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Table of contents
1.
Introduction
2.
Apply for monthly invoiced billing
3.
Cost data available in an invoice
4.
Verify eligibility and ask for an invoice payment
5.
Download your invoice
6.
To view the purchase order associated with your invoice account
7.
Set or update your purchase order number
8.
Update the purchase order number on previously-issued invoices
9.
Frequently Asked Questions
9.1.
On what model does the Google Cloud Platform rely on?
9.2.
What distinguishes the Google Cloud from the Google Cloud Platform?
9.3.
What are the four types of cloud storage?
9.4.
How many products does Google Cloud have?
10.
Conclusion
Last Updated: Mar 27, 2024

Manage Invoicing Accounts in GCP

Author SHIVANGI MALL
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Introduction

Google provides you with a line of credit for your computing expenses when you ask for invoiced billing, and you are sent an invoice each month. Usually, significant organizations employ invoiced billing.


By the fifth business day of the next month, you should be able to access an invoice for that month. For instance, your September invoice will be available by the fifth working day of October at the latest. You should anticipate a delay in billing during weekends and bank holidays since invoices aren't generated during those times. In this article, the reader will learn about Manage Invoicing Accounts in GCP, how to apply for monthly invoices, view the purchase order associated with your invoice account, set or update your purchase order number, and download your invoice. Let’s get started!

Apply for monthly invoiced billing

Projects on the Google Cloud and the Google Maps Platform are funded through WCloud Billing accounts. A Cloud Billing account is used to always pay for a project and its service-level resources.

You create a self-serve, automatically paid account when you first set up your Cloud Billing account. If your company complies with specific criteria, you can be qualified to change your account type to monthly invoiced billing. These specifications comprise, but are not limited to:

  • Having been an active business for at least a year.
  • Spending at least $2,500 per month for the previous three months.
  • Being able to use invoiced billing in your nation.

With monthly invoicing:

  • Your monthly Google Cloud expenses are accrued.
  • Your monthly invoice will be sent to you via email at the start of the next month, often by the fifth business day.
  • You can use a check or wire transfer to pay your invoice.
  • Your project and quota restrictions are expandable.
  • The Payment Terms require you to make payments within the time period you have established with Google.
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Cost data available in an invoice

Normally, the sum of an invoice covers all expenses incurred within a specific month. There can be a small delay in usage reporting at the end of a month (up to a few days). The expenses of late-reported consumption might not be included on the billing for that month but rather carry over to the invoice for the next month. Your invoice may therefore reflect expenses for multiple calendar months. When examining your invoice information and online reports, usage is indicated by the actual usage date.

The totals of any taxes and adjustments are among the additional information particular to an invoice.

  • View the cost table report or your invoice's details to see a thorough breakdown of the taxes on a given invoice.
  • See Understand memos and modifications for tips on comprehending and evaluating any revisions.

Verify eligibility and ask for an invoice payment

Use this form to apply for an invoiced Cloud Billing account and to check whether switching to monthly invoicing is possible for your company.

You must be the current billing account administrator for your company in order to apply.

Download your invoice

You can download your invoice in any of the two forms shown below if your account is set up for monthly invoicing:


PDF:- Your accounts payable department should study your monthly Google Cloud cost totals in PDF format to understand how and when to make payments to Google. Your PDF invoice is a summary and does not include information on the costs of each resource or the costs for each subaccount (for resellers).

CSV: Up until your January 2021 invoice, the CSV format contained more information than the PDF did. Beginning with your January 2021 invoice, these specifics have been eliminated, and the CSV invoice now accurately replicates the PDF invoice and contains the invoice header data and cost totals. The Cost Table report, which is downloaded, includes project-level expenses as well as any other information you might require, such as service IDs, credit IDs, labels, and total costs by subaccount (for resellers). This report is available through the Google Cloud console.

To view the purchase order associated with your invoice account


Follow these steps to view the purchase order that is listed on each invoice:

 

  • Select Billing after by opening the Google Cloud console's Navigation menu. One of the following actions should be taken if you have multiple Cloud Billing accounts:

 

  • Select Go to connected billing account to handle Cloud Billing for the current project.

 

  • Choose to Manage billing accounts, then open the account you wish to manage to find a different Cloud Billing account.

 

  • Click Documents in the Billing navigation menu.

 

  • Find the Purchase order column in the Documents table. If the value for any invoice is blank, it means there was no purchase order number associated with the Cloud Billing account at the time the invoice was generated.

Set or update your purchase order number

Follow these steps to set or amend the purchase order number linked to your invoiced Cloud Billing account:

  • Activate your Google Cloud account.
  • Select Billing after opening the Google Cloud console's Navigation menu. One of the following actions should be taken if you have multiple Cloud Billing accounts:
  • Select Go to connected billing account to handle Cloud Billing for the current project.
  • Choose to Manage billing accounts, then open the account you wish to manage to find a different Cloud Billing account.
  • Click Documents in the Billing navigation menu.
  • Select edit and then enter an order number.
  • The new purchase order number should be entered.
  • Select OK.

 

When subsequent invoices are generated, the new purchase order number is assigned to them. Regenerate the invoice to update the purchase order number on a prior one.


Why am I unable to view or use the button to update the purchase order number?

The following factors could be to blame if you cannot see or access the edit Set purchase order number button while on the Documents tab of your Cloud Billing account:

  • The Cloud Billing account you are viewing is a self-serve/online account that is automatically paid rather than one that is set up to be paid by invoice. Only Cloud Billing accounts that are set up as invoiced accounts allow for the setting of purchase order numbers.

 

  • You do not have the authorizations required by your Cloud Billing account to set or modify the purchase order number linked to your invoiced account, the administrator of your Cloud Billing account.

Update the purchase order number on previously-issued invoices

After setting the new purchase order number, regenerate each invoice you want to edit one at a time in order to alter the purchase order number on invoices that have already been issued.

Follow these steps to regenerate an invoice:

  • To access the invoice's information from the Documents table, click the row of the invoice. You see document header information in a pop-up window, including the invoice or memo number, total, status, purchase order number, account information, and more.

 

  • Select Actions from the top right corner of the invoice pop-up.

 

  • Select Regenerate invoice with new information to ask for changes to your invoice, such as changing the purchase order number.

 

  • Click Got it to get back to the Documents table after reading the confirmation of the Request status. Keep in mind that you must wait 48 hours before requesting another modification on an invoice that you wish to regenerate.

 

  • Repeat the preceding procedures to update the purchase order number for another invoice.

Frequently Asked Questions

On what model does the Google Cloud Platform rely on?

Similar to other public cloud services, the majority of Google Cloud services operate on a pay-as-you-go basis, where customers only pay for the cloud resources they actually utilize.

What distinguishes the Google Cloud from the Google Cloud Platform?

A variety of online services that are part of Google Cloud can assist businesses in going digital. A component of Google Cloud is the Google Cloud Platform, which offers public cloud infrastructure for hosting web-based applications and is the subject of this blog article.

What are the four types of cloud storage?

The four types of cloud storage are private cloud storage, private cloud storage, hybrid cloud storage, and community cloud storage.

How many products does Google Cloud have?

There are over 100 products under the Google Cloud brand.

Conclusion

We covered how to Manage Invoicing Accounts in GCP in this article.

We hope this article helps you to learn something new. And if you're interested in learning more, see our posts on AWS vs. Azure and Google CloudGoogle BigQueryAWS Vs Azure Vs Google Cloud: The Platform of Your Choice?Java knowledge for your first coding job.


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