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Introduction
This article will discuss Power BI service features by license type. Power BI Desktop is a comprehensive data analysis and report generation application. The Power BI service is a cloud-based, online service for teams and corporations that allows light report editing and collaboration.
Service features of Power BI based on licence type
Power BI per-user licences are available in three flavours: free, pro, and premium. The type of licence required by a user is determined by where the content is stored, how the content will be interacted with, and whether the content uses Premium features. The licence type of your organisation determines where content can be stored.
Free
Pro
Premium
Types of licences and licences
Power BI Premium capacity-based licences, for example, allow users with free support to act on content in workspaces with Premium capacity. A user with free permission can only connect to data and create reports and dashboards in My Workspace outside of Premium capacity. They are unable to share or publish content to other workspaces. To learn more about workspace types, visit Workspace Types. More information about Power BI Premium can be found at What Is Power BI Premium?
To process content, a Power BI licence with free and Pro per-user licences only uses a shared and limited capacity. Users who have been assigned a Power BI Pro licence can only collaborate with other Power BI Pro users if the content is stored in that shared capacity. They can consume other users' content, publish content to app workspaces, share dashboards, and subscribe to dashboards and reports. When workspaces are set to Premium, Pro users can distribute content to users who do not have a Power BI Pro licence.
When using Premium Per User licences, content created by a Premium Per User licenced user can only be shared with other Premium licence users unless it is precisely placed on a workspace hosted on a Premium capacity. Each licence type's primary capabilities are summarised in the table below.
Type of licence
Microsoft Power BI (free)
Capabilities when the workspace is shared
Content Access in My Workspace
When the workspace is in Premium capacity, additional capabilities are available.
Consume content that has been shared with them
Type of licence
Power BI Pro
Capabilities when the workspace is shared
Share content to other workspaces, share dashboards, subscribe to dashboards and reports and share with Pro licence holders.
When the workspace is in Premium capacity, additional capabilities are available.
Distribute content to free licence holders.
Type of licence
Power BI Premium Per User
Capabilities when the workspace is shared
Publish content to other workspaces, share dashboards, subscribe to dashboards and reports, and share with users with a Premium Per User licence.
When the workspace is in Premium capacity, additional capabilities are available.
Distribute content to users with free and Pro licences.
Power BI new releases
Power BI Premium Gen2 improves the Power BI Premium experience by adding the following features:
Per-user licencing for performance. For more information, see Power BI Premium Per User.
What are features not included in the free Power BI licence?
A user with a free licence can only connect to data and create reports and dashboards in My Workspace outside of Premium capacity. They are unable to share or publish content to other workspaces.
What is the distinction between a pro and a premium licence in Power BI?
Power BI Pro is ideal for small and medium-sized businesses because it provides full business intelligence capabilities to all users. Power BI Premium is suitable for large enterprise organisations that require a large number of people across the organisation to be able to view dashboards and reports using Power BI.
What exactly is a free Power BI licence?
A Power BI Free licence provides the user with 10GB of cloud storage that can be used to host Power BI reports or Excel workbooks. A Power BI report can be up to 1GB in size when hosted in the cloud. These reports can be refreshed up to eight times daily, with a minimum of 30 minutes in between.
What exactly is a Power BI standard licence?
Admins assign per-user licences with a standard, self-service Power BI subscription. Power BI Pro licences have a monthly fee per user. Collaboration, publishing, sharing, and ad hoc analysis are possible with this licence type. Content is saved to a shared storage capacity that Microsoft fully manages.
What is DNS?
DNS stands for Domain Name System. Domain Name System is a service used to convert a hostname to an IP address. DNS is an application layer protocol that helps the clients and the servers communicate.
Conclusion
This blog covered all the Power BI service features by license type. We further looked at the features of different types of Power Bi Services. We also looked at some frequently asked questions.
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