can set:
- Access to read: View the payment history.
- Change your payment profile: View and make changes to this payment profile. The Read Access permission is also necessary for this permit. The user must also be a Billing Account Administrator or a Billing Account Viewer on the billing account to make manual payments to an automatically paid, self-serve Cloud Billing account.
- Sign-up and purchase: Utilize additional Google products with this payment profile. The Read Access and Edit payments profile permissions are also necessary for this privilege.
- Manage users: Add and update users for this payments profile to manage users. The Read Access permission is also necessary for this permit. Users with this privilege can delete their accounts; however, deleting other user accounts requires admin-level permissions.
- Administrator with full access: has every present and future permission.
You must be an admin on this payments profile to grant a user the Admin authority. Only the permissions already given to them on their user account are available to users with the Manage user's permission. For example, a user who can add new users and grant them the same or different permissions can do so if they also can read, edit payments profiles, and manage users.
About email preferences
Set the email notification categories that the user of the payments profile will receive. You must set email preferences to All payments email if the user is listed as the principal contact or if you give them admin privileges.
- Email for all payments: Administrative emails, receipts, invoices, monthly statements, and other transactional notifications are all included in the payment email.
- Administrative payments email only: Exclusively through email for administrative payments. Account management notifications, including tax forms, client suspensions, Terms of Service revisions, and account cancellations, are included in administrative emails.
- The email with no payments: There won't be any notification messages delivered.
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